The twenty-first regular meeting of the Hamburg Borough Council for 2002 of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with President Richard W. Boyd presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present – Richard W. Boyd, Roy Heffner, Leon Balthaser, Charles Figard, Dale Schlenker, Jeanette Heckman, Diana Edwards

Members Absent – None

Also Present – Kim Y. Berger, Recording Secretary, Lynda Albright, Borough Manager, Mayor Roy Delrosario

Visitors – Keegan Linder (Reading Eagle), Nikki Murray (Hamburg Item), Chief Zelinsky, Terry Cooney (BFI), Linda Emery (Waste Management), Bob Grosset (RUD), Buck Holtzman, Ralph Nester, Chris Mascaro

A motion was made by Charles Figard and seconded by Diana Edwards to approve the amended agenda.

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker

NAYES – None

Kay Greenawalt expressed her concern over the fines being excessive for the Ordinance that is about to be adopted at this evening’s meeting.

President Boyd stated that the $1,000 is the maximum fine that can be assessed and the District Justice decides on the amount of fine.

Kay questioned the Board of Appeals. Councilman Heffner stated that this will be worked on,

Buck Holtzman stated that the ordinance was illegal, due to the wrong number. He would like an explanation from the Solicitor on this.

President Boyd stated that this had been discussed at a previous meeting and our solicitor stated that everything was legal.

A motion was made by Jeanette Heckman and seconded by Diana Edwards to approve the minutes of the September 25, 2002.

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker

NAYES – None

A motion was made by Roy Heffner and seconded by Jeanette Heckman to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Treasurer's Report, Recreation Directors Report and Property Committee Report.

(Question: Councilman Figard stated that the Water Supt. Report states that we are on well water. Manager Albright stated that we are on surface water. Councilman Figard also questioned the target shooting at Well 5 – Manager Albright stated that she and the Water Superintendent visited the individuals in questioned and everything was taken care of.)

NAYES – None

The Borough Manager’s activities for the month of October, 2002 included the following:

Held two staff meeting to discuss various issues.

Reviewed and made changes to specs for trash and recycling prior to having them sent out. Bids to be received and opened at the November 11^th meeting of Council.

Met with EPA for an update on lead-site work being done in the area.

Keith Brobst, W/S Supt. and I spent time at Well #5, looking over and assessing damage done to Authority property due to a certain individual/individuals using areas of the property for target practice. This individual has been contacted and the target practice has ceased.

Spent a tremendous amount of time working for the 2003 budget and met with some of the supervisors to review needs and requests for next year.

Attended two meetings regarding the Borough’s medical insurance for next year. While it appeared we would be facing a 20% increase, I am happy to report the overall increase will be just less than 8%. Effective 1/1/03, our medical insurance will be strictly with Blue Cross.

Met with a representative from PSAB to hear a presentation on the State Association of Borough’s pension plan. He will be submitting a proposal in the near future. No action is required at this time.

Met with Richard Hart of the Hart Insurance Agency. I have been informed that we can anticipate at least a 20% across-the-board increase in our Workers Comp, Liability, Auto insurances for next year.

Attended a presentation by Rep. Argall to the Main Street Group for a grant of $10,000 to be used towards the improvements being made to the Borough’s parking lot at 4^th and Pine Streets.

Met with John Leonforte several times during the month to discuss various zoning and property maintenance issues.

Handled utility billing issues as well as various complaints regarding weeds, trash, zoning issues.

In addition to the two regular council meetings, attended Library, Authority, Personnel, Finance, and Property committee meetings.

If anyone has any questions regarding my report, please feel free to ask.

Attached with my report are the activities of my staff for the month of October, 2002.

Lynda G. Albright, Borough Manager

During October the crew performed various projects. A 8" water main was repaired at 4^th and Pine Streets. Four days were spent flushing hydrants. A 2" water line was repaired at Progressive Machine Shop. A ½" curb stop was repaired at PPL Gas Company. A ¾" service line was installed at 511 William Street. We continue to work on pipes at Well #5. The grass was cut at the reservoir and the sewer plant.

The crew continues to repair street signs around the borough. A lot of time was spent on cold patching. Work has begun on servicing the equipment and trucks for winter.

The winter preparation of the flood control dams was performed; this included cutting the weeds and brush.

The garage roof was in dire need of repairs and painting. This has been completed.

We have spent lots of time sealing water ditch, cracks and hot patching.

A lot of time was invested in cleaning the streets with the sweeper due to the abundance of leaves that have finally started falling.

Work continues on the electric line at the municipal lot at 4^th and Pine Streets.

Richard L. Pickel
Public Works Superintendent

Wastewater

We have had part of the alarm system replaced and updated. The part of the plant that is fed from the second electric service was not tied into the alarm system. Therefore in the past if there was a power outage on that line we would not be notified. This has been rectified.

We are still experiencing some growing pains with the dechlorination system. There was an exception to the permit for total chlorine residual. I expect the last piece of the puzzle making up this system to be installed within the next few days ands that should stop the spikes that cause these exceptions.

The aerator that was removed for repair last month has been reinstalled and the chopper pump in the primary digester has been taken out for rebuild, parts are on order and we expect to do this "in house".

Heavy rains the 16^th of the month caused both the Ridge Lawn and Edenburg pumping stations to flood. In both cases the overflow made it’s way to the creek. The appropriate officials were notified and reports were filed. In a related matter, the infiltration work has started in Edenburg, however they ran into an equipment and had to stop for repairs.

Water

We are back on well water. The dam is, for all intents and purpose, full.

The separator and rate of flow valve have been installed at Well 5. they will take some fine tuning to make things run smoothly.

The light pole anchors have been installed and the cables and turnbuckles will be installed as soon as the concrete cures.

The Water filtration Plant experienced a turbidity breakthrough on the 29^th. The cause is unknown and there were no quality problems.

Submitted

Keith L. Brobst

During the month of October, I attended two Council meetings, one Property Committee Report and one staff meeting.

The web page and municipal access channel continue to be updated.

I spent quite a bit of time with Lynda regarding the budget and other issues.

Spent time updating files, moving files and cleaning up various areas of the office, including the building inspector’s area and storage area.

We have received our recycling containers and have notified those individuals we had on our waiting list.

A lot of time was spent working on Civil Service letters and the like.

Sent out letters to previous park and pool employees with applications for the 2003 season.

Updated street work files and civil service commission files.

Completed the Emergency Operations Plan updates, copies were made and will be distributed.

Time was spent working on the trash and recycling specifications, advertising and mailing out the documents. These will be opened at the November 11, 2002 meeting.

Research was performed looking for various maps again. I spent quite a bit of time looking for maps.

In addition to the above, a lot of letters regarding complaints and other information was typed.

Respectfully submitted,

Kim Y. Berger
Office Manager

Property Committee

11/06/2002

Roy R. Heffner – Chairman

In Attendance: C. Figard, R. Boyd, D. Schlenker, A. Heffner, L. Albright, D. Longacre, L. Ernst, several persons representing the baseball teams and the Lions.

1) The Lions presented their plans for improvements to the baseball field. Phase I to include a 27’ x 9’ electronic scoreboard and installation of a removable fencing in the outfield. The Lions will provide the base structure for the scoreboard. Coca Cola will sponsor the actual scoreboard. The contractual agreement for this needs to be reviewed. Phase II will involve a building to house a broadcast booth, a storage area and refreshment stand. There was discussion on the size and proposed location of the scoreboard. Members of the committee and the Lions will meet Sat 9:00 AM at the park to discuss.

2) The structure of the pool season tickets for the family will be reviewed for changes. Several circumstances arose this year that need to be addressed.

3) Synergetics reviewed the continuing difficulty of the HVAC in Sandy Christman’s office. There is the need to have service from the manufacturer of the unit.

4) Hamburg has submitted a layout and proposal to the county for incorporating the District Justices offices and chambers on the second floor of the municipal building.

5) Expecting settlement at the end of November for the additional property purchased near the Dolly Haupt land.

6) The swimming has begun leaking once again. We have lost about 20" in one week. The contractor that fixed the pool in spring is being contacted to review our latest problems.

7) Dave Longacre showed conceptual photos for the proposed changes of the municipal parking lot at 4^th & Pine. This needs to be reviewed by J. Leonforte. Dave also requested a parking restriction on Fourth Street and State Street for the installation of the Christmas lights. He will advise on the dates and times.

The following trash and recycling bids were opened and read

Waste Management – Gilbertsville - $193,720

Dumpster – Park - $480

Dumpster – Sewer Plant - $1450

Dumpster – Water Plant - $810

Dumpster – Municipal Center - $975

Spring Clean up - $36,000

Nester’s Sanitation – Hamburg - $161,800

Dumpster – Park - $1050

Dumpster – Sewer Plant - $780

Dumpster – Water Plant - $540

Dumpster Municipal Center - $1020

Raritan Valley Disposal – Allentown - $200,664

Dumpster - Park - $516

Dumpster – Sewer Plant - $936

Dumpster – Water Plant- $312

Dumpster – Municipal Center - $936

BFI INC – Morgantown - $164,890

All dumpsters included in bid

Spring Clean up - $26,547

Recycling bid - $110,868

JP Mascaro – Harleysville - $218,651

Dumpster - Park - $400

Dumpster – Sewer Plant - $1800

Dumpster – Water Plant- $1200

Dumpster – Municipal Center - $1000

Spring Clean up - $8,325

Recycling bid - $76,857

A motion was made by Leon Balthaser and seconded by Jeanette Heckman to accept the bids and turn them over to the Borough Manager, Finance Committee and the Solicitor for review and recommendation.

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker

NAYES – None

On the recommendation of the Civil Service Commission, a motion was made by Roy Heffner and seconded by Diana Edwards to re-affirm the inclusion of letter "e" (window climb) of Section 4, subsection ‘g’ of the Civil Service Rules and regulations.

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker

NAYES – None

A motion was made by Roy Heffner and seconded by Charles Figard to adopt ordinance #713-02 – AMENDING THE INTERNATIONAL BUILDING CODE, THE INTERNATIONAL RESIDENTIAL CODE FOR ONE AN TWO FAMILY DWELLINGS AND THE INTERNATIONAL PROPERTY MAINTENANCE CODE BY ADDING PENALTY PROVISIONS IN ACCORDANCE WITH PENNSYLVANIA LAW.

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, D. Schlenker

NAYES – L. Balthaser

A motion was made by Charles Figard and seconded by Jeanette Heckman to accept the resignation of Glenn Powers, with regret, from the Recreation Board effective immediately.

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker

NAYES – None

A motion was made by Roy Heffner and seconded by Diana Edwards to approve payment of invoices totaling $147,508.04

ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker

NAYES – None

AT & T 151.12

ARK RENTALS 59.34

BARKO CLEANING 738.00

BERKS PRODUCTS 88.73

COUNTY OF BERKS 1,566.35

BERKS MONT NEWSPAPERS 298.30

BLUE MT. COMPUTER 40.00

BOCA INTL. 120.00

COMMONWEALTH OF PA 154.25

EMAC DAIRY BRUSH 74.40

EJB PAVING AND MATERIALS 104.34

EARTHLINK 47.90

ECCO COMMUNICATIONS 94.00

EDENBURG WELDING 33.00

FIRST PRECINCT UNIFORMS 8.95

TM FITZGERALD AND ASSC. 3,450.00

GBF INFO SYSTEMS 224.01

GALLS 148.93

GOULD PUBLICATIONS 54.95

HAMBURG AUTOMOTIVE 78.55

HART, RICHARD I. 4,747.00

HENNS GARAGE 73.18

HESS, ANDREW 16.40

HOY LUBE 428.45

KANTNER’S TIRES 95.22

MIKE KERSHNER 98.00

KERMIT KISTLER 82.92

KURTZ FLORIST 33.92

KUZANS TRUE VALUE 19.15

MET-ED 5,595.43

MILLER MUNICIPAL SUPPLY 170.40

MT. VIEW SUPPLY 38.04

MEIT 123.00

MUNIS 4,090.00

NATIONAL UNIFORM RENTALS 219.50

PA STATE ASSC. OF BOROUGHS 9.00

PSATS 40.00

PENN FUEL 42.18

PENN PRIDE 837.75

QUILL 259.22

RANDALL RENTSCHLER 132.75

SALKS SYSTEMS 503.75

SAMS CLUB 50.61

STAPLES CREDIT PLAN 188.69

STATIONERS 23.78

SYNERGETICS 1,782.63

THYSSENKRUPP ELEVATOR 143.77

VERIZON 416.25

WESTERN AUTO 5.99

WINDSOR PRESS 217.59

TOTAL 28,019.69

BILLS PAID DURING THE MONTH 119,488.35

TOTAL FOR APPROVAL $147,508.04

BILLS PAID DURING THE MONTH

LYNDA ALBRIGHT 287.96

HALIFAX REGIONAL PD 10.00

BOROUGH OF HAMBURG – GROSS P/R 68,280.93

BOROUGH OF HAMBURG – SS/MEDICARE 3827.50

WACHOVIA BANK 935.56

DEPT. OF LABOR AND INDUSTRY 50.00

COMMONWEALTH OF PA 20.00

DEPT. OF PUBLIC WELFARE 20.00

THOMAS ZELINSKY 37.92

PETTY CASH 993.53

SAMS CLUB 381.70

NORM THOMPSON 45.75

SMITH BARNEY 42,908.00

HMA 816.29

BERKS CO. TREASURER 111.00

HMA 725.00

RITA REED 37.21

TOTAL $119,488.35

There being no further business, the meeting adjourned at 8:05 p.m. on motion of Charles Figard and seconded by Roy Heffner.