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MINUTES FROM THE NOVEMBER 20, 2002 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman David Fink presiding. Members Present - David A. Fink, Richard G. Jacoby, Sr., Stanley E. Dietrich, Roger G. Kuhns Members Absent – Stephen A. Smith Also Present – Gregory T. Unger-SDE, Jennifer Werner-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Lynda G. Albright-Borough Manager,Keith L. Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the October minutes as written. ROLL CALL: Ayes- Fink, Dietrich, Kuhns Nayes- None Abstain- Jacoby VISITORS The visitor on the agenda was not present. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Sep.-02 Credits Debits Bal.-Oct.-02 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 222.93 $111,376.82 $111,599.75 1576025848 Water-1995 Debt Ser. Res. Fund $229,040.94 $ 193.67 $1,343.36 $227,891.25 1576025857 Water-1995 B, R, & I $369,173.86 $ 320.49 $7,787.06 $361,707.29 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY October 1, 2002 to October 31, 2002 Water Revenue Account – Balance on October 1, 2002 $241,510.02 Water Sales/Penalties $ 42,365.62 Cert Fees, Constable Fees, Final Fees $ 823.80 Interest $ 3,918.76 Water Tap-In Fee & Costs $ 10,400.00 Miscellaneous $ 152.10 $ 57,660.28 $ 299,170.30
Less Paid Out $ (145,283.64)
Balance in Treasury – October 31, 2002 $ 153,886.66 ________________________________________________________________________________________________________ Fire Hydrant Account – Balance on October 1, 2002 $ 84,470.17 Fire hydrant fees/penalties $ 2,092.18 Interest $ 90.66 $ 2,182.84 $ 86,653.01 Less Paid Out $ (88.56) Balance In Treasury – October 31, 2002 $ 86,564.45
Sewer Revenue Account – Balance on October 1, 2002 $ 308,476.39 Sewer Rentals/Penalties $ 43,165.00 WTMA Rentals/Penalties $ 16,843.49 Sewer Tap-in Fee $ 4,500.00 Interest $ 391.29 Miscellaneous $ 773.75 $ 65,673.53 $ 374,149.92 Less Paid Out $ (56,467.34) Balance in Treasury – October 31, 2002 $ 317,682.58
BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING NOVEMBER 20, 2002
CHECKING ACCOUNT BALANCE IN CHECKING 10/1/02 $ 823,400.44 INTEREST $ 1,259.66 TOTAL RECEIPTS FOR MONTH OF OCTOBER $ 824,660.10 LESS TO EJB PAVING $34,985.00 LESS TO LRM $ 2,110.00 $ (37,095.00)
BALANCE IN CHECKING 10/31/02 $ 787,565.10 Dave Fink asked if a debt service payment was made in October. Lynda Albright stated that there was. A motion was made by Roger Kuhns and seconded by Richard Jacoby to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None Since Greg Unger did not bring along the engineer’s report. It was done orally by Greg Unger and Jennifer Werner. Copies will be mailed out to the Authority members when it is received in the office. HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUES
internal repair options. The most serious problem within the system is leaking manholes. Hamburg plant operators pulled manhole lids Monday, November 18, 2002 after the heavy weekend rains to record problem areas. Systems Design Engineering, Inc. is evaluating repair options ranging from internal grouting to full coating methods. The infiltration/inflow specialist from Exeter Supply is inspecting several of the manholes to make a recommendation. SPECIFICATIONS
TILDEN TOWNSHIP ACT 537
WATER SYSTEM
Greg Unger stated that most of the televising is complete. The joints are not bad and have a 20% failure rate. Repairs were made as they went along. There are 6-7 repairs that need to be reviewed first. The biggest problem is with the manholes leaking. We are surcharged into the pump station and need to find out where it’s coming from. The leak rate is 10-12 gallons per minute in each. Previous repairs are not holding up. Liners may be the solution but cost $1,000-$1,500 per manhole. This surcharge is a reportable incident to DEP. Greg Unger will have a full recommendation for the next meeting. Exeter Supply and Terre Hill can do this work. Dave Fink asked if the liner work would be a once and done thing. Exeter Supply offers a 1 year guarantee and Terre Hill offers a 20 year guarantee. Greg Unger stated that 99% of the water production has been from surface water. Off surface water is running ok. The pond is full and overflowing. Well 5 clearwell control is still not where it should be. We are in the process of making it less problematic. We are looking into new recording devices at the filtration plant. Turbidity meter is on combined water and DEP wants it on finished water. DEP needs to know when backwashes are done. Currently they are being done by hand and DEP does not like this. We are looking into purchasing strip charts with 6 lines. It will cost less than $3,000 to install. Greg Unger stated that the separator project on well 5 is complete. Jennifer Werner is working with SDE clients on the new regulations coming all at once from DEP. If the tests are run now and are under, we will be ok. If this is done before the regulations go into effect we will be grand fathered and money will be saved. The new regulations go into effect December of 2003. All water entry points are already done but the results have not been received. Greg Unger stated that MACA is at 700 pounds now but may need an additional 200 pounds at most. There are some things coming down and we may see full production resuming in the next few years. Roger Kuhns asked about water supplied to MACA. How can they use water for a profit if the residents have none because we are in a drought? Berks County is off of drought restrictions now. The water supplied to MACA would be an allowable use. Rick Boyd stated that the Authority is permitted to supply the water. Charles Fitzpatrick stated that EDU’s would have to be paid for. Roger Kuhns stated that the world is getting short of water. Greg Unger stated that DEP regulates this kind of thing. Dave Fink Would like SDE to research raising the storage dam level by 3’. Lynda Albright will look for the reports on this and Greg Unger will review them. A motion was made by Stan Dietrich and seconded by Roger Kuhns to have SDE find the dam raising reports and review them and to come back to the Authority with an analysis. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None Jennifer Werner stated that EPA sent out a letter about the President’s "Terror Act" that was signed in June. The act deals with threats to water systems (drinking water). A vulnerability assessment is needed to be in place by June of 2004. An emergency response plan must be in effect in 6 months. This is a highly confidential project and Keith Brobst needs assistance form SDE to get this done. There is a 61 page document regarding this but it is not a template just an idea of what is needed. Rick Boyd stated that he thinks EMA and the police department should also be involved with this. A motion was made by Richard Jacoby and seconded by Stan Dietrich to recommend SDE work on the vulnerability assessment and emergency response plan with Keith Brobst and to get the other groups involved as needed. Keith Brobst and SDE will identify what needs to be done. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None SOLICITOR’S REPORT Charles Fitzpatrick contacted Hamburg Center and sent Tim Wilhelm a copy of the resolution dealing with mains in the street abutting a property that requires connecting to the system. Hamburg Center can drill wells but can be required to connect to the system. No response has been received. Tim Wilhelm called the office today asking for the entire resolution. Lynda Albright will call tomorrow and report back to Charles Fitzpatrick. Gannett/Fleming Contract-Dave Fink asked if it is a standard contract. Are the numbers the whole amount or just the Authority’s part? Greg Unger stated that the numbers were the whole thing (engineer’s overrun). The Authority is responsible to pay 10%. The contract states that the Authority has to pay all of the bill. Greg Unger stated that the rates and hours were outrageous. A reimbursement letter stating they pay 90% is needed to go along with the contract. The client name on the contract is incorrect. Lynda Albright will get the letter and call Charles Fitzpatrick. The Authority is not signing the contract until it is know what the reimbursement fees are. BOROUGH MANAGER’S REPORT Lynda Albright handed out the 2003 water and sewer budgets for review. A special meeting will need to be set up to review. Dave Fink asked if the dilapidated well house improvement is added into the budget. No, because that is a capital expense. A meeting to discuss the budgets was scheduled for December 12, 2002 at 5:00 p.m. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report October 2002 Wastewater We have had part of the alarm system replaced and updated. The part of the plant that is fed from the second electric service was not tied into the alarm system. Therefore in the past if there was a power outage on that line we would not be notified. This has been rectified We are still experiencing some growing pains with the dechlorination system. There was an exception to the permit for total chlorine residual. I expect the last piece of the puzzle making up this system to be installed within the next few days ands that should stop the spikes that cause these exceptions. The aerator that was removed for repair last month has been reinstalled and the chopper pump in the primary digester has been taken out to be rebuilt, parts are on order and we expect to do this "in house". Heavy rains the 16th of the month caused both the Ridge Lawn and Edenburg pumping stations to flood. In both cases the overflow made it’s way to the creek. The appropriate officials were notified and reports were filed. In a related matter, the infiltration work has started in Edenburg, however they ran into an equipment problem and had to stop for repairs. Water We are back on well water. The dam is, for all intents and purpose, full. The separator and rate of flow valve have been installed at Well 5. They will take some fine tuning to make things run smoothly. The light pole anchors have been installed and the cables and turnbuckles will be installed as soon as the concrete cures. The Water filtration Plant experienced a turbidity breakthrough on the 29th. The cause is unknown and there were no quality problems. Keith L. Brobst Water& Wastewater Superintendent BILLS & REQUISITIONS Requisition #265 Water B, R, & I $ 376.28 Robert’s Service Filter parts Stan Dietrich asked what the Amity Fence bill for was for. Keith Brobst stated that a tree fell on the fence and other minor repairs were done. It was also fixed that you cannot go under the fence anymore. Stan Dietrich asked why a crane was rented at ARK Rentals. Keith Brobst stated that it was rented to remove and replace an aerator. Stan Dietrich asked what sonotubes are. Keith Brobst stated that they are forms to put concrete in. Stan Dietrich asked which light pole was fixed. Keith Brobst stated that all of them were. The anchors will be poured. Stan Dietrich asked about the gearbox repair. How much does it cost for a new box? Keith Brobst stated that it is a large box. Greg Unger stated the cost is about $12,000 to $14,000. Dave Fink asked why the purchased services bill was so high. Lynda Albright stated that there were 3 payrolls in October instead of only 2. Dave Fink asked why the Met-Ed bills were so high. Does it include well running time? It might, would need to check the bill. This was on the prepaid list so the bills were not available at this time. A motion was made by Richard Jacoby and seconded by Roger Kuhns to pay the bills and requisitions as presented. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T sewer-monthly phone lease $ 14.55 AT & T water 31.17 AT & T sewer 16.52 Amity Fence water-repairs to WTP fence 910.00 Arbill Glove & Safety Products sewer-latex gloves 58.15 Ark Rentals s-crane rental 760.00 Barbey Electronics sewer-fuses 63.35 Barley, Snyder, Senft & Cohen w-professional services 690.00 Barley, Snyder, Senft & Cohen w-118.75-s-11.25 130.00 Berks Products Corp. water-2 sonotubes 39.42 Blue Mountain Computer Service sewer-defrag PC 40.00 Borough of Hamburg water-38.64-sewer-87.58 126.22 Clark, Franklin D. water-constable fees 37.50 Clark, Franklin D. water-constable fees 25.00 Earthlink Inc. sewer-monthly internet service 23.95 Edenburg Welding Co. w-138.00-s-181.50 319.50 Ehrlich Co., Inc. sewer-quarterly pest service 84.00 Ehrlich Co., Inc. sewer-monthly pest service 30.00 Exeter Supply Co., Inc. water-2 pit keys 7.90 Fisher Scientific sewer-chemicals 128.12 Four Star Electronics sewer-upgrade alarm system 250.00 Fromm Electric Supply sewer-light bulbs 22.64 Grainger water-drill kit 292.24 Hach Company sewer-supplies 70.00 Hach Company w-441.71-s-92.77 534.48 Hartz Concrete water-1 yard concrete 162.75 Kershner, Mike w-1023.35-s-165.70 1,189.05 Kuzan’s Hardware w-18.21-s-82.66 100.87 Leary, Tom Instrument Service sewer-quarterly service 1,120.00 Leesport Bank sewer-loan payment 93,384.75 Leisawitz, Heller, Abramowitch w-67.50-s-67.50 135.00 Liquid Motion w-pump grease pits 492.50 Magnolia Marketing Group sewer-citrus cleaner 80.00 Met-Ed w-2975.15-s-6613.30 9,588.45 Mountain View Supply sewer-supplies 28.84 PA One Call System water-16.02-sewer-16.03 32.05 PPL Utilities sewer-utility bill 1,226.88 Penn Fuel Propane water-propane 390.42 Penn Pride, Inc. water-73.14-sewer-38.49 111.63 Process Technologies sewer-supplies 329.55 Reider Associates water-lab services 577.00 Reider Associates sewer-lab services 237.00 Randall Rentschler water-supplies 9.36 Systems Design Engineering, Inc. w-1002.43-s-226.99 1,229.42 Univar USA, Inc. sewer-sulfur dioxide 125.00 Univar USA, Inc. sewer-liquid chlorine 787.50 Vaughan Company sewer-2 seals 1,642.35 Verizon w-74.87-s-228.36 303.23 Waste Management of Pottstown sewer-monthly service 2,038.70 Wertley Machine Shop w-repairs to pump 988.14 Western Auto s-supplies 14.97 Windsor Press w-fire hydrant notice 77.52 Yeager Supply, Inc. water-pipe & fittings 68.12 Yeager Supply, Inc. water-pipe & fittings 79.97
Total $ 121,248.73
Bills To Be Paid total water $ 10,374.28 total sewer $110,874.45 Bills Paid During The Month total water $139,813.87 total sewer $ 41,871.53
Grand Total For Approval total water $150,188.15 total sewer $152,745.98 $302,934.13 PREPAID INVOICE LIST Met-Ed water-utility bill $ 1,404.51 First Union National Bank water-semi-annual rental 111,376.63 Miller, Ann M. w-meter reader 118.95 Clare, David A. w-meter reading 271.70 Shoch, David w-meter reading 132.60 Penn Equipment Corp. s-repair aerator gear box 4,967.02 Linda Rehrig w-refund money paid 1,200.67 E.P.W.P.C.O.A. Inc. s-annual dues 65.00 HMA sewer-utility bills 300.39Borough of Hamburg water-21.14-s-210.94 232.08 Borough of Hamburg water-25164.49-s-36204.99 61,369.48 Postmaster of Hamburg water-123.18-sewer-123.19 246.37
TOTAL $ 181,685.40 NEW BUSINESS None OLD BUSINESS Rick Boyd asked what is happening with Tilden Township and sewer capacity. Greg Unger has to find out what MACA is going to do first. Laurel Nursing is still not on the system. Rick Boyd stated that the lines still need to be run. There being no further business, a motion was made by Richard Jacoby and seconded by Roger Kuhns to adjourn the meeting at 8:52 p.m. Attest: Denise L. Clare, Recording Secretary
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