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MINUTES FROM THE DECEMBER 18, 2002 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. Members Present - Stephen A. Smith, David A. Fink, Richard G. Jacoby, Sr., Roger G. Kuhns Members Absent – Stanley E. Dietrich Also Present – Gregory T. Unger-SDE, Jennifer Werner-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Charles Cuthbert, Roy R. Heffner-Councilman (arrived 8:18 p.m.), Lynda G. Albright-Borough Manager, Keith L.Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Dave Fink and seconded by Richard Jacoby to approve the November minutes as written. ROLL CALL: Ayes- Smith, Fink, Jacoby, Kuhns Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Oct.-02 Credits Debits Bal.-Nov.-02 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $111,599.75 $ 72.39 $111,672.14 1576025848 Water-1995 Debt Ser. Res. Fund $227,891.25 $ 210.73 $228,101.98 1576025857 Water-1995 B, R, & I $361,707.29 $ 338.00 $ 376.28 $361,669.01 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY November 1, 2002 to November 30, 2002 Water Revenue Account – Balance on November 1, 2002 $153,886.66 Water Sales/Penalties $ 47,764.32 Cert Fees, Constable Fees, Final Fees $ 532.50 Interest $ 272.86 Water Tap-In Fees & Costs $ 4,200.00 Miscellaneous $ 4.35 $ 52,774.03 $ 206,660.69
Less Paid Out $ (27,008.97)
Balance in Treasury – November 30, 2002 $ 179,651.72 ________________________________________________________________________________________________________ Fire Hydrant Account – Balance on November 1, 2002 $ 86,564.45 Fire hydrant fees/penalties $ 2,105.22 Interest $ 134.79 $ 2,240.01 $ 88,804.46
Less Paid Out $ ( 77.52) Balance In Treasury – November 30, 2002 $ 88,726.94
Sewer Revenue Account – Balance on November 1, 2002 $ 317,682.58 Sewer Rentals/Penalties $ 41,953.99 WTMA Rentals/Penalties $ 2,257.59 Interest $ 352.18 Sewer Tap-in Fee $ 3,500.00 $ 47,563.76 $ 365,246.34 Less Paid Out $ (133,394.22) Balance in Treasury – November 30, 2002 $ 231,851.12
SEWER BR & I ACCOUNT AUTHORITY MEETING DECEMBER 18, 2002
CHECKING ACCOUNT BALANCE IN CHECKING 11/1/02 $ 787,565.10 INTEREST $ 1,023.83 832,815.58
BALANCE IN CHECKING 11/30/02 $ 788,588.93 LYNDA G. ALBRIGHT, BOROUGH MANAGER
A motion was made by Richard Jacoby and seconded by Dave Fink to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Jacoby, Kuhns Nayes- None
December 18, 2002
SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant vary between normal to high due to the rainfall of October and November. Treatment is within normal parameters. Routine maintenance is being completed. Repairs to the mechanical aerator and primary digester sludge mixer are current projects. · MID-ATLANTIC CANNERS
· EDENBURG P.S.Most of the televising has been completed on the system. Some additional footage was televised due to visual flows emanating from mains with plugged laterals. There are several pipes that may require repairs and Systems Design Engineering, Inc. is evaluating internal repair options. The most serious problem within the system is leaking manholes. As reported last meeting, Systems Design Engineering, Inc. held off with grouting the manholes as the previous repairs performed by Windsor did not last. Permanent repairs, performed by lining the manholes, will cost between $1,500 to $2,000 each. There are 3 manholes that are very bad, leaking between 10-15 gpm each. The other 9 manholes are in the 3 gpm range. Systems Design Engineering, Inc. discussed the repairs with the I/I contractor currently doing Hamburg’s work. He felt that using a higher grade chemical grout would work and last longer. He reports no significant failures of manholes in the work they perform. Systems Design Engineering, Inc. recommends that the 3 bad manholes be repaired though the lining process. The other manholes do not warrant the expense of the lining, but should be repaired with the chemical grout. · SPECIFICATIONS-(no change)The solicitor and Systems Design Engineering, Inc. are meeting to bring the draft specifications to completion. · TILDEN TOWNSHIP ACT 537-(no change)At the September meeting representatives for Tilden Township presented estimated capacity requirements for their future projects. Systems Design Engineering, Inc. had reviewed this request and the Hamburg Wastewater Treatment Plant Unit Capacity Analysis completed in 1999. After meeting with MACA on their needs, Systems Design Engineering, Inc. will be able to respond to Tilden’s request. WATER SYSTEM
Greg Unger stated that John Manske asked for a price for 900 and 1200 pounds of load. Mr. Manske has no problems with an increase as long as everyone is getting an increase and not just MACA. Greg Unger stated that 4 manhole liners are needed and with the work being done by Exeter Supply. The rest of the manholes will be pumped with liquid grout. 3 telephone quotes will be needed for the linings. Hamburg Center would like to discuss full hookup to the water system and asked if it could be negotiated. They would like everyone to meet in Harrisburg. Greg Unger stated that the negotiations should be here and will work on setting up a date. Jennifer Werner spoke about what she found out about the radio-nucleides testing in the water. Homeland Security-Jennifer Werner spoke about EPA and the protection of the water systems vulnerability assessment study. An executive session was then held to discuss what was found in the document. EXECUTIVE SESSION 7:51 p.m. to 8:27 p.m. Modeling for water systems is now in use by Systems Design Engineering, Inc., who have had training on it’s use. Greg Unger will do a presentation on what the system does and what it can do. Greg Unger will work out a cost for the Authority to use this system. This system will also assist with the homeland security study. Keith Brobst will be getting an AWWA book regarding security. Roger Kuhns asked if there is any government money available for this. At this point, there is only money available for larger systems. When they change to smaller systems, SDE will pursue it aggressively. Jennifer Werner stated that the money is for implementation and not to do the assessment. Jennifer Werner will check into it. There will be monthly updates done. There should be communication with other departments when this is being worked on. EXECUTIVE SESSION 8:32 p.m. to 8:35 p.m. SOLICITOR’S REPORT Charles Fitzpatrick stated that he was not sure if a response from Gannett/Fleming was received and Lynda Albright was not here to report on it. Charles Fitzpatrick asked Jennifer Werner if the homeland security assessment only has to do with water. Jennifer Werner stated that sewer is not part of it at this time. BOROUGH MANAGER’S REPORT W/S budgets-Greg Unger stated that a sewer increase was necessary. The budgets are ready to be approved. A motion was made by Richard Jacoby and seconded by Roger Kuhns to recommend approval of both budgets with a sewer increase of $5.00 making the service charge increase from $35.00 to $40.00 per quarter and the overage amount increase from $30.00 to $35.00 per 1,000 cubic feet over 1,500 cubic feet of usage. ROLL CALL: Ayes- Smith, Fink, Jacoby, Kuhns Nayes- None SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report November 2002 Wastewater We have applied for laboratory registration as required by the latest certification statutes. This is the same legislation governing certification of operators and operation of water and wastewater treatment plants. The #2 digester recirculation pump has been repaired and is back in service. Parts are in for the digester grinder pump located on top of the primary digester and it should be repaired and be put back in service shortly. The #2 raw sewage pump has been removed for seal and bearing replacement. Video Pipe has completed the televising and inspection of the sewer mains in Edenburg. There were few problems in the mains but there are several manholes leaking badly. The engineer is evaluating several different technologies for their repair. We had another incident of surcharging the pumping stations at both Edenburg and Ridge Lawn. PaDEP was notified and an inspector has come out to Edenburg. The overflow did not reach the creek. The emergency generator at the main pumping station was proving difficult to start. We had a tune up done and replaced the battery. Water All water for the month was from the surface source. Flow into the dam is very good. In an effort to become "grandfathered" we have conducted sampling for radio nuclides on both entry points to the distribution system. A leak was repaired at 4th and Pine Streets. We believe it was caused by the heavy traffic detoured from I-78 on November 6, 2002. We are now being required to monitor combined effluent turbidity as well as individual filter turbidity at the Water Filtration Plant. To that end we have installed a turbidimeter and are evaluating options for recording that data. I am working with the engineer on conducting a vulnerability assessment of the entire water system as required by the federal government. Keith L. Brobst Water& Wastewater Superintendent BILLS & REQUISITIONS No requisitions. A motion was made by Dave Fink and seconded by Richard Jacoby to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Jacoby, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID DECEMBER 18, 2002
AT & T sewer $ 14.55 AT & T w-31.00-s-16.52 47.52 AT & T sewer 17.73 Borough of Hamburg w-13008.79-s-14637.86 27,646.65 CalciQuest water-calciquest 1,305.00 Clark, Franklin D. water-constable fees 50.00 Deltronics Corporation sewer-repair pump seal 3,819.75 EMR Power Systems L.L.C. sewer-repair PS generator 548.44 Earthlink Inc. sewer-monthly internet service 23.95 East Penn Manufacturing sewer-8D battery 83.55 Ehrlich Co., Inc. sewer-monthly pest service 30.00 Exeter Supply Co. water-supplies 110.50 Four Star Electronics w-228.00-s-200.00 428.00 Fromm Electric Supply sewer-light bulbs 3.30 Graphic Controls w-73.17-s-48.78 121.95 Henn’s Garage s-vehicle expense 504.78 Kershner, Mike w-electrical expense 312.19 Kuzan’s True Value w-32.75-s-25.73 58.48 L/B Water Service w-bottom plates 186.36 LRM w-O ring kit 132.00 Met-Ed w-1225.34-s-6643.67 7,869.01 Mountain View Supply w-10.32-s-35.68 46.00 PA One Call System water-6.32-sewer-6.33 12.65 PPL Utilities sewer 1,719.10 Penn Fuel Propane w-propane 218.67 Penn Pride, Inc. water-75.57-sewer-63.67 139.24 Reider Associates water-lab services 487.00 Reider Associates sewer-lab services 581.00 Randall Rentschler s-supplies 583.11 Stetzler, Roger L. s-locksmith service 51.00 Systems Design Engineering, Inc. w-1770.97-s-1199.17 2,970.14 TDRS Industries sewer-supplies 457.75 Univar USA inc. w-chlorine 1,817.75 Vaughan Company Inc. s-repair parts 7,405.01 Verizon w-75.52-s-228.28 303.80 Waste Management of Pottstown sewer-waste removal 1,104.41Total $ 61,192.61
Bills To Be Paid total water $ 21,157.22 total sewer $ 40,035.39 Bills Paid During The Month total water $ 16,712.21 total sewer $ 22,520.77
Grand Total For Approval total water $ 37,869.43 total sewer $ 62,556.16 $ 78,780.03
PREPAID INVOICE LIST Commonwealth of PA w-50.00-s-50.00 sewer $ 100.00 Clare, David A. w-meter reading 192.40Hartman, Russel w-meter reading 121.55 Miller, Ann M. w-meter reading 169.00 Laskoskie, Michael w-refund fee paid twice 12.50 Postmaster of Hamburg water-117.10-sewer-117.11 234.21 Petty Cash sewer 10.50Borough of Hamburg water-16049.66-s-22343.16 38,392.82
TOTAL $ 39,232.98 NEW BUSINESS None OLD BUSINESS Greg Unger stated that if the dam was raised 4’ it would be an additional 7.6 million gallons of water for a total of 32 million gallons which would be a 30% increase. This raising would not increase the safety of the dam. There being no further business, a motion was made by Richard Jacoby and seconded by Roger Kuhns to adjourn the meeting at 8:45 p.m.
Attest:
Denise L. Clare, Recording Secretary
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