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MINUTES OF THE YEAR END MEETING OF BOROUGH COUNCIL The year-end meeting of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with President Richard Boyd presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present Rick Boyd, Roy Heffner, Leon Balthaser, Charles Figard, Jeanette Heckman, Diana Edwards Members Absent Dale Schlenker Also Present Lynda G. Albright, Borough Manager, Mayor Del Rosario (8:00 pm), Kim Y. Berger, Recording Secretary, Solicitor Speicher (7:37 pm)Visitors Scott Kreider, Chief Zelinsky, Scott Thren, Julia Nazimov (Reading Eagle) A motion was made by Jeanette Heckman and seconded by Charles Figard to approve the amended agenda. ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, NAYES None COURTESY TO AUDIENCE Scott Kreider questioned the procedure for snow emergencies. Are vehicles towed? On State Street near where he lives, the vehicles were not removed and the crew could not plow curb to curb. It was stated that due to the snowstorm coming on very quickly and it being Christmas we did not tow the vehicles. Councilman Balthaser commented on the number of geese that have been arriving at the sewer plant area since the shooting has begun at Kaercher Creek. A motion was made by Charles Figard and seconded by Diana Edwards to approve the minutes of December 9, 2002 meeting as submitted ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None A motion was made by Roy Heffner and seconded by Jeanette Heckman to approve the following reports: Engineers Report, Civil Service Commission Report. ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None ENGINEERS REPORT SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant vary between normal to high due to the rainfall of October and November. Treatment is within normal parameters. Routine maintenance is being completed. Repairs to the mechanical aerator and primary digester sludge mixer are current projects. · MID ATLANTIC CANNERSDiscussions were held with MACA on purchasing additional organic capacity. John Manske stated that there are options that are being discussed that may increase there case production next year, although nothing is definite yet. No additional information is yet definite on increased water use. Systems Design Engineering discussed the proposed rate increase with John Manske and he indicated that MACA would pay the same increase as other rate payers. Manske felt the increase, the first in over 7 years, appeared reasonable. · EDENBURG P.S.Most of the televising has been completed on the system. Some additional footage was televised due to visual flows emanating from mains with plugged laterals. There are several pipes that may require repairs and Systems Design Engineering is evaluating internal repair options. The most serious problem within the system is leaking manholes. As reported at the last meeting, Systems Design Engineering held off with grouting the manholes as the previous repairs performed by #Windsor did not last. Permanent repairs, performed by lining the manholes will cost between $1,500 to $2,000 each. There are 3 manholes that are very bad, leaking between 10-15 gpm each. The other 9 manholes are in the 3 gpm range. Systems Design discussed the repairs with the I/I contractor currently doing Hamburgs work. He felt that using a higher-grade chemical grout would work and last longer. He reports no significant failures of manholes in the work they perform. Systems Design recommends that the 3 bad manholes be repaired through the lining process. The other manholes do not warrant the expense of the lining, but should be repaired with the chemical grout. · SPECIFICATIONS (NO CHANGE)The Solicitor and Systems Design are meeting to bring the draft specifications to completion. · TILDEN TOWNSHIP ACT 537 (NO CHANGE)At the September meeting representatives for Tilden Township presented estimated capacity requirements for their future projects. Systems Design Engineering has reviewed this request and the Hamburg Wastewater Treatment Plant Unit Capacity Analysis completed in 1999. After meeting with MACA on their needs, Systems Design Engineering will be able to respond to Tildens request. WATER SYSTEM · WATER PRODUCTIONThe impoundment dam remains full. The past rainfall has significantly increased flow into the dam. All of the production has been from the surface water filtration system. · WATER PRODUCTSSystems Design Engineering is working with plant personnel on the addition of a combined turbidimeter and strip recording charts to record turbidity and direction of flow, i.e., waste or to system. Controls at Well 5 continue to require some attention. Systems Design Engineering is working with Kohl Brothers on improving the level control of the high service pump. The impoundment dam inspection report is being completed for the end of the year submittal. · NPDES PERMIT RENEWAL (NO CHANGE)Systems Design has submitted the additional test analyses requested by DEP. The permit is being reviewed. · HAMBURG CENTERThe Authority has been supplying water to the center since the middle of August. There are no engineering problems to report. TO: BOROUGH COUNCIL, BOROUGH OF HAMBURG FROM: THE CIVIL SERVICE COMMISSION, BOROUGH OF HAMBURG The Civil Service Commission started meeting regularly June 28, 2001 and have met regularly on a bi-weekly schedule for one year. During this timeframe, the following were achieved:
Current Events:
Minutes and documentation of each exam is on file in the Borough Office for further review.
Secretary, Civil Service Commission
OLD BUSINESS On the recommendation of the Personnel Committee, a motion was made by Jeanette Heckman and seconded by Diana Edwards to approve the following board reappointments for 2003.
ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None On the recommendation of the Finance Committee, a motion was made by Roy Heffner and seconded by Charles Figard to approve the 2003 General budget, in the amount of $2,368,700 (which includes the increased amount for trash collection). ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None On the recommendation of the Borough Manager, a motion was made by Roy Heffner and seconded by Diana Edwards to adopt Ordinance #715-02, establishing the tax rate of 3 mills for general operations and .5 mills for capital reserve for 2003. ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None A motion was made by Diana Edwards and seconded by Charles Figard to make the following appointments for 2003.
ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None NEW BUSINESS A motion was made by Charles Figard and seconded by Roy Heffner to authorize the Borough Manager to make budgetary transfers as necessary (within each organization area of the budget.) ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None On the recommendation of the Finance Committee, a motion was made by Roy Heffner and seconded by Diana Edwards approving the Resolution #3-02 for increased trash rates from $140.00 to$180.00 per year effective January 1, 2003. ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None On the recommendation of the Personnel Committee, a motion was made by Jeanette Heckman and seconded by Charles Figard to appoint John Leonforte as the Code Enforcement Officer effective January 1, 2003. ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None On the recommendation of the Personnel Committee, a motion was made by Charles Figard and seconded by Jeanette Heckman to change the meeting dates in 2003 for Personnel meeting and Meet Your Councilman night from the second Tuesday of the month to the first Tuesday of the month at 6:00 p.m. ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None President Boyd stated that there were three names of qualified applicants for the position of police officer. The three certified names are: Chris Hartz, William McEllroy and Rodger Gehring. On the recommendation of the Finance Committee, a motion was made by Roy Heffner and seconded by Charles Figard to take action via Resolution #4-02 authorizing the issuance by the Borough of its Tax and Revenue Anticipation Note, authorizing the preparation and filing of documents with the DCED, approving and accepting the proposal of M&T Bank to purchase the TRAN and authorizing the proper officials to take necessary actions and to execute necessary documents to complete the transaction. ($50,000 at a rate of 2.40%). ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None SOLICITORS REPORT An Executive Session was called at 7:50 p.m. to discuss personnel issues as well as possible litigation and the applicants for police officers. Meeting reconvened at 8:15 p.m. As a matter of record, President Boyd did not participate in discussion in executive session due to being Chairman of the Civil Service Commission. A motion was made by Charles Figard and seconded by Jeanette Heckman to make the first conditional offer of employment to Chris Hartz as a full-time officer, contingent upon this applicant successfully completing the rest of the exams. ROLL CALL: AYES R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None (R. Boyd abstained due to being chairman of Civil Service). 8:15 p.m. Council went back into executive session to discuss the remaining two certified applicants. Meeting reconvened at 8:17 p.m. A motion was made by Jeanette Heckman and seconded by Charles Figard to make the second conditional offer of employment to Rodger Gehring as a full-time officer, contingent upon this applicant successfully completing the rest of the exams. ROLL CALL: AYES R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None (R. Boyd abstained due to being chairman of Civil Service). 8:18 p.m. Council went back into executive session to discuss the remaining certified applicant. Meeting reconvened at 8:20 p.m. A motion was made by Diana Edwards and seconded by Charles Figard to make the third conditional offer of employment to William McEllroy as a full-time officer, contingent upon this applicant successfully completing the rest of the exams. ROLL CALL: AYES R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None (R. Boyd abstained due to being chairman of Civil Service). A motion was made by Roy Heffner and seconded by Jeanette Heckman to approve payment of invoices totaling $53,035.05 ROLL CALL: AYES R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser NAYES None LIST OF BILLS AT & T 14.48 ALCOPRO 55.58 AMERICAN ROCK SALT COMPANY 1,493.19 BCMHIPG 14,253.68 BOC GASES 22.45 BARLEY SNYDER 498.20 BARTS TRANSMISSIONS 1,265.00 BERKS PRODUCTS 46.80 BERKS MONT NEWSPAPERS 323.20 BLUE MT. COMPUTER SERVICE 80.00 BFI 10,406.20 CAN SURETY 50.00 COMMONWEALTH OF PA 450.00 CRAIG CORRELL 200.00 CRIMINAL JUSTICE ASSC. 50.00 D & J DIVERS 600.00 D. S. DALIOUS 128.50 EVI-PAQ 19.95 FORT DEARBORN LIFE INSURANCE 187.00 GALLS 99.98 GOULD PUBLICATIONS 54.95 HAMBURG AUTO PARTS 24.39 TERRY HECKMAN 99.99 HENNS GARAGE 689.17 HEPNERS GLASS SHOP 451.30 ANDREW HESS 26.16 HOY LUBE 158.25 INTERSTATE SUPPLY 58.94 MIKE KERSHNER 67.80 KERMIT KISTLER 471.64 EM KUTZ 748.00 TONY LASCALA 298.95 JP MASCARO 4,123.13 MET-ED 5,279.44 MIDWEST TROPHY 32.06 MOUNTAIN VIEW SUPPLY 130.93 MEIT 135.50 NASRO 30.00 NATIONAL UNIFORMS 175.60 PA STATE ASSC. BOROUGHS 823.63 PPL UTILITIES 1,832.73 PICKEL, RICHARD 100.00 PURCHASE POWER 1,019.00 QUILL 288.06 READING EAGLE 216.20 ROBERTS COMPANY 47.85 SA-SO 26.51 ROGER STETZLER 85.00 SYSTEMS DESIGN 4,079.88 TRIANGLE COMMUNICATIONS 170.50 US MUNICIPAL SUPPLY 324.29 THOMSON WEST 48.00 WESTERN AUTO 89.74 YIS/COWDEN GROUP 150.00 YODERS HEATING SERVICE 300.00 ZEE MEDICAL 133.25
TOTAL BILLS TO BE APPROVED $53,035.05 UPCOMING MEETINGS/INFORMATION January 1, 2003 HAPPY NEW YEAR! (OFFICE CLOSED) January 6, 2003 7 PM - RECREATION BOARD January 7, 2003 - 6 PM - MEET YOUR COUNCILMAN January 7, 2003 - 6 PM - PERSONNEL COMMITTEE January 7, 2003 7 PM PROPERTY COMMITTEE January 8, 2003 3:30 PM ROAD COMMITTEE January 13, 2003 FINANCE COMMITTEE MEETING 6:30 p.m. January 13, 2003 - COUNCIL MEETING 7:30 p.m. January 2, 2003 7 p.m. North Berks Regional Planning Nesters Sanitation did not get the bid for trash collection. Nesters was unable to comply with the requirements of the specifications (could not get a performance bond) and so the contract has been awarded to Raritan Valley Disposal of Allentown who was the seconded, lowest responsible bidder. There being no further business, the meeting adjourned at 8:24 p.m., on motion of Leon Balthaser and seconded by Charles Figard. ATTEST: Kim Y. Berger |
