|
|
|
|
MINUTES FROM THE DECEMBER 9, 2002 MEETING OF BOROUGH COUNCIL The twenty-third regular meeting of the Hamburg Borough Council for 2002 of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with Vice-President Roy Heffner presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Roy Heffner, Leon Balthaser, Charles Figard, Dale Schlenker, Jeanette Heckman, Diana Edwards Members Absent – Richard Boyd Also Present – Kim Y. Berger, Recording Secretary, Lynda Albright, Borough Manager, Visitors – Merav Bushlin (Reading Eagle), Nikki Murray (Hamburg Item), Chief Zelinsky, Terry Cooney (BFI), Carlin Odern (RUD), , Ralph Nester, Norma Berger, Heather Breininger A motion was made by Diana Edwards and seconded by Dale Schlenker to approve the amended agenda. ROLL CALL: AYES – R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None COURTESY TO AUDIENCE NONE A motion was made by Jeanette Heckman and seconded by Charles Figard to approve the minutes of the November 27, 2002. ROLL CALL: AYES – R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None A motion was made by Diana Edwards and seconded by Dale Schlenker to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Treasurer's Report. ROLL CALL: AYES – R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None BOROUGH MANAGERS REPORT The Borough Manager’s activities for the month of November, 2002 included the following: Held two staff meeting to discuss various issues. Much time was spent revamping the 2003 proposed budget for presentation to the Finance Committee. Bids for trash and recycling were opened, however, the trash bids were rejected and time was spent with Kim making amendments to the trash specs and having them readvertised. Bids are scheduled to be opened at the December 9 meeting of Borough Council. Also spent time working on the Authority’s 2003 proposed Water and Sewer Budgets. Will be meeting with the Authority in the near future to review both budgets. Attended a meeting with the Berks County Municipal Insurance Group regarding the Borough’s medical insurance for next year. Our insurance carrier will be Blue Cross for 2003-2004 and rates have been established, better than expected. We will continue with about 99% of the current coverage and participating doctors and hospitals. Met with a representative from Spotts, Stevens and McCoy to discuss various ideas for municipal services that may be available to the borough, etc. Also, met with representatives from Spotts, Stevens and McCoy to discuss the problems at the pool. They will be submitting a quote to provide a proposal for a permanent fix to the pool. Had several meetings with John Leonforte, Building/Zoning Officer todiscuss issues directly related to building, zoning, property mtce., as well as updating on several situations that he is currently working on. Time was also spent working on a personnel related issue. In addition to the two regular council meetings, attended Authority, Personnel, Finance, and Property committee meetings. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of November, 2002. Lynda G. Albright, Borough Manager PUBLIC WORKS SUPT. REPORT AUTHORITY PROJECTS The crew pulled stumps and cut brush at the reservoir behind the dam. This was quite a project. There was a water leak at 4th and Pine Streets. The 4" main
was repaired in very little time. During November there was a lot of time spent cleaning up leaves around the borough. With the warm temperatures, leaves fell later than normal. We cleaned up leaves that the park. The Garage roof was painted and we changed oil in the trucks and prepared them for the winter. The crew started to cut the brush along the roads. The crew completed putting the park things away for the winter and started winterizing the bathrooms. This could not be completed due to the soccer season. Time was spent sealing cracks in the streets and cleaning the shoulders on Port Clinton Avenue and Mountain Avenue. Cold patching around the borough continues. Completed installation o the electric line at the 4th and Pine parking lot. Richard L. Pickel Water & Wastewater Superintendent’s Report Wastewater We have applied for laboratory registration as required by the latest certification statutes. This is the same legislation governing certification of operators and operation of water and wastewater treatment plants. The #2 digester recirculation pump has been repaired and is back in service. Parts are in for the digester grinder pump located on top of the primary digester and it should be repaired and be put back in service shortly. The #2 raw sewage pump has been removed for seal and bearing replacement. Video Pipe has completed the televising and inspection of the sewer mains in Edenburg. There were few problems in the mains but there are several manholes leaking badly. The engineer is evaluating several different technologies for their repair. We had another incident of surcharging the pumping stations at both Edenburg and Ridge lawn. PaDEP was notified and an inspector was came out to Edenburg. The overflow did not reach the creek. The emergency generator at the main pumping station was proving difficult to start. We had a tune up done and replaced the battery. Water All water for the month was from the surface source. Flow into the dam is very good. In an effort to become "grandfather" we have conducted sampling for radio nuclides on both entry points to the distribution system. A leak was repaired at 4th and Pine Sts. We believe it was caused by the heavy traffic detoured from I-78 on 11/6/02. We are now being required to monitor combined effluent turbidity as well as individual filter turbidity at the Water Filtration Plant. To that end we have installed a turbidimeter and are evaluating options for recording that data. I am working with the engineer on conducting a vulnerability assessment of the entire water system as required by the federal government. SubmittedKeith L. Brobst OFFICE MANAGER’S REPORT During the month of November, I attended two Council meetings, one Special Council meeting, one EMA, one Civil Service Commission meeting and one staff meeting. Minutes for the council meetings, EMA, Civil Service and staff meeting were typed and distributed. Various documents were researched, including Authority items. Took a trip to the Federal Surplus house and purchased a few items. Completed paperwork for the water leak at 4th and Pine Streets. A lot of time was spent working on budget and revamping reports. Pictures were taken of the pool cover and submitted to Meyco Products for an estimate on cost of repairs. Spent time preparing for 2003. File folders, committee dates, staff meeting dates, EMA dates, Board dates, etc. Took pictures of the dump truck after being struck at 4th and Maple Streets. Worked on various letters including workman’s compensation, dog complaints, closing dates for the bank, memos etc. Time was spent working on trash and recycling bids and then revamping specifications and proposal for trash to rebid it. Various estimated treasurer’s reports and estimated revenues and expenses were done. Prepared OPT letters and forms to be delivered mid-December. Completed Act 339 report for Authority. Revamped the street sweeping schedule for 2003 and prepared signs and information for 2003 dog licenses. Respectfully submitted,
Office Manager
OLD BUSINESS NONE NEW BUSINESS The following trash bids were opened and read Waste Management - $197,436 BFI, Inc. - $159,980 JP Mascaro - $223,051 Nesters Sanitation - $159,000 Raritan Valley Disposal - $159,624 A motion was made by Jeanette Heckman and seconded by Leon Balthaser to accept the bids and to award the bid to the lowest, responsible bidder, contingent upon review by the Borough Manager, Finance Committee and Solicitor. ROLL CALL: AYES – R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None A motion was made by Charles Figard and seconded by Jeanette Heckman to approve payment of invoices totaling $162,354.84 ROLL CALL: AYES – R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None LIST OF BILLS AT & T 171.03 ALBRIGHT COLLEGE 50.00 ARK RENTALS 394.46 B & B COMMUNICATIONS 1,649.05 BNA BOOKS 54.15 BARKO CLEANING 828.00 COUNTY OF BERKS 1,566.35 BERKS MONT NEWSPAPERS 344.16 BLUE MT. COMPUTER 721.00 KEITH L. BROBST 300.00 EMAC DAIRY BRUSH 73.10 EJB PAVING 267.55 EARTHLINK 47.90 EHRLICH 121.00 EMBLEM ENTERPRISES 254.63 LYNN ERNST 160.00 FOUR STAR ELECTRONICS 672.00 GALLS 46.96 HAMBURG AUTOMOTIVE 34.07 TERRY HECKMAN 182.00 HENNS GARAGE 739.23 MIKE KERSHNER 167.00 KUZANS 140.41 LEISAWITZ, HELLER, ABRAMOWITCH 718.48 M & T BANK 21,705.60 DAVE MAZAIKA 99.99 MET ED 5,742.93 MOUNTAIN VIEW SUPPLY 13.72 NORTHERN BERKS FAMILY MEDICINE 88.00 PA LOCAL GOV. SEC. ASSC. 75.00 PA STATE MAYORS ASSOC. 50.00 PENN PRIDE 856.27 PSYCHOLOGICAL RESOURCES 135.00 READING EAGLE 204.90 REED SMITH 49.00 RANDALL RENTSCHLER 1.08 SAVAGE, E.S. 36.40 STAPLES 51.86 THYSSENKRUPP ELEVATOR 143.77 UNIFIRST 280.00 VERIZON 416.25 WEIS MARKETS 67.63 WESTERN AUTO 27.86 WINDSOR PRESS 421.94 YODER’S HEATING 869.46 TOTAL $41,039.19 BILLS PAID DURING THE MONTH BOROUGH OF HAMBURG – GROSS PAYROLL 108,829.57 BOROUGH OF HAMBURG – SS/MEDICARE 6,231.46 WACHOVIA BANK 935.56 NORTHERN BERKS RECREATION CORP. 1,000.00 TONYA GERNER 322.80 M & T BANK 430.16 NEXTEL COMMUNICATIONS 613.55 RICHARD LEYMEISTER 15.00 LYNN ROTH 31.29 HAMBURG MUNICIPAL AUTHORITY 2,620.19 THOMAS ZELINSKY 126.22 BERKS CO. TREASURER 13.00 DOLLAR GENERAL STORE 36.50 SAMS CLUB 86.80 PETTY CASH 23.55 TOTAL $121,315.65 TOTAL BILLS FOR APPROVAL $162,354.84 INFORMATION ITEMS
There being no further business, the meeting adjourned at 7:40 p.m. on motion of Leon Balthaser and seconded by Jeanette Heckman.
| |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
