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MINUTES FROM THE APRIL 8, 2002 MEETING OF HAMBURG BOROUGH COUNCIL The seventh regular meeting of the Hamburg Borough Council for 2002 of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with President Richard W. Boyd presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Richard W. Boyd, Roy Heffner, Leon Balthaser, Jeanette Heckman, Charles Figard, Diana Edwards, Dale Schlenker Members Absent – None Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Mayor Roy Del Rosario Visitors – Scott Kreider, Thomas Zelinsky, Crystal Kuhns, Kevin Miller A motion was made by Roy Heffner and seconded by Charles Figard to approve the amended agenda. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard,L. Balthaser, D. Schlenker NAYES – None COURTESY TO AUDIENCE NONE A motion was made by Jeanette Heckman and seconded by Diana Edwards to approve the minutes of the March 27, 2002. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. SchlenkerNAYES – None A motion was made by Roy Heffner and seconded by Charles Figard to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Treasurer's Report and Property Committee Report. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None
BOROUGH MANAGERS REPORT The Borough Manager’s activities for the month of March 2002 included the following: Held one staff meeting to discuss various issues. On Tuesday, March 5th, Kim Berger, Office Manager, along with Chief Zelinsky and Councilman Chuck Figard attended a meeting on Anti-Terrorism at City Hall in Reading which proved to be very informative. On Tuesday, March 12th, Kim Berger and I visited the Fleetwood Borough Office to see how things are handled on a day-to-day basis in their office. It was quite obvious the services provided do not compare to what is done locally. On this same day, met with Atty. Doug Rauch and John Jablonski, and Eric George of M & T Bank to finalize the paper work for the refinance of the municipal building loan. On Tuesday, March 13th, met with Dave Yoder of Yoder’s Heating to review his contract proposal for the heating system in the municipal building. On Thursday, March 14th, met with John Leonforte, Bldg./Zoning Officer to review the proposed amendments he has worked on regarding the zoning ordinance. These were presented to Planning Commission at their meeting in March. Was off for a week of unscheduled personal time during the month of March. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of March 2002. PUBLIC WORKS SUPT. REPORT During the month of March, the Borough Crew completed the following: AUTHORITY PROJECTS The water meter replacement continues to progress. GENERAL WORK The crew laid stones on dirt alleys around the Borough. A lot of time was spent cold patching around the borough. This will continue to be an ongoing problem. Replacement of signs around the borough continues as needed. Brush along the roads was trimmed. Streets have started to be cleaned with the sweeper. With the few rainy day episodes, the program started earlier than normal. The street sweeping program will officially start on Friday, April 5, 2002. For your information, DEP was contacted and the Borough is permitted to run the street sweeper during the drought. It is considered a "necessity" so that the storm drains do not become clogged. A lot of time was spent working on the 1971 Dump truck. It is need of repairs to the bodywork. This truck has been used a great deal and is in need of other repairs as well. Stones were laid on the shoulder of Port Clinton Avenue and Mountain Avenue. PARK/POOL Again, with the unseasonably good weather, we have started some clean up at the parks. The crew will be continuing to get the park ready for spring and summer activities. The storage building across from the pool was in need of a new garage door. This door has been replaced. Richard L. Pickel Public Works Superintendent Water & Wastewater Superintendent’s Report March 2002 Wastewater Flows are still low for this time of year. While the filimentous bacteria are still present the are under control and treatment is good. We are continuing to look for better results from the belt filter press. We
have worked with several vendors to find a polymer that will give better
results. There are two that look promising. Work is progressing on the dechlorination system. It should be ordered next week. Water We are back on surface water for the foreseeable future. The dam is full and flows into it are good. Recent rains are helping, but it was full before they arrived. Start up of the plant revealed some problems associated with the pneumatic system being idle. The dryer and condensate traps have not been working properly and water is getting into the valves and switches causing malfunctions. A piping change and new condensate trap have been recommended by a representative of Pro Compressor and the changes are in the works. We had a diver go into the clearwell to inspect the liner. Several areas were found to be suspect and some repairs will have to be made. This is in the hands of the engineers. I have spent considerable time working with the contractor for the Wyndcliffe II development laying out the piping diagram and locating service connections. The new main has been installed on Chestnut Street and tie-ins have been made.
Plan in accordance with DEP regulations. It has been submitted to the DEP for approval. The Authority has approved an Emergency Response Plan. This is also required by the DEP. The meter replacement program for the season has wound down and there have been 68 meters replaced. Keith L. Brobst Water& Wastewater Superintendent
OFFICE MANAGER’S REPORT- MARCH 2002
Property Committee Chairman: Roy R. Heffner Attending: R. Boyd, R. Heffner, J. Heckman, C. Figard, D. Schlenker, L. Albright 1) Reviewed existing mapping system, too much time required to locate and retrieve needed prints. Existing system is OK, but the data currently in the system is not correct. Need to clear the existing data from system and start cataloging with the correct data. Plans will be to discard unnecessary multiple prints and early developmental plans. At a future date, plan to obtain professional assistance to further cull out unnecessary prints. 2) Need to renew the water management service for the park pool. Service did an excellent job of maintaining pool chemistry at an economical rate. Recommend additional use of this service for the pool. Possible additional savings for a 5-year contract. Need clarification of some details of this contract. Pending clarification of these details, tentative approval is given. 3) CDBG block grant may be available to Hamburg Borough. Need to consider possible projects, within the guidelines, to make grant application. 4) Need to renew the HVAC service contract for the Borough Hall. Recommend Yoder/Burkhart for this service, from submitted quote, at the rates of $270 per year for Yoder and $3450 per year for Burkhart. Burkhart will be billed quarterly. 5) Reported and discussed the borough of Fleetwood’s budget and how it differs. 6) Request made to sell the borough grader. It is not used often. Recommend selling the grader by the required method. 7) Set date to meet with J. Leonforte to review the status of the statewide building code. Tentative 6:00 PM on the first Monday in May. 8) Request made to allow the Med-E-Vac helicopter to land in the park for community day. Approved, however it will be necessary to discuss with the pilots for the most appropriate place within the park. 9) Request made to sell the police K-9 car. Recommend selling the K-9 car by the required method. 10) Request made to replace the counter top in the park concession stand. Recommend counter top replacement after calcification of which specific counters will be replaced. 11) Informed of the availability of a used 2001 police car with low mileage at a reduced cost. Recommend pursuing. This assists with the previous plans to economically replace police vehicles to maintain police mobility. 12) Tractor at park used for ball field needs repair. Many municipalities do not supply tractor for use by the ball teams. Recommend offering ownership of the tractor to the baseball teams for field maintenance. It may still be stored at the same location. 13) Discussed possible change of borough office hours. Made several suggestions, but hours will not be changed at this time. 14) Discussed letter sent to borough concerning the cable franchise. No notification from the cable company of any changes. No action taken. 15) It has been reported of some difficulty in a sewer line at the high school. This needs additional investigation. 16) Will install replace damaged coin box controlling the lights at the hockey rink. Request assistance from hockey group for installation of controllable switch for their use. 17) Due to extensive damage to the park rest rooms last year, the recommendation is to lock up the facilities at 8:00PM. 18) Reviewed letter offering opportunity to purchase land adjacent to currently owned land near reservoir. This offer has been declined. OLD BUSINESS NONE NEW BUSINESS On the recommendation of the Property Committee, a motion was made by Roy Heffner and seconded by Diana Edwards to approve the annual inspection contract with Yoder’s Heating for the Gas boiler system in the municipal building at a cost of $270.00. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. SchlenkerNAYES – None On the recommendation of the Property Committee, a motion was made by Roy Heffner and seconded by Charles Figard to approve the annual maintenance agreement for the HVAC system with Burkhardt Mechanical, Inc. at a cost of $3,450.00. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, D. Schlenker NAYES – L. Balthaser On the recommendation of the Property Committee, a motion was made by Roy Heffner and seconded by Charles Figard approving the purchase of a 2001 Crown Victoria Police vehicle at a cost of $14,500.00, which will be financed over a three-year period.ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Charles Figard approving the request of the Behler-Hein Post of the American Legion to hold their annual Memorial Day Parade as in the past. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None A motion was made by Roy Heffner and seconded by Jeanette Heckman to approve payment of invoices totaling $155,835.20. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard, L. Balthaser, D. Schlenker NAYES – None LIST OF BILLS AT & T 115.60 ALTHOUSE SUPPIES 47.95 AMES 101.81 BARKO CLEANING 756.00 COUNTY OF BERKS 1,566.35 BERKS PRODUCTS 183.63 BERKS MONT NEWSPAPERS 17.85 BLUE MT. COMPUTER SERVICE 549.98 CITY PUBLISHING CO. 128.25 COMMONWEALTH OF PA 4.50 EARTHLINK 43.90 FIRST UNION 935.56 FRY COMMUNICATIONS 753.67 GPU 5,350.47 GREAT VALLEY CONSULTANTS 201.80 HARTZ CONCRETE 17.00 HENN’S GARAGE 372.28 INTERSTATE SUPPLY 59.82 MIKE KERSHNER 207.50 EM KUTZ 175.00 KUZANS 105.08 LEISAWITZ, HELLER, ABRAMOWITCH 531.14 LENHARTSVILLE GARAGE 39.65 LOWE’S 282.95 MOUNTAIN VIEW SUPPLY 83.52 MEIT 123.00 PA DARE OFFICERS ASSC. 10.00 PENN PRIDE 462.19 QUALIFICATION TARGETS 79.73 QUARTERMASTER 411.20 RITA REED 75.00 RANDALL RENTSCHLER 5.58 DENNIS SCHWOYER 211.00 SOMES UNIFORMS 55.50 SYNERGETICS 1,470.00 THYSSENKRUPP ELEVATOR 143.77 TRUCKO 53.20 VERIZON 492.97 WESTERN AUTO 28.98 WINDSOR PRESS 46.61 ZEE MEDICAL 12.95 THOMAS ZELINSKY 58.71 TOTAL FOR APPROVAL $16,371.65
BILLS PAID DURING THE MONTH BOROUGH OF HAMBURG – GROSS 66,608.95 BOROUGH OF HAMBURG - EMP.. SHARE SS 3,701.32 BERKS CO. TREASURER 336.50 PETTY CASH 50.36 SAM’S CLUB 237.66 PENN AG 60.00 DEPT. OF PUBLIC WELFARE 20.00 PA STATE POLICE 30.00 DENNIS KRAMER 29,834.50 DIANE MOORHEAD 29,834.50 YOAS SERVICES 60.00 GPU 6,843.25 HEARTLAND AMERICA 81.98 KIM BERGER 28.25 HMA 1,138.09 PPL UTILITIES 68.87 MDIA 395.00 PA STATE ASSN OF BOROUGHS 150.00 TOTAL $139,463.55 GRAND TOTAL FOR APPROVAL $155,835.20 INFORMATION ITEMS April 9, 2002 – 6 p.m. – Personnel Committee - CANCELLED April 10, 2002 – 3:30 - Road Committee April 16, 2002 – 7 p.m. – Safety Committee April 17, 2002 – 6:30 p.m. – Water Sewer Committee April 17, 2002 – 7 p.m. – Authority Meeting April 24, 2002 – 7:30 p.m. – Council Meeting. April 23, 2002 – 3 p.m. – meet with PA Dot
There being no further business, the meeting adjourned at 7:47 p.m. on motion of Jeanette Heckman and seconded by Diana Edwards. Attest:
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