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MINUTES FROM THE APRIL 16, 2003 OF THE AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns Members Absent – None Also Present – Joan London-Kozloff/Stoudt, Leon A. Balthaser-Councilman, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-CouncilPresident (arrived 8:40 p.m.), Roy R. Heffner-Councilman (arrived 8:41 p.m.), Scott A. Kreider (arrived 9:40 p.m.), Lynda G. Albright-Borough Manager,Keith L. Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the February minutes as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None VISITORS Leon Balthaser and his attorney, Joan London were added to the agenda. They were in attendance to make an offer in resolution of liens for water/sewer/trash amounts due in the amount of $3,600. A bill was sent for 2 EDU’s as well as back water/sewer/trash amounts. This would be a legitimate contest of claims to offer in settlement of the claims. Charles Fitzpatrick asked what claims she was speaking of. Joan London stated that her client is contesting the alleged apartment upstairs at 312-413 State Street. The former building inspector, Donald Francis, stated that there was/is no apartment. There is a game room/storage area that is similar to most residents house basements. This area should not be accesses and EDU, it is not open to the public. They are also contesting the trash bill because the property is a commercial building. Charles Fitzpatrick state that the Authority can do nothing with trash since that is Borough and not Authority. Charles Fitzpatrick asked if any EDU’s have been paid. Leon Balthaser stated that he paid $8,000 (4 EDU’s) and is willing to pay 1 EDU to cover all claims. Steve Smith asked what the original amount of the claim was. Charles Fitzpatrick stated that 2 EDU’s would be $7,200. Lynda Albright stated that John Leonforte, current building inspector, had inspected the property and found it to be 4 units. There are 4 different areas each with it’s own lavatory facilities. Roger Kuhns asked why this is being assessed. Charles Fitzpatrick stated that a 2nd, 3rd or 4th use is additional EDU’s. The reason the $8,000 was paid was because of the excessive water use in the restaurant area. Joan London stated that an EDU is an EDU and should be able to be transferred throughout the building and not be labeled. A motion was made by Dave Fink and seconded by Stan Dietrich to accept the $3,600 in settlement as 1 generic, commercial EDU. Lynda Albright stated that she was unprepared for this coming before the Authority and asked about the other charges that had been assessed. What happens to that? Joan London stated that the $3,600 covers all. Charles Fitzpatrick explained that those charges and interest would be lost. Lynda Albright went to get the file on this for the total due. The total due for everything was $8,064. This was for 2 EDU’s and back charges + interest. Joan London stated that the $3,600 is to cover everything. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Charles Fitzpatrick clarified that a generic, commercial EDU is how it’s treated. Once paid, the lien will be released and that this is for the Authority only. At this time, Mr. Balthaser and Ms. London left the meeting. Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Feb.-03 Credits Debits Bal.-Mar.-031576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 67,725.84 $ 34.28 $ 67,760.12 1576025848 Water-1995 Debt Ser. Res. Fund $228,511.97 $ 115.66 $228,627.63 1576025857 Water-1995 B, R, & I $348,872.30 $ 77,578.54 $426,450.84 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY March 1, 2003 to March 31, 2003 Water Revenue Account – Balance on March 1, 2003 $170,640.99 Water Sales/Penalties $ 76,770.02 Cert Fees, Constable Fees, Final Fees $ 490.00 Interest $ 227.56 Water Tap-In Fees & Costs $ 4,200.00 Miscellaneous $ 395.00 $ 82,082.58 $ 252,723.57
Less Paid Out $ (31,875.40)
Balance in Treasury – March 31, 2003 $ 220,848.17 ________________________________________________________________________________________________________ Fire Hydrant Account – Balance on March 1, 2003 $ 94,719.06 Fire hydrant fees/penalties $ 2,292.41 Interest $ 87.52 $ 2,379.93 $ 97,098.99 Balance In Treasury – March 31, 2003 $ 97,098.99
Sewer Revenue Account – Balance on March 1, 2003 $ 74,638.34 Sewer Rentals/Penalties $ 56,400.64 WTMA Rentals/Penalties $ 1,779.70 Interest $ 122.53 Sewer Tap-in Fee $ 3,o00.00 $ 61,302.87 $ 135,941.21 Less Paid Out $ ( 48,871.33) Balance in Treasury – March 31, 2003 $ 87,069.88
BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING APRIL 16, 2003
CHECKING ACCOUNT
BALANCE IN CHECKING 3/1/03 $ 948,639.85 INTEREST $ 1,321.34
BALANCE IN CHECKING 3/31/03 $ 949,961.19
LYNDA G. ALBRIGHT, BOROUGH MANAGER
A motion was made by Dave Fink and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER'S REPORT April 16, 2003
SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal for this time of year with the rain/snow melt increasing flows to maximum levels. Treatment is within normal parameters, but plant personnel are using some polymer to assist settling. · MID-ATLANTIC CANNERS
· EDENBURG P.S. COLLECTION SYSTEM REPAIRS8 manholes were repaired using the grout injection method. The several internal repairs were completed. Three manhole lining have been completed, with the fourth scheduled soon. Systems Design Engineering, Inc. inspectors report that visual flows indicate that sump pumps may be a problem as the flow start and stop during the inspection. The Authority should discuss performing inspections of the area homes to eliminate this problem · SPECIFICATIONS-(no change)The solicitor and Systems Design Engineering, Inc. are meeting to bring the draft specifications to completion.
· TILDEN TOWNSHIP ACT 537Systems Design Engineering, Inc. continues to evaluate the wastewater plant’s loading with this year’s Chapter 94 report. Available capacity will be reported in the near future. · PROJECTSSystems Design Engineering, Inc. is preparing bid specifications for sludge disposal Chapter 94 Report/Pretreatment Annual Report – Completed and transmitted
WATER SYSTEM
Greg Unger stated that inspections should be done for sump pumps. Charles Fitzpatrick asked how this would work. Greg Unger stated that a letter would be sent to the property owner requesting permission to do the inspection. Then appointments should be made to do the inspection. Plant personnel would be doing the inspections. Steve Smith asked how cooperative residents are and Greg Unger stated that most are alright. A motion was made by Stan Dietrich and seconded by Dave Fink to have Greg Unger draft a letter and mail to property owners. Also devise a plan for the inspections. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Greg Unger discussed Cabela’s Industrial User permit. It is very incomplete. 40,000 gpd is the expected flow. We need to hear from Tilden and that they should make this part of their 125,000 gpd they already paid for. Lynda Albright stated that a letter was received asking to purchase another 90,000 gpd. Greg Unger will have the capacity study prepared for the next meeting. Greg Unger asked if the 40,000 gpd for Cabela’s is part of the 90,000 requested or if it’s part of the 125,000 gpd Tilden already has. Greg Unger state that the Chapter 94 Report shows no problems and needs to be ratified. A motion was made by Stan Dietrich and seconded by Dave Fink to ratify the Chapter 94 Report and submit it to DEP. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None A motion was made by Dave Fink and seconded by Stan Dietrich to ratify the submission of the Annual Pretreatment Report. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Greg Unger stated that he received a call from a developer. The developer asked if the Authority would be receptive to the installation of a low pressure system. Each house would have a grinder pump and the owner would be responsible for it. This would be for approximately 25-30 lots. 50 homes would be needed to have a pump station installed. The Authority would only be responsible for the force main. Filter Plant Evaluation-Keith Brobst stated that there are outstanding issues from the last inspection. Instrumentation is the biggest issue. The manholes in the rear needs to be sealed. Greg Unger stated that sample points need to be changed. Nothing can be combined, must all be individual. May need to purchase more charts and recorders. Greg Unger and Keith Brobst are looking into a SCADA system. All the information would go into a computer and graphs/reports needed would be produced. It can be customized and would be cost effective. Drawings for the proposed well house project were discussed. The size of each would be 10’ W x 12’ L and cost $8,000-$10,000 each. They would be low maintenance and made out of split rock. Dave Fink recommended that Authority members should view the current pump houses before making a decision. This will be done prior to next month’s meeting. Steve Smith stated that he needed to leave. Steve Smith made the announcement that Richard Jacoby has sent in his resignation from the Authority. Steve Smith asked the board to think about suggestions for a replacement. Rick Boyd suggested Dr. Charles Miller who has previous experience of being on the Authority. Charles Fitzpatrick thought that Dr. Miller may be moving to Florida after his retirement from the school. The gavel was passed over to Dave Fink to take over the meeting in the absence of Steve Smith. Greg Unger stated that the Water End of Year Report is complete and has been submitted. There is $60,000 in reserve which is better than in the past. This is just an estimate. There were more leaks this winter. SOLICITOR’S REPORT Hamburg Center-Representatives from Hamburg Center met with Harrisburg regarding the paying of EDU’s to be a permanent water customer. They offered a cash payment, the return of sewer capacity and the remained to be paid in a number of years. Hamburg Center asked for more compensation for the capacity because it costs more now. Charles Fitzpatrick sent a letter stating that the original agreement was a grant from DEP to the Authority to service Hamburg Center and was not for capacity. No capacity was ever paid for. The Authority decided to stay with its previous decision from February’s meeting. Stan Dietrich asked what year Hamburg Center is in of their 5 year shutdown. Charles Fitzpatrick stated that that is unknown. Stan Dietrich would like to know what year that is and if it was extended. Charles Fitzpatrick will check into this. BOROUGH MANAGER’S REPORT Lynda Albright read the following letter received from Richard Jacoby: To Whom It May Concern: Regretfully, I am resigning from my position on the Sewer and Water Authority, effective immediately, for personal reasons. I have enjoyed my time on the authority and will miss it but I find due to other circumstances, I can not devote the time required to serve. Thank You, R. G. Jacoby Charles Fitzpatrick suggested Donald Bailey as a replacement. Mr. Bailey is a former member of the Authority. Stan Dietrich suggested sending a letter the Richard Jacoby thanking him for his time served. Lynda Albright will do that through the Borough and one will also be done from the Authority. Lynda Albright stated that she received a request from a resident stating that the fire hydrants be painted. The person feels they need to be sandblasted. Greg Unger doesn’t like the idea of sandblasting and felt wire brushing would be sufficient. The Authority will supply the materials to paint and no sandblasting will be done. Lynda Albright stated that she received a letter from Gannett/Fleming regarding the I-78 project and the moving of the water line. The Authority will be reimbursed either 90-10 or 95-5. Dave Stewart owns property on the mountain in between 2 properties owned by either the Borough or Authority and would like to swap so that his 2 lots would be contiguous. This is located west of the reservoir. Dave Fink asked if it goes above Upper Furnace Road. Lynda Albright stated that she was not sure. Both lots are approximately 11 acres. Dave Fink stated that he has no problems with it as long as Dave Stewart pays for everything to be done. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report March 2003 Wastewater The mains and manholes in Edenburg have been grouted and sealed. We have had high flow since the grouting was done and the pumping station flooded, however the manhole sealing was not completed at that time. Powerco was in to work on the backhoe brakes. The wheel cylinders were replaced and everything seemed fine. A week later the master cylinders failed. They have since been replaced and, so far so good. The new influent and effluent meters have been installed and everything is going smoothly. Tom Leary has gone out of business and I have contact LRM to service our meters and chart recorders and well as finish installation of the ORP equipment for dechlorination. USEPA has asked to use some space inside the fence at the Wastewater plant for staging and storage while they clean up the leads contamination on the south end of town. They will peel back the top soil, and build a solid base to work from and will restore the site to it’s original condition when they are done. In order to accommodate the use of our emergency pump with out washing their site away they have purchased, for us, three fifty foot sections of hose so our discharge will beyond the site. We have had another bout with filamentous bacteria. They are now under control but the sludge is settling poorly. We are using polymer as a settling aid as needed and have been meeting permit parameters. Water The Public Notice Regulation document has been completed. I have reviewed it with Jennifer and will ask the Authority to adopt it at the next meeting. It will then become part of the ERP. I also met with Jennifer on the vulnerability assessment and will report to the Authority at the next meeting. Tony and I met with representatives of Applied Analytics on several options for recording turbidities to meet PaDEP requirements. When Greg Unger returns to work I will discuss the options with him and hope to have something ordered by the next Authority meeting. Greg Unger and I also discussed the possibility of installing a SCADA (system control and data acquisition) system at the Water Plant. Regulations now in effect and in the pipeline may make this advantageous. I spent considerable time working on the Annual Water Supply Report for both 2001 and 2002. PaDEP changed the rules on how we may report on wells 2, 3, & 4 and also require a map of our water sources and supply area. I met with Susan Werner of PaDEP on how to report wells 2, 3 & 4 and have also prepared a map showing sources and service area. PaDEP conducted the twice delayed Filter Plant Performance Evaluation. Tony worked with PaDEP extensively on turbidity sampling, measurement and reporting. We will be getting a report from them on their findings. As it stands, while the overall evaluation should be pretty good, turbidity sampling will be an issue and I don’t believe out sampling location will be allowed because it is post soda ash addition. Keith L. Brobst Water& Wastewater Superintendent Keith Brobst stated that the Public Notice Regulation is complete. It needs to be adopted and added to the Emergency Plan. Roger Kuhns asked what this is. Keith Brobst stated that every violation needs to be told to the public and this shows how this must be done. A motion was made by Roger Kuhns and seconded by Stan Dietrich to adopt the Public Notice Regulation as presented. ROLL CALL: Ayes- Fink, Dietrich, Kuhns Nayes- NoneThe vulnerability study will be discussed when Jennifer Werner is present. Former Wright’s Property-Keith Brobst stated that he has been in contact with the current owner by email. Keith Brobst is waiting to hear back from the plumber and that was in late February. Lynda Albright is working on a letter to the owner. A valve should be moved into the alley. It is currently inside the building. If it freezes, it has to be shutoff at the intersection of Peach & Pine. Greg Unger feels that it is there and is just covered. 87 Ranger truck-Keith Brobst stated that the truck is on it’s last legs and it ready to die. Keith Brobst obtained a cost for a new Ranger of $16,400 (state contract). Maidencreek Township just purchased a new Chevy truck with a Rhino liner for $18, 300. Roger Kuhns suggested putting it out to bid. It was stated that you are better off with a state contract. A motion was made by Roger Kuhns and seconded by Stan Dietrich to go with the state contract and purchase the new Ranger truck and the funds to come out of the sewer B, R, & I account. ROLL CALL: Ayes - Fink, Dietrich, Kuhns Nayes- NoneThe funds available for the vulnerability study have been allocated but Pennsylvania has not decided how to distribute the funds. The Chapter 339 money has not been approved yet ($54,000). BILLS & REQUISITIONS Stan Dietrich asked what the degreaser is for from CCP Industries. Keith Brobst stated that it is used to clean the pump stations. Stan Dietrich asked what Zetag is. Keith Brobst stated that it is polymer for the belt press. Stan Dietrich asked if last month’s bills needed to be approved. Stan Dietrich had a question on this list in regards to the Grainger bill for workbenches. Keith Brobst stated that it was a workbench and a vice for the water plant and a $448 torpedo space heater for the STP. Requisition # 270 Water B, R, & I $ 3,250.18 L/B Water Service 32-5/8" meters & misc. items Requisition # 148 Sewer B, R, & I $1,035.00 Video Pipe Services Edenburg Collection System Requisition # 149 Sewer B, R, & I $ 4,995.00 Manhole Restoration Corp. Edenburg Collection System Requisition # 150 Sewer B, R, & I $ 3,395.00 Applied Analytics 2 new sewer meters A motion was made by Stan and seconded by Roger Kuhns to approve payment of the March and April bills as presented. ROLL CALL: Ayes- Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID APRIL 16, 2003 Barley, Snyder w-410.55-s-339.45 $ 750.00 Berks-Mont Newspapers, Inc. w-flush hydrants ad 77.30 Borough of Hamburg w-83.41-s-144.14 227.55 Brown Engineering Company sewer-supplies 97.67 CCP Industries sewer-lift station degreaser 1,738.01 Coyne Chemical sewer-Zetag 2,623.60 Earthlink Inc. sewer-monthly internet service 23.95 Edenburg Welding sewer-repairs 80.00 Ehrlich Co., Inc. sewer-monthly pest service 30.00 Ehrlich Co., Inc. sewer-quarterly pest service 84.00 Environmental Resource Association sewer-analytical standards 280.00 Fromm Electric Supply sewer-light bulbs 27.36 Grainger s-submersible pump 236.70 Henn’s Garage s-vehicle expense 468.53 Kershner, Mike w-heater in backwash building 608.47 Koletar, Stephen H. w-constable fees 25.00 Kuzan’s True Value w-133.58-s-2.74 136.32 Met-Ed w-2278.19-s-748.91 3,027.10 Mountain View Supply sewer-supplies 15.54 PA One Call System water-7.80-sewer-7.80 15.60 PPL Utilities sewer-utilities 2,132.93 Penn Fuel Propane w-propane 317.88 Penn Pride, Inc. water-39.94-sewer-70.89 110.83 Powerco, Inc. sewer-repairs to backhoe 823.69 Quill Corporation w-133.66-s-133.67 267.33 Reider Associates water-lab services 1,102.00 Reider Associates sewer-lab services 636.00Randall Rentschler s-supplies 3.58 Schlouch Inc. w-4th 7 Pine water leak 4,089.00 Smith & Loveless s-parts for drum shaft 7,048.86 Systems Design Engineering w-2294.65-s-1599.14 3,893.79 Univar USA inc. s-liquid chlorine 765.00 Verizon w-74.28-s-227.48 301.76 Waste Management of Pottstown sewer-monthly disposal charge 2,255.45Western Auto sewer-supplies 8.99 White Rose Roofing Inc. sewer-service call 402.00 Zee Medical Service Company sewer-restock medical cabinet 23.55
Total $ 34,755.34
Bills To Be Paid total water $ 11, 707.71 total sewer $ 23,047.63 Bills Paid During The Month total water $ 17,771.38 total sewer $ 32,465.28
Grand Total For Approval total water $ 29,479.09 total sewer $ 55,512.91 $ 84,992.00 PREPAID INVOICE LIST Borough of Hamburg water-197.29-s-197.30 $ 394.59 Clare, David A. w-meter reading 157.95 Clare, Denise L. s-meter reading 48.75 Miller, Ann M. w-meter reading 229.45 Hamburg Municipal Authority s-utility bills 118.75 Met-Ed s-utility bills 6,591.54 Borough of Hamburg w-16241.91-s-24348.16 40,590.07 Postmaster of Hamburg water-113.45-sewer-113.45 234.21 WEF Membership Renewals s-WEF membership 216.00 Borough of Hamburg w-831.33-s-831.33 1,662.66 TOTAL $ 50,236.66
NEW BUSINESS None OLD BUSINESS None Rick Boyd asked if Leon Balthaser was at the meeting. If so, what happened? Charles Fitzpatrick stated that the entire claim was compromised for $3,600.00. Nothing the Authority did has an impact on the Borough. Rick Boyd has questions on Tilden Township. Marilyn Nelson told Rick Boyd that Ron Terpak sent a letter 3 months ago with no response. Greg Unger went over the letters received. He will have a presentation on capacity at next month’s meeting. There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:43 p.m.
Attest: Denise L. Clare, Recording Secretary
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