|
|
|
|
MINUTES FROM THE APRIL 17, 2002 HAMBURG MUNICIPAL AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns Members Absent – Richard G. Jacoby, Sr. Also Present – Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Lynda G. Albright-Borough Manager, Keith L. Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Dave Fink to approve the March minutes as written with the notation that David Fink was not at the meeting and should not have been included on any motions. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Feb.-02 Credits Debits Bal.-Mar.-021576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 64,971.95 $ 64.52 $ 65,036.47 1576025848 Water-1995 Debt Ser. Res. Fund $228,437.81 $ 227.03 $228,664.84 1576025857 Water-1995 B, R, & I $325,224.96 $ 68,328.33 $2,000.00 $391,553.29 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY Water Revenue Account – Balance on March 1, 2002 $144,101.92 Water Sales/Penalties $ 46,151.64 Water Tap-In Fees $ 2,100.00 EDU FEE $ 300.00 Cert Fees $ 90.00 Interest $ 256.20 Miscellaneous $ 245.00 $ 49,142.84 $ 193,244.76
Less Paid Out $ (29,595.71)
Balance in Treasury – March 31, 2002 $ 163,649.05 _____________________________________________________________________________________________ Fire Hydrant Account – Balance on March 1, 2002 $ 68,957.93 Fire hydrant fees/penalties $ 2,032.96
Interest $ 94.24 $ 2,127.20 $ 71,085.13 Balance In Treasury – March 31, 2002 $ 71,085.13
Sewer Revenue Account – Balance on March 1, 2002 $ 246,493.20 Sewer Rentals/Penalties $ 45,367.64 WTMA Rentals/Penalties $ 412.68 Tap-in Fee $ 1,500.00 EDU Fees $ 300.00 Interest $ 390.46 $ 47,970.78 $ 294,463.98 Less Paid Out $ (41,597.12) Balance in Treasury – March 31, 2002 $ 252,866.86
BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING MARCH 20, 2002
CHECKING ACCOUNT BALANCE IN CHECKING 2/1/02 $ 680,873.83 TRANSFER FROM THE OFFICE OF: SEWER OPERATING FUND $ 148,000.00 INTEREST $ 1,123.51 TOTAL RECEIPTS FOR MONTH OF FEBRUARY $ 829,997.34
BALANCE IN CHECKING 2/28/02 $ 829,997.34
SEWER BR & I ACCOUNT AUTHORITY MEETING APRIL 17, 2002
CHECKING ACCOUNT BALANCE IN CHECKING 3/1/02 $ 829,997.34 INTEREST $ 1,431.01 TOTAL RECEIPTS FOR MONTH OF FEBRUARY $ 831,428.35
BALANCE IN CHECKING 3/31/02 $ 831,428.35 A motion was made by Dave Fink and seconded by Stan Dietrich to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY April 17, 2002
SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The equipment for the dechlorination system has been ordered. The Chapter 94 – Wasteload Management Report was forwarded to DEP. · MID-ATLANTIC CANNERS
· EDENBURG P.S.Systems Design Engineering, Inc. has prepared bid documents to televise and test the old system in Edenburg Manor. Bids will be received at the May meeting. WATER SYSTEM
Greg Unger, Stan Dietrich, Keith Brobst, and Lynda Albright met with MACA who stated that they would like to renegotiate the contract for 5 years. MACA realizes that there will be an increase. Bids for televising of the terracotta systems in Edenburg will be opened at the May meeting. Dave Fink stated that it’s PVC and not terracotta and that manholes are leaking and not the system. Greg Unger will reevaluate. The annual sewer report was handed out for review. Projected income from MACA only about $117,000 which is down from $176,000. This report is being worked on for water but is not complete. At this point, we are at 45% (160 gpm) unaccounted water loss. This number should be 15% or less. Greg Unger feels it’s industry and a check should be done to see who is using what and if everything is accurate. Larger meters should be checked and replaced if necessary. Greg Unger recommended updating the computer at the water plant. A motion was made by Stan Dietrich and seconded by Dave Fink to purchase a computer for the water plant and recommend getting a Gateway and maybe a laptop with a $1,500 maximum being spent. Roger Kuhns asked about software for the computer. Greg Unger stated that it would be Windows. Charles Fitzpatrick stated that Comcast may give free internet service. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Hamburg Center-Greg Unger spoke to Bruce Paskar and Mr. Squibb. They are not overly upset over the $100,000 they would owe. Greg Unger has not heard back from them. Personnel from Hamburg Center are looking for the tank inspection and painting records. A call was received on April 11 stating that the filter evaluation test was scheduled for April 16. Prior to the inspection the effluent clarifier was checked and was found to have media in the bottom. We have been on well since April 10 and will continue to be for the next week or 2. They came out anyway to look at the media problem and are willing to help out if necessary. Greg Unger stated that the pump station specs will be available at the next meeting. SOLICITOR’S REPORT None BOROUGH MANAGER’S REPORT Lynda Albright stated that she received a letter from a woman in Schuylkill County asking if the Authority would be interested in purchasing the mountain land that she owns. It’s worth approximately $2,000 per acre and is a 9.6 acre tract. We also received a call from a Mr. Lawrence who also has property he is interested in selling. These 2 tracts are near the Hiram Hershey land. The Authority is not interested and Rick Boyd stated that the Borough isn’t either. The properties are land locked. A representative from the Lion’s and Leo’s clubs have requested permission to hold their annual car wash. Greg Unger will check to see if it’s legal to have car washes during the current drought emergency. Pool registration- Residents are asking to top off their pools and install new pools. The members were polled a few weeks ago and letters were then sent to pool owners informing them that they must register their pool with the Authority to be able to fill/top off their pools and allow the fire company access to the water if necessary. This needs official approval. A motion was made by Dave Fink and seconded by Stan Dietrich to allow people to top off/fill their pools as long as they are registered. Roger Kuhns asked if the Authority, because of the fire company, would have to refill someone’s pool does the Authority have to refill it? Stan Dietrich asked if a pool is emptied do the residents have to pay to refill. No the resident would not. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report March 2002 Wastewater Flows are still low for this time of year. While the filimentous bacteria are still present the are under control and treatment is good. We are continuing to look for better results from the belt filter press. We have worked with several vendors to find a polymer that will give better results. There are two that look promising. First quarter pretreatment testing has been completed. Work is progressing on the dechlorination system. It should be ordered next week. Water We are back on surface water for the foreseeable future. The dam is full and flows into it are good. Recent rains are helping, but it was full before they arrived. Start up of the plant revealed some problems associated with the pneumatic system being idle. The dryer and condensate traps have not been working properly and water is getting into the valves and switches causing malfunctions. A piping change and new condensate trap have been recommended by a representative of Pro Compressor and the changes are in the works. We had a diver go into the clearwell to inspect the liner. Several areas were found to be suspect and some repairs will have to be made. This is in the hands of the engineers. I have spent considerable time working with the contractor for the Wyndcliffe II development laying out the piping diagram and locating service connections. The new main has been installed on Chestnut street and tie-ins have been made. Systems Design has provided the Municipal Authority with a Drought Contingency Plan in accordance with DEP regulations. It has been submitted to the DEP for approval. The Authority has approved an Emergency Response Plan. This is also required by the DEP. The meter replacement program for the season has wound down and there have been 68 meters replaced. Keith L. Brobst--Water& Wastewater Superintendent Keith Brobst stated the hydrants have been flushed and the system is very clean. Rick Boyd stated that the leak at the pool has been located and repaired. Therefore the pool water consumption should go down significantly. Dave Fink asked if a 4 wheeler had been taken up the mountain. A fire ring was found by Dave Fink at the weir. BILLS & REQUISITIONS Greg Unger stated that he had no requisitions this month. Stan Dietrich asked what the DEP bill was for. It was for 3 registered storage tanks. 2 at the chemical feed building and 1 at the sewer plant. Dave Fink asked if the GPU bills shown were for March. Lynda Albright stated that they were except for the one for the reservoir. A motion was made by Dave Fink and seconded by Roger Kuhns to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T w-32.29-s-17.73 $ 50.02 Barley, Snyder, Senft & Cohen w-220.63-s-14.37 235.00 Berks Envirotech s-SEO conference & report 19.56 Berks-Mont Newspapers, Inc. w-fire hydrant notice 85.32 Borough of Hamburg water-8.50-sewer-78.35 86.85 Clark, Franklin D. water-constable fees 100.00 E.P.W.P.C.O.A. Inc. sewer-seminar 20.00 Earthlink Inc. sewer-monthly internet service 21.95 Ehrlich Co., Inc. sewer-pest service 112.00 Fair Engines sewer-install pressure pump 120.25 First Union National Bank water-semi-annual rental 61,489.38 Floran Technologies water-5 gallon filter fit 297.68 GPU Energy w-938.83-s-5853.15 6,791.98
Penn Pride water-41.05-sewer-35.43 76.48 Pro Compressor water-supplies 347.20 Process Masters sewer-450 lbs. polymer 688.50 Reider Associates water-lab services 797.00 Reider Associates sewer-lab services 780.00 Randall Rentschler water-supplies 10.15 Systems Design Engineering, Inc. w-5606.66-s-4814.36 10,421.02 Verizon sewer 1,964.18 Waste Management of Pottstown sewer-monthly service 1,063.42 Western Auto water-121.46-sewer-3.99 125.48 Windsor Press water-fire hydrant notice 77.52 Yeager Supply, Inc. water-supplies 427.73 Yoder’s Heating Service, Inc. sewer-clean furnace at pump sta. 448.75
Total $ 88,473.11
Bills To Be Paid total water $ 71,192.95 total sewer $ 17,280.16 Bills Paid During The Month total water $ 17,632.56 total sewer $ 26,575.32 Grand Total For Approval total water $ 88,825.51 total sewer $ 43,855.48 $132,68.399 PREPAID INVOICE LIST GPU Energy water-1628.85-sewer-425.26 $ 2,054.11 Waste Management sewer 2,853.90 HMA sewer-utility bills 715.66 Suburban Propane water-propane 1,249.91 Clare, David A. w-meter reading 151.45 Clare, Denise L. s-meter reading 48.75 Boltz, Gordon E. w-meter reading 223.60 Borough of Hamburg water-14275.16-s-22428.16 36,703.32 Postmaster of Hamburg water-103.59-sewer-103.59 207.18
TOTAL $ 44,207.88 NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Stan Dietrich to adjourn the meeting at 8:20 p.m. Attest: Denise L. Clare, Recording Secretary |
