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MINUTES FROM THE DECEMBER 12, 2005 MEETING OF BOROUGH COUNCIL The twenty-third regular meeting of the Hamburg Borough Council for 2005 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Adam Dries, Tina Yoder, Tammy Wilkinson, Martha Bertolet, Charles Figard, Dale Schlenker, Jeanette Heckman Members Absent – None Also Present – Borough Manager Lynda Albright, Kim Y. Berger, Recording Secretary, Solicitor Shollenberger, Mayor Del Rosario Visitors- Chief Michael Painter and Roger Stetzler ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None COURTESY TO AUDIENCE Nothing A motion was made by Jeanette Heckman and seconded by Tina Yoder to approve the minutes of the November 28, 2005 meeting. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None A motion was made by Dale Schlenker and seconded by Tammy Wilkinson to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Building/Zoning/Codes Report, Treasurer’s Report, Police Report and Property Committee Report. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None BOROUGH MANAGERS REPORT The Borough Manager’s activities for the month of NOVEMBER, 2005 included the following: Held staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place. Reviewed budget requests for 2006. Addressed complaints and other correspondence as needed. Again, spent time working on the 2006 General, Water and Sewer Budgets. The first draft of the budget was presented to the Finance Committee at their meeting, The preliminary budget has been presented to full council and tentatively approved. Final adoption will take place at the year-end meeting. Water and Sewer Budgets have been presented to the Authority and final approval of their budget will take place at their regular meeting in December. Based on bids received for trash and recycling, there will be a rate increase January 1, 2006. Because of the amount of the increase, we will be changing the billing to semi-annual, instead of annual. There are no water and sewer rates increases expected for 2006. Met various times during the month with John Leonforte, Code Enforcement Officer, for updates on projects he is working on, primarily North Crescent Avenue and Hamburg Square, as well as the new Rite-Aid, Arby’s and other code enforcement issues throughout the borough. Met with representatives from Fulton Bank regarding a possible donation of property to the Borough. Tammy Wilkinson, Council V-President and I met with representatives from PennVEST regarding possible funding for a major storm sewer project. Kim Berger, Office Manager and I attended a meeting in Allentown regarding Medicare D and the new GASB 45 and the DROP program. Chief Painter and Cpl. Leymeister also attended this meeting. Tammy Wilkinson, Council V-President, Chief Michael Painter and I met with Commissioner Judith Schwank and Craig Breneisen of Berks Communications regarding the problems the police are having communicating with county dispatch. Several ideas and suggestions were made and discussed as a means to remedy the situation. The County will be working with the Borough to help alleviate this problem. Work still being done on the police contract for next year; meetings being held and contract still being prepared for presentation to council. In addition to the two regular council meetings, attended the regular and special meetings of Hamburg Municipal Authority, Planning Commission, Property committee, Safety Committee, Finance, and Personnel Committee meetings. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of November, 2005.
PUBLIC WORKS SUPERINTENDENT’S REPORT The crew dug holes for the new signs for the greenway at the park. Due to an accident, the stop sign at Primrose and Belmont had to be repaired. A lot of time was spent collecting the leaves at the park. After the soccer season ended, the bathrooms at the park were winterized. More park benches had to be repaired. Peach Alley was hot patched. The curbing along the State Street bridge was painted. Sealing of the street cracks and along the curbs were completed. The crew repaired the lights at the monument. Serviced the equipment and the police cars. Installed the salt spreaders on the dump trucks. Assisted the building inspector discussing the curb on North Crescent Avenue. On Thanksgiving Day, crew was out salting the roads due to a dusting of snow and a few slippery situations.
Water/Wastewater Superintendent’s Report November 2005 Water Water for the month came from the wells. The dam is filling nicely and we expect to go on surface water shortly. We have located a shut off valve for the fire tank at the Exide building. We traced the line back from the tank and found a valve buried under a foot of cover. The valve has been closed. While fighting a fire on North 2nd Street the Fire Company spun the plug off the shaft on a fire hydrant. Tony Lascala and Dave Mazaika did a great job in trouble shooting and repairing the hydrant in place. In the course of turning off water on Pheasant Court we found a valve controlling 2 open ended pipes. Water came up through the ground on Pheasant and Hilltop Courts. We will discuss with the Municipal Authority whether something should be done with these outlets.Wastewater The rings on the motor for #3 raw sewage pump are in need of repair and it has been sent to Reading Electric. Even without the #3 pump we came through the heavy rains this month without a bypass. Sikora Bros. Paving has completed the repairs to the collection system. This should help on the I & I issues significantly. We have had a building constructed to temporarily house the sludge thickener. It was constructed by Green Acres Lawn furniture and will do the job till the plant upgrade is completed. The contracts for the plant expansion have gone to bid. We expect to receive and award bids by the end of the year Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT NOVEMBER 2005 Throughout the month assisted employees, volunteer fire-fighters, etc. with workman’s compensation claims. Worked on information requested the by the actuary and forwarded same. Received a lot of complaints regarding the leaf collection. I was in contact with the recycling company numerous times, working out the problem areas. A lot of filing has been taken care of as well as clearing out old files, moving them to the 2nd floor and making room for the 2005 paperwork to be moved to the storage area. The municipal access channel was down for a few days and I worked on making the repairs. After consultation with the cable company and moving various wires, etc. the channel has been restored to working order. Assisted the police department on various issues, including obtaining the new police car. Along with the Borough Manager, Chief Painter and Cpl. Leymeister, attended a seminar on GASB 45 and the DROP program. Met with representatives from Eastern Air Balance and ProAC regarding some issues in the municipal center. Met with a representative from Windsor Press to develop a new EMST form. A lot of correspondence was sent out this month, various issues and complaints were handled. Time was spent working on upcoming items for the new year as well as preparing for the year end changes. Different ordinances were developed or amended. Various reports were compiled. Attended two council meetings, one special council meeting and staff meetings as necessary. Minutes were prepared for all the meetings.
Building, Zoning and Codes Report Six construction permits and nine zoning permits were issued in November . Major projects ongoing or proposed are as follows: Hamburg Commons site work and building construction continues. Rite Aide construction is progressing. Arby’s construction is progressing. Site improvements are progressing. Curb work on N 4th St and N Crescent Ave is behind schedule but progressing. Completion is expected by Dec 10th. The contractor has been notified, he is subject to the penalty clause, as work was to be done by November 1, 2005. The Planning Commission has recommended a change in the official zoning map to correct zoning designation of the fire company property from MDR 2 to VC. Demolition and construction at the Peebles Dept store has started. Inspections and reviews continue American hotel regarding the second phase of construction. The restaurant area on 4th St is expected to be open by the end of December. Wetland study of the Dump site at Belmont Ave. is complete ( We have not received plans yet.) Penn Dot 78 construction project is progressing Inspections were completed for residential and light commercial, previously permitted, work in the borough. Property Maintenance complaints of rubbish, and Occupancy inspections continue to be addressed. John Speicher’s office is working on ordinance re: zoning amendments for special exceptions when sign proposals exceed certain zoning requirements. John Leonforte Code Administrator
HAMBURG BOROUGH POLICE DEPARTMENT NOVEMBER 2005 ACTIVITY REPORT
PROPERTY COMMITTEE NOVEMBER 29, 2005 MUNICIPAL CENTER – 4 PM ATTENDING: Jeanette Heckman, Martha Bertolet, Lynda Albright, Chuck Figard and Dale Schlenker VISITORS: Elaine Swavely and Roy Heffner Dale R. Schlenker
OLD BUSINESS On the recommendation of the Finance Committee, a motion was made by Charles Figard and seconded by Tina Yoder to approve the ordinance amending the trash/recycling collection to semi-annual, rather than annual .ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None NEW BUSINESS On the recommendation of the Borough Manager, a motion was made by Charles Figard and seconded by Tina Yoder approving the resolution between the Borough and OTF for the « continuance of a main street program under the new community program guidelines and to authorize the Borough Manager to execute the application. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None On the recommendation of the property committee, a motion was made by Jeanette Heckman and seconded by Dale Schlenker approving the installation of one path light at the park at, and the relocation of another one, both at the big ball field .ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None A motion was made by Jeanette Heckman and seconded by Tina Yoder to approve payment of invoices totaling $ 137,387.94ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. Schlenker NAYES – NoneT. Wilkinson abstained from Met-Ed (family member works for them) and Reading Eagle due to direct income.
LIST OF BILLS AT&T 27.21 AT&T 340.56 Lynda G. Albright 300.00 American Rock Salt Co. 1,026.55 County of Berks 1,867.26 Berks-Mont Newspapers, Inc. 154.31 Blue Marsh Surveyors 2,118.50 Keith L. Brobst 286.95 Kim Cherry 135.00 Laura Cintron, Court Reporter 205.00 Denise Clare 200.00 Commonwealth of PA 495.00 Dietrich’s Men’s Wear 19.50 EJB Paving & Materials 870.47 Edenburg Welding Co. 261.80 Lynn Ernst 200.00 Fort Dearborn Life Insurance 233.06 Grainger 169.65 Robert Grugan 200.00 Hamburg Municipal Authority 137.50 Hamburg Auto Parts 13.06 Hartman Janitorial 850.00 Terry L Heckman 200.00 Henn’s Garage 23.00 Hess Embroidery & Uniforms 426.00 Kantner’s Tire Service 60.00 Kermit K Kistler Inc. 34.00 Anthony Lascala 200.00 Anthony Lascala 100.00 Dave Mazaika 130.00 Met-Ed 5,331.99 Miller Municipal Division 123.60 Mountain View Supply 9.37 Nextel Communications 934.33 PA Local Govt. Sec. Assn. 85.00 PA State Assn. Boroughs 100.00 PPL Gas Utilities 1,256.27 Pitney Bowes 188.70 Patriot Collision Center 669.42 Penn Pride, Inc. 1,466.60 Radio Maintenance Inc. 713.89 Reading Eagle Co. 48.16 Reppert’s Auto Service 325.18 Sam’s Club 206.06 E.S. Savage Inc. 2,904.03 Society Cleaners 26.75 Russell Stichter 129.00 Thren’s Auto Parts 169.09 Thyssen Krupp Elevator 165.18 Triangle Communications 170.50 U.S. Municipal Supply Inc. 161.08 UniFirst 246.24 Verizon 397.32 Hamburg, Pa December 12, 2005 7:30 p.m. Zee Medical Service Co. 24.30 TOTAL 27,136.44 BILLS PAID PREVIOUSLY 110,251.50 TOTAL FOR APPROVAL 137,387.94 LIST OF BILLS FOR APPROVAL
R. & R Auto Sales 19,591.50 Binner, Pauline A 30.00 Noecker, Anita L. 82.00 Small, Kattya K 52.00 Borough/payroll 82,860.59 Employer SS Sharel 4,451.78 Hamburg Public Library 2,374.93 Kramer, Lucy M 52.00 Smith, Orion 52.00 Teen Challenge 634.40 Berks CO. Treasurer 13.00 Homewood, Lauren A 30.00 Petty cash 27.30 SOLICITOR’S REPORT Solicitor Shollenberger thanked Councilman Figard and Richard Pickel for their help on the trail project and the erecting of the signs for the trail. Their help was greatly appreciated. An executive session was called at 7:40 p.m. to discuss a police personnel issue. Meeting reconvened at 8:45 p.m. A motion was made by Tina Yoder and seconded by Tammy Wilkinson to move forward with the civil service testing for the corporals. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, T. Yoder C. Figard, D. SchlenkerNAYES – None INFORMATION ITEMS December 19, 2005 – 7:00 p.m. – Planning CommissionDecember 20, 2005 – 3:00 p.m. – Special Council meeting to discuss police personnel issue December 20, 2005 – 3:30 p.m. – Safety Committee December 21, 2005 – 7:00 p.m. – Hamburg Municipal Authority Meeting December 27, 2005 – 4 p.m. – Property Committee Report December 28, 2005 – 7:00 p.m. – Water/Sewer & Public Relations Committee December 28, 2005 – 7:30 p.m. – Year End Borough Council meeting There being no further business, the meeting adjourned at 8:52 p.m. on the motion of Chuck Figard and seconded by Tammy Wilkinson. Attest:
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