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MINUTES FROM THE FEBRUARY 20, 2002 MEETING OF THE HAMBURG MUNICIPAL AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. Members Present – Stephen A. Smith, David A. Fink, Stanley E. Dietrich Members Absent – Richard G. Jacoby, Sr. Also Present –Jennifer Werner-SDE, Gregory T. Unger-SDE, Charles F.
Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Keith L. Brobst-Superintendent, A motion was made by Stan Dietrich and seconded by Dave Fink to approve the January minutes as written. ROLL CALL: Ayes- Smith, Fink, Dietrich VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Dec. 01 Credits Debits Bal.-Jan. 02 1576025802 Water-1995 Settlement Fund $ 3,200.00 $ .74 $ 3,200.74 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $2280945.47 $ 588.79 $2217108.01 $ 64,426.25 1576025848 Water-1995 Debt Ser. Res. Fund $227,891.25 $ 311.10 $228,202.35 1576025857 Water-1995 B, R, & I $330,170.08 $ 457.53 $330,627.61 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY Water Revenue Account – Balance on January 1, 2002 $252,392.59 Water Sales/Penalties $ 37,412.30 Cert Fees $ 260.00 Interest $ 328.63 Tap-in Fee $ 4,200.00 Miscellaneous $ 350.00 $ 42,550.93 $ 294,943.52 Move to Fire Hydrant Account $ (64,371.82) Less Paid Out $ (27,721.23)
Balance in Treasury – January 31, 2002 $ 202,850.47 _____________________________________________________________________________________________ Sewer Revenue Account – Balance on January 1, 2002 $ 337,405.98 Sewer Rentals/Penalties $ 42,258.99 WTMA Rentals/Penalties $ 16,504.40 Tap-in Fee $ 3,000.00 Interest $ 456.07 BRI Reimbursement $ 9,100.00 $ 71,319.46 $ 408,725.44 Less Paid Out $ (36,616.44) Balance in Treasury – January 31, 2002 $ 372,109.00
BOROUGH TREASURER SEWER BR & I ACCOUNT
CHECKING ACCOUNT BALANCE IN CHECKING 1/1/02 $ 688,739.02 INTEREST $ 1,234.81 TOTAL RECEIPTS FOR MONTH OF JANUARY $ 689,973.83 LESS PAID OUT TO HMA OPERATING A/D – ROOF REIMB. $ 9,100.00
BALANCE IN CHECKING 1/31/02 $ 680,873.83 Stan Dietrich asked if $64,426 is money left over after the refinance was done. Should it be transferred to the water B,R, & I account? A motion was made by Dave Fink and seconded by Stan Dietrich to move the balance from the water debt service to the water B, R, & I account. ROLL CALL: Ayes- Smith, Fink, Dietrich There was a discussion on what else should be transferred. Tap-in fees should be. Greg Unger asked what payments were coming up for water and sewer. A motion was made by Stan Dietrich and seconded by Dave Fink to direct Lynda Albright to transfer $68,00 from the treasurer’s account to the water B,R, & I account. ROLL CALL: Ayes- Smith, Fink, Dietrich A motion was made by Stan Dietrich and seconded by Dave Fink to transfer $148,000 out of the treasurer’s account to the sewer B, R, & I account. ROLL CALL: Ayes- Smith, Fink, Dietrich A motion was made by Stan Dietrich and seconded by approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich Nayes- None Lynda Albright stated that $4.04 was left in the settlement fund at First Union which we received a check for. It was deposited into the water operating account. HAMBURG MUNICIPAL AUTHORITY February 20, 2002 SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The staff is fighting the typical problems of winter and is handling it well. · MID-ATLANTIC CANNERS
Monthly iron tests are still in the high range. Working with MACA on this issue.
WATER SYSTEM
A drought emergency was declared on February 12, 2002 by the governor. The state is banning all non-essential use. A drought contingency plan will have to be put in place 30 days after the letter is received from DEP. Stan Dietrich asked how much it will cost to do this. Jennifer Werner stated that it would take approximately 1-1 ½ weeks to complete. A motion was made by Dave Fink and seconded by Stan Dietrich that subject to receipt of the letter and that a plan is not found, that SDE do a drought contingency plan for Hamburg. ROLL CALL: Ayes- Smith, Fink, Dietrich Greg Unger stated that there is a 100,000 gpd unaccounted for water loss. It may be that the clearwell is leaking. Well 5 was turned off for 24 hours and the leak increased to 119,000 gpd loss. SDE is recommending getting a diver into the clearwell and check for a tear in the liner. Greg Unger recommended getting the fire company in quick to check then if they find nothing then get in a professional diver. When and if a leak is found it will be fixed. Rainfall was about ½ of what it was in 2000 for 2001. Greg Unger recommended getting a dechlorination system (about $20,000) because of the extra chlorine that is having to be added and because of that we may not be able to meet June’s parameters. A motion was made by Dave Fink and seconded by Stan Dietrich to allow SDE to proceed with the dechlorination system as long as safety is watched. ROLL CALL: Ayes- Smith, Fink, Dietrich Hamburg Center-the land evaluation was received by Charles Fitzpatrick. The tank evaluation will be received in the next 2 weeks. SOLICITOR’S REPORT Charles Fitzpatrick reported the appraisal for the land came in at $39,000. The tract is 1 ½ acres. The appraisal cost $300. Letsche-There has been no satisfaction from their attorney, Daryl Moyer, regarding this getting done. Charles Fitzpatrick stated that bills should be sent as an incentive to tie into the system. Should the well be metered and bill for water/sewer based on usage? The Letsche’s must connect and large penalty should be incurred they do not comply. They will be required to pay the $2,100 water tap-in fee. Dave Fink suggested adding a $100 per quarter fee until they tie in. Steve Smith thought it should be more like $300 per quarter. A motion was made by Dave Fink and seconded by Stan Dietrich to charge $300 quarterly to the Letsche’s until they connect to the water system. ROLL CALL: Ayes- Smith, Fink, Dietrich BOROUGH MANAGER’S REPORT Lynda Albright stated that currently certification fees for the Authority are $10 which includes doing finals when the properties are sold. This is regardless of how many times a final is done when we are not informed of settlement date changes/postponements. Lynda Albright suggested raising the certification fee to $15 and charging an additional $25 for each final that is done. A motion was made by Stan Dietrich and seconded by Dave Fink to charge $25 for each final and to increase the certification fee to $15 for each certification and update. ROLL CALL: Ayes- Smith, Fink, Dietrich
A recommendation has been received regarding a new member to the Authority. Borough Council will be appointing Roger Kuhns from Windsor Township to the board to finish out Jeffery Rodenroth’s term. Lynda Albright stated that we have some outstanding constable fees that customers owe that go back to 1999. What should be done to get these amounts paid? Charles Fitzpatrick stated that it would be too expensive to pursue and suggested filing a lien on the properties after a while. SUPERINTENDENT’S REPORT There was be a compliance inspection at the STP today and no problems are anticipated. There are still targets near well 5. It was suggested having the police get an agreement to add this area on to the reservoir coverage with Windsor Township. This way the police will be able to do something about this. Dave Fink stated that the Lasko property near well 5 is becoming a junkyard. It was suggested to notify/complain to Windsor Township. Rick Boyd stated that the Borough police are in no position to take anything else on right now. Keith Brobst will call the game commission to have them check into the 150’ shooting area from an occupied building. Stan Dietrich is concerned about the cars parked at 60 State Street leaking fuel and oil onto Authority property. Keith Brobst will check into this. BILLS & REQUISITIONS Stan Dietrich asked if the EMR bill was for the main generator at the plant. Keith Brobst stated that it was. Stan Dietrich asked what the Grainger bill was for. Keith Brobst stated that it was to fix a leak. The ladder was for the water plant to get to the chemical tank and the pry bar was to open valve boxes. Stan Dietrich asked what the Jopson Associates bill for a door was for. Keith Brobst stated that it was for the upper manhole at the water plant. Stan Dietrich asked what the L/B Water bill was for. Keith Brobst stated that 2 flanges were purchased for sewer valves that need to be changed. Stan Dietrich asked what the Pendergast bill was for. Keith Brobst stated that it was for gas detection meter. A motion was made by Stan Dietrich and seconded by Dave Fink to pay past and present bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich HAMBURG MUNICIPAL AUTHORITY ARB Inc. sewer-qtrly. ser, contr. $ 1,663.41 AT & T sewer-phone 14.55 AT & T w-27.51-s-15.28 42.79 American Water Works w-annual memberships 169.00 Ark Rentals water-rent core drill 57.00 Berks Products Corp. w-415.58-s-94.22 509.80 Blue Mountain Computer Service s-service computer 159.99 Borough of Hamburg water-8.50-sewer-110.72 119.22 Bulb Direct sewer- microscope light bulbs 16.20 Bulb Direct sewer-5 halogen bulbs 23.35 Clark, Franklin D. water-constable service 87.50 Clark, Franklin D. water-constable service 50.00 Dalious, D. S. w-30.55-s-125.55 156.10 EMR Power Systems sewer-repair generator 632.42 EarthLink Inc. s-monthly internet service 21.95 Edenburg Welding w-34.00-s-92.00 126.00 Ehrlich Co., Inc. sewer-pest control service 28.00 Environmental Resource Assoc. s-QC samples 521.90 Exeter Supply w-parts for hydrant repair 1,281.50 Fisher Scientific s-supplies 93.17 Fisher Scientific s-desiccator cover 59.34 Four Star Electronics s-alarm monitor/pump station 456.00 GPU Energy w-1792.99-s-5620.75 7,413.74
Jopson Associates water-bilco door 545.92 Kershner, Mike w-355.00-s-100.00 455.00 Kistler Farm Machinery s-set of mower blades 49.29 Kuzan’s Hardware water-supplies 58.87 L/B Water Service sewer-18" flange adapter 400.00 L/B Water Service water-meter wire 240.00 Lowe’s Business Account water-supplies 66.73 Mountain View Supply w-5.74-s-93.04 98.78 ONDEO NAlco Company sewer-polymer 1,503.74
Pendergast Safety Equipment sewer-sensors 818.95 Pendergast Safety Equipment sewer-test gas 132.92 Penn Pride water-62.74-sewer-47.06 109.80 Reading Electric water-repair UPS 330.75 Reading Electric water-UPS batteries 383.20 Reider Associates sewer-professional services 395.00 Reider Associates water-professional services 672.00 Rentschler, Randall w-48.81-s-733.20 782.00 Suburban Propane water-propane 1,561.09 Systems Design Engineering w-2638.90-s-814.13 3,453.03 Systems Design Engineering w-4228.89-s-1541.74 5,770.63 U.S. Filter/Envirex sewer-diffusers 70.00 Vopak USA, Inc. sewer-liquid chlorine 648.00 Waste Management of Pottstown sewer 2,906.56 Wertley Machine Shop w-machine fire hydrant 75.00 Western Auto sewer-supplies 39.21 Yoder’s Heating Service s-general cleanup & repair 549.35 Yoder’s Heating Service w-no heat at treatment plant 57.60 Total $ 36,136.41 Bills To Be Paid total water $ 15,178.02 total sewer $ 19,906.93 Bills Paid During The Month total water $20,363.90 total sewer $32,971.15 Grand Total For Approval total water $35,541.92 total sewer $52,878.08 $88,420.00 PREPAID INVOICE LIST Water Works Operator w-2 memberships $ 60.00 Commonwealth of PA w-NPDES permit renewal 500.00 EarthLink Inc. s-monthly internet service 21.95 Johnson, Kenneth P. w-refund constable fee 12.50 Boltz, Gordon E. w-meter reading 252.85 Clare, David A. w-meter reading 268.45 GPU Energy sewer 6,371.65 HMA utility bills 410.60 PPL Utilities sewer 3,266.18 Borough of Hamburg w-19158.16-s-22785.16 41,943.32 Petty Cash sewer 3.66 Postmaster of Hamburg water-111.94-sewer-111.95 223.89
TOTAL $ 53,335.05 Requisition # 253 Water B,R, & I $5,184.79 Schlouch, Inc. Water Sampling Manhole Requisition # 254 Water B, R, & I $ 559.00 Terre Hill Concrete Water Sampling Manhole A motion was made by Dave Fink and seconded by Stan Dietrich to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich Dave Fink asked what the procedure was for ticketing at the reservoir. When are tickets issued? The sign states that cars must be registered that are parked there overnight. Stan Dietrich asked about the SSI reports. They are still being worked on. OLD BUSINESS None There being no further business, a motion was made by Stan Dietrich and seconded by Dave Fink to adjourn the meeting at 9:12 p.m. Attest: Denise L. Clare, Recording Secretary |
