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MINUTES FROM THE JANUARY 14, 2002 MEETING Prior to the regular meeting of the Hamburg Recreation Board, Sandra Christman presented her recommendations for grant applications for planned capital improvements. She presented several options for obtaining grants, including performing arts grants available for projects such as Community Days. The deadline for next year’s grants is 9/30/02. Sandy will request copies of applications for the board to review. Other grants available for application through the borough are from DCED, Department of Community and Economic Development. She also recommended the North Berks Recreation Committee for recreational projects. The state approves of municipalities working together and this group includes communities in the Hamburg Area School District. She emphasized that letters of support will help in the grant process. These letters may come from political representatives as well as groups which may benefit from the grants. Sandy explained that grants generally run on a 2-year cycle, and not all grants are for matching funds. Applications generally require the names and addresses of organization officers. The meeting was called to order by President Barry Shollenberger at 8:00 PM with all members present. Also present were June Hilbert, Recreation Director, and Lynn Ernst, Secretary. The president welcomed Ms. Hilbert as the new Recreation Director. A motion was made by Scott Kreider and seconded by Anna Heffner to approve the minutes of the November meeting. BOROUGH MANAGER – No report as the borough manager was not present. She had furnished all board members with copies of the Planned Capital Improvements and Programs and Activities reports which were compiled at the December 3 workshop. RECREATION DIRECTOR – New Recreation Director June Hilbert stated that she was looking forward to working with everyone. All summer employees have been hired. She is working on improving the food stand work schedule; her experience in this job has indicated that there is lots of "waiting time." She will eliminate one eight-hour shift by improved scheduling. There will be four new positions in the food stand as four previous food stand employees will now be lifeguards. The pool manager is Rob Calloway, and the returning playground manager is Brad Biehl. There will be one other person on the playground staff; one position has been eliminated. Scott Kreider requested that park and pool purchases be made locally; he also would like evening hours at the playground to be considered. OLD BUSINESS – The Community Days committee met on December 12 with only 3 members in attendance. The next meeting is scheduled for Thursday, January 31 at 7:00 PM. Notice of this meeting will appear on the MAC channel. Trees are being trimmed at the park; nothing has been done on the Peach Alley side. NEW BUSINESS – The President declared that the board would be reorganized for 2002 with nominations for new officers. Scott Kreider nominated Glenn Powers for president, seconded by Barry Shollenberger. A vote on the motion was taken, and all members approved. Scott then nominated Barry Shollenberger for Vice-President, seconded by Anna Heffner. That motion was also unanimously approved. The president asked the secretary to cast a ballot by acclamation; this was done. The president emphasized the need to follow up on the grant applications. The secretary was instructed to make copies of the material that Ms. Christman furnished; the members will be called to pick these up when they are ready. The next regular meeting of the Recreation Board will be held Monday, February 4, 2002, at 7:00 PM. There being no further business, the meeting adjourned at 9:00 PM on motion of Glenn Powers, seconded by Anna Heffner. Respectfully submitted,
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