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MINUTES FROM THE JANUARY 16, 2002 MEETING OF THE AUTHORITY
The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman Dave Fink presiding. Members Present - David A. Fink, Stanley E. Dietrich, Richard G. Jacoby, Sr. Members Absent – Stephen A. Smith Also Present – Jennifer Werner-SDE, Gregory T. Unger-SDE, Charles F.
Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Lynda G.
Albright-Borough The meeting was turned over to Solicitor Fitzpatrick for nominations for chairman. A motion was made by Stan Dietrich and seconded by Richard Jacoby to nominate Steve Smith for chairman, Dave Fink for Vice-Chairman, Richard Jacoby for Secretary for 2002. The nominations were then closed. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None A motion was made by Richard Jacoby and seconded by Stan Dietrich to nominate Stan Dietrich for treasurer for 2002. The nominations were then closed. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None The meeting was turned back over to Vice-Chairman Dave Fink. A motion was made by Stan Dietrich and seconded by Richard Jacoby to appoint Systems Design Engineering, Inc. as the Authority engineers for 2002 with Greg Unger (sewer) or Jennifer Werner (water) attending the meetings. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None A motion was made by Stan Dietrich and seconded by Richard Jacoby to appoint Charles F. Fitzpatrick solicitor and that only he attends the meetings. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None A motion was made by Stan Dietrich seconded by Richard Jacoby to appoint Gorman & Freeh auditors for 2002. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None A motion was made by Stan Dietrich seconded by Richard Jacoby to appoint Denise L. Clare recording secretary for 2002. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None A motion was made by Stan Dietrich and seconded by Richard Jacoby to approve the December minutes as written. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Nov. 01 Credits Debits Bal.-Dec. 01 1576025802 Water-1995 Settlement Fund $ 0.00 $3,200.00 $ 3,200.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $114,224.12 $2,281,139.33 $114,417.98 $114.224.12 1576025848 Water-1995 Debt Ser. Res. Fund $232,702.50 $228,761.96 $233,573.21 $227,891.25 1576025857 Water-1995 B, R, & I $344,117.08 $331,472.24 $345,419.24 $330,170.08 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY December 1, 2001 to December 31, 2001 Water Revenue Account – Balance on December 1, 2001 $224,751.11 Water Sales/Penalties $ 53,094.71 Fire Hydrant Fees $ 2,221.36 Cert Fees $ 140.00 Interest $ 409,44 Tap-in Fee $ 4,200.00 BRI Reimbursement $ 9,919.60 EDU FEE $ 600.00 Miscellaneous $ 182.11 $ 70,767.22 $ 295,518.33
Less Paid Out $ (43,125.74)
Balance in Treasury – December 31, 2001 $ 252,392.59 _____________________________________________________________________________________________ Sewer Revenue Account – Balance on December 1, 2001 $ 328,600.77 Sewer Rentals/Penalties $ 53,258.98 WTMA Rentals/Penalties $ 356.08 Tap-in Fee $ 3,000.00 Interest $ 534.61 Miscellaneous – JE $ (106.50) $ 57,043.17 $ 385,643.94 Less Paid Out $ (48,237.96) Balance in Treasury – December 31, 2001 $ 337,405.98
BOROUGH TREASURER SEWER BR & I ACCOUNT CHECKING ACCOUNT BALANCE IN CHECKING 12/1/01 $ 687,450.19 INTEREST $ 1,288.83
TOTAL RECEIPTS FOR MONTH OF DECEMBER $ 688,739.02
BALANCE IN CHECKING 12/31/01 $ 688,739.02 LYNDA G. ALBRIGHT, BOROUGH MANAGER
Stan Dietrich asked when does the money rollover to the B,R, & I accounts. Thought there should be about $35,000 to rollover. Lynda Albright stated that you cannot go by the organization budget report because that is done on an accrual basis not a cash basis. The breakdown of collected fire hydrant money was not done since Lynda Albright was out the end of last week when the packets were mailed. Lynda Albright stated that for 2002 a new category will be set up and this information will be part of the report as a separate line item. Stan Dietrich asked for input regarding the amount of money that should be rolled over to the B, R, & I accounts. Greg Unger recommended to rollover the tap-in fees for 2000-2001 for both water and sewer. Lynda Albright will do a report with how much this would be and when the next loan/bond payments are due and for how much for next month’s meeting. A motion was made by Richard Jacoby and seconded by Stan Dietrich to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None HAMBURG MUNICIPAL AUTHORITY January 16, 2002 SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The staff is fighting the typical problems of winter and is handling it well. · MID-ATLANTIC CANNERSMonthly iron tests are still in the high range. Working with MACA on this issue.
WATER SYSTEM
The appraiser for Hamburg Center prices were distributed. It will cost $1,500 for the grounds and $1,200 for the tank to be appraised. Greg Unger checked into prices and thinks this is reasonable and in line. The agreements for each appraisal need to be signed and the fees will be the responsibility of the Authority. Charles Fitzpatrick thinks the grounds appraisal is outrageous and any appraiser in Berks County will be less than that. Charles Fitzpatrick will check into price and will found someone to do it for under $1,500. We will go with Industrial Appraiser Company and their price of $1,200 for the tank to be appraised. Charles Fitzpatrick asked if any of the development agreements were received from Wyndcliffe Residential II. Lynda Albright that they were but the Authority needs to sign them. The bonds have also been received. SOLICITOR’S REPORT Charles Fitzpatrick reported that he spoke with Daryl Moyer regarding the Letsche’s hooking up to the water system. Daryl Moyer has not heard back from his clients but will contact them. Charles Fitzpatrick will give them 10 days to respond of if he does not hear from the will send a letter. BOROUGH MANAGER’S REPORT The agreements for Wyndcliffe Residential II need to be approved. Clearview Apartments- the water/sewer lines are private but we have been flushing their fire hydrant since the project has been completed. Keith Brobst would like to know if this should be kept on the flushing schedule or be removed. The high/middle school should be flushed as well, this is also private lines. But since they have larger flows it is not as much of a problem. The Authority would like the hydrants to be flushed because it is on our system but get a letter of authorization from Clearview, the school district and any other private hydrants on our system A motion was made by Stan Dietrich and seconded by Richard Jacoby to approve the Wyndcliffe Residential II tap-in fee Agreement and inspections of the water/sewer lines. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None SUPERINTENDENT’S REPORT Stan Dietrich asked where all the grease is coming from. It is cooking grease and it was from several places in the 3rd and State Street vicinity. Dave Fink asked if the pipe breaks are being caused by well 5 pressure. Greg Unger stated that it is not. Leaks of this sort are happening all over the county. BILLS & REQUISITIONS Stan Dietrich asked what the EMR bill was for and for which generator. It was for repair and tune up for the backup generator at the water plant. Stan Dietrich asked what the Radio Maintenance bill was for. It was for the radio purchased for the police department for the vehicle to patrol the mountain. Greg Unger what the SSI bills were for. Lynda Albright stated that they were for the reports needed for the annual reporting. Greg Unger suggested not paying them since he still does not have the information he needs. Lynda Albright stated that the bills were already paid. Greg Unger recommended not paying anymore bills until the job was done. Greg Unger will get on them because the reports are now needed. A motion was made by Stan Dietrich and seconded by Richard Jacoby to pay the bills as presented. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T sewer-phone $ 14.92 AT & T water-phone 27.74 Barley, Snyder, Sent & Cohen w-335.15-s-309.85 645.00 Bonkovich, David B. water-leak detection service 3,200.00 Borough of Hamburg water-8.50-sewer-33.55 42.05 Brobst, Keith L. sewer- ˝ cost palm pilot 100.00 Captain Clog sewer-open Washington Street 416.66 Clark, Franklin D. water-constable service 87.50 EMR Power Systems water-repair generator 1,299.19 Ehrlich Co., Inc. sewer-service 28.00 GPU Energy w-1534.89-s-380.42 1,915.31
Grainger water-rebuild kit 122.55 Hach Company water-parts 317.30 J & H Berge, Inc. water-plant supplies 123.22 Liquid Motion sewer-pump Edenburg station 187.50 Lubemaster Construction sewer-E-Z track 170.07
Penn Pride water-46.16-sewer-26.72 72.88 Pickel, William M. water-haul 2 load stone 120.00 Radio Maintenance Inc. water-scrambler, accessories 737.00 Verizon water-73.22-sewer-173.41 246.63 Vopak USA, Inc. sewer-liquid chlorine 648.00 Waste Management of Pottstown sewer-monthly service 1,063.42 Windsor Distributing water-co2 refill 10.25 Windsor Press w-18.84-s-18.83 37.67
Total $ 12,040.12
Bills To Be Paid total water $ 8,394.83 total sewer $ 3,645.29 Bills Paid During The Month total water $35,977.84 total sewer $28,377.77 Grand Total For Approval total water $44,372.67 total sewer $32,023.06 $83,919.52 PREPAID INVOICE LIST M & A Excavating LLC water-install fire hydrant $ 4,750.00 M & A Excavating LLC water-install fire hydrant 4,750.00 GPU Energy water-1704.45-sewer-307.88 2,012.33 Borough of Hamburg water-9244.83-s-10670.33 19,915.16 Phillips. Brian K. w-3.00-s-35.00 38.00 Boltz, Gordon E. w-meter reading 171.00 Clare, David A. w-meter reading 114.50 Clare, Denise L. s-meter reading 37.50 Yoder, Joan M. water-overpayment 12.50 Borough of Hamburg w-8470.33-s-11300.33 19,770.66 HMA sewer 688.08 PPL Utilities sewer 236.76 Postmaster of Hamburg water-100.21-sewer-100.20 200.41 Exeter Supply water-supplies 1,095.75 GPU Energy water 1,540.64 Hamburg Automotive Parts water-auto parts 8.36 Kuzan’s Hardware water-supplies 108.63 Mountain View Supply sewer-supplies 51.95 PPL Utilities sewer 1,744.67 Reading Electric sewer-replace motor 387.91 Reider Associates sewer 290.00 Reider Associates water 487.00 Rentschler, Randall sewer-supplies 5.20 Software Systems, Inc. w-2500.00-s-2500.00 5,000.00 Suburban Propane water-bulk propane 916.64 Western Auto sewer-supplies 21.96
TOTAL $ 64,355.61 NEW BUSINESS Rick Boyd stated that he spoke with one of the Tilden Township supervisors who stated that Tilden is in favor of an operating authority. OLD BUSINESS Stan Dietrich asked if any money was received from Windsor Township for the hydrants that were installed. At this point, nothing has been received. Charles Fitzpatrick will talk to Daryl Moyer about it and Dave Fink will ask Craig Long.Stan Dietrich asked about the filter bed probes. Jennifer Werner stated that it has not been started yet and won’t be until the plant is back under normal conditions. There being no further business, a motion was made by Stan Dietrich and seconded by Richard Jacoby to adjourn the meeting at 8:08 p.m.
Attest: Denise L. Clare, Recording Secretary
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