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MINUTES FROM THE JULY 17 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns Members Absent – Richard G. Jacoby, Sr. Also Present – Gregory T. Unger-SDE, Jennifer Werner-SDE, Charles F. Fitzpatrick-Solicitor, Roy R. Heffner-Councilman, Lynda G. Albright-Borough Manager, Keith L. Brobst-Superintendent, Denise L. Clare-SecretaryA motion was made by Dave Fink and seconded by Stan Dietrich to approve the June minutes as written with the correction of the word "charge" being change on page 124. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-May.-02 Credits Debits Bal.-Jun.-02 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $126,674.20 $ 138.00 $126,589.91 $ 222.29 1576025848 Water-1995 Debt Ser. Res. Fund $228,124.47 $ 248.53 $228,373.00 1576025857 Water-1995 B, R, & I $386,050.84 $ 422.87 $ 4,538.11 $381,935.60 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY Water Revenue Account – Balance on June 1, 2002 $143,618.89 Water Sales/Penalties $ 45,346.76 Water Tap-In Fees $ 2,100.00 Cert Fees $ 190.00 Interest $ 241.57 Miscellaneous $ 189.47 $ 48,067.80 $ 191,686.69
Less Paid Out $ (25,917.66)
Balance in Treasury – June 30, 2002 $ 165,769.03 _____________________________________________________________________________________________ Fire Hydrant Account – Balance on June 1, 2002 $ 75,679.21 Fire hydrant fees/penalties $ 1,991.56 Interest $ 97.99 $ 2,089.55 $ 77,768.76 Balance In Treasury – June 30, 2002 $ 77,768.76 Sewer Revenue Account – Balance on June 1, 2002 $ 187,229.85 Sewer Rentals/Penalties $ 49,754.97 WTMA Rentals/Penalties $ 484.87 Tap-in Fee $ 1,500.00 EDU Fees $ 750.00 Interest $ 302.57 Miscellaneous $ 44.47 $ 52,836.88 $ 240,066.73 Less Paid Out $ (42,533.25) Balance in Treasury – June 30, 2002 $ 197,533.48
BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING JUNE 19, 2002 (CORRECTED COPY)
CHECKING ACCOUNT BALANCE IN CHECKING 5/1/02 $ 832,815.58 INTEREST $ 1,435.60 TOTAL RECEIPTS FOR MONTH OF MAY $ 834,251.18 SYSTEMS DESIGN ENGINEERING, INC. ($1,179.91)
BALANCE IN CHECKING 5/31/02 $ 833,071.27
SEWER BR & I ACCOUNT CHECKING ACCOUNT BALANCE IN CHECKING 6/1/02 $ 833,071.27 INTEREST $ 1,324.03 TOTAL RECEIPTS FOR MONTH OF JUNE $ 834,506.87 LESS TO LRM, INC. ($9,620.00)
BALANCE IN CHECKING 6/30/02 $ 824,775.30 A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The equipment for the dechlorination system has been installed. It is being run in the manual mode right now and work on the automatic system is in progress. TRC parameters are being met. · MID-ATLANTIC CANNERSNo change
WATER SYSTEM
Greg Unger handed out the annual water report for 2001. The report was gone over. Greg Unger is not comfortable with the numbers that the utility billing system is producing. Lynda Albright will speak to Craig Held from Software Systems to see what can be done. Hamburg Center-Greg Unger has not heard anything from Hamburg Center personnel. SOLICITOR’S REPORT Letsche-Nothing has occurred and the line has not been installed. The deadline has now passed. A complaint can be filed in court to force the tie-in to be done. This will be done in the next few weeks. A motion was made by Stan Dietrich and seconded by Roger Kuhns to have Charles Fitzpatrick proceed in filing what paperwork is needed to get the Letsche property connected. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None BOROUGH MANAGER’S REPORT Lynda Albright-read a letter received from the Our Town Foundation regarding the placing of a "Welcome to Hamburg" sign on Authority property at the entrance to the sewer plant. The sign will be 8’ above ground and is 4’ x 6’. A motion was made by Stan Dietrich and seconded by Roger Kuhns to give permission to the Our Town Foundation to install the sign as requested. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Charles Fitzpatrick stated that an addendum should be added so that if the Authority wants to use the land that they can give notice to vacate and that the Our Town Foundation must maintain the sign. Street Work Bids-EJB Paving was the low bidder and is willing to accept the Authority’s part of the work. A motion is needed to recommend to Borough Council. A motion was made by Stan Dietrich and seconded by Dave Fink to accept the bid of EJB Paving and to proceed and recommend to Borough Council. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Lynda Albright read a letter that was sent to the state by Hamburg Area High School regarding field watering. The letter was just informational for the Authority. SUPERINTENDENT’S REPORT Water All water was from the surface source this month. The dam was full as of 6/30/2002 and flow into the dam is good. The sample pump for combined turbidity and operating samples has been installed, as well as the chlorine pump at well 5. We are waiting for the final electrical work to be done to make both units operational. Tony and I attended a seminar on new public notification regulations. The Consumer Confidence reports for 2001 have been distributed. The propane service at the water filtration plant has been switched to PPL. Wastewater We have been hauling liquid sludge since the beginning of the month when the Belt Filter Press broke down. Repairs are being made and I expect to have it back on line shortly. The dechlorination system has been set up to run manually until the permanent installation can be made. It is working fairly well with only some minor glitches. The pad for the sulfur dioxide enclosure has been poured and we expect delivery of the enclosure the week of 7/8. The permanent, automatic equipment will be installed at that time. Number 1 secondary clarifier and number 1 primary clarifier have been cleaned and serviced. The primary is back in service. The secondary is not needed due to seasonally low flows. We will resume tank cleaning as soon as the belt filter press is back in operation. Submitted, Keith L. Brobst,Water& Wastewater Superintendent Stan Dietrich asked if PPL was a new gas company. Keith Brobst stated that it was and that they only charge about ˝ as much as Suburban Propane was. BILLS & REQUISITIONS Stan Dietrich asked how many were trained at Berks Envirotech. Lynda Albright stated that it was for SEO’s and that it was a state requirement and that it would be reimbursed. Stan Dietrich asked is the Ehrlich bill was for spraying weeds on the spillway. Lynda Albright stated that it was. Stan Dietrich asked what supplies were bought at Kuzan’s. Lynda Albright stated that it was for nails, fasteners, valves and an elbow. Keith Brobst stated that it was for installing the booster pumps, fittings and parts. Stan Dietrich asked what the Lowe’s was. Do we have an account with them? Yes. Stan Dietrich asked what the Mountain View Supply bill was for. It was for a sledgehammer, paint and thinner, soap and miscellaneous hardware. Stan Dietrich asked what the PPL bill was for. Keith Brobst stated that it was to install the new tank and to fill it (1,000 gallons). Stan Dietrich asked why we bought life preserver rings. It was suggested to have them on hand by the insurance company. BILLS & REQUISITIONS Requisition #259 Water B,R, & I $ 487.76 L/B Water Service Touch reader Requisition #260 Water B,R, & I $ 206.35 Systems Design Engineering Water plant modifications Requisition #140 Sewer B,R, & I $1,390.59 Systems Design Engineering Dechlorination system & TV grouting A motion was made by Dave Fink and seconded by Stan Dietrich to pay the bills and requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T w-32.29-s-17.73 $ 17.79 AT & T water 32.11 Amity Fence w-replace damaged fence 2,382.00 Barley, Snyder, Senft & Cohen w-127.50-s-62.50 190.00 Berks Envirotech s-DEP required training 18.21 Borough of Hamburg water-68.47-sewer-15.11 83.58 Capp, Inc. w-recoding chart paper 21.80 Chemsearch s-degreaser 400.26 Clark, Franklin D. water-constable fees 339.33 Classic Signs, Inc. w-no overnight pkg. sign 145.00 Earthlink Inc. sewer-monthly internet service 21.95 Ehrlich Co., Inc. w-treat reservoir weeds 801.00 Ehrlich Co., Inc. sewer-pest service 30.00 Fisher Scientific sewer-supplies 188.15 Grainger sewer-fan motor 100.26
Hamburg Automotive Parts s-vehicle expense 27.24 Henn’s Garage s-vehicle expense 119.05 Kuzan’s Hardware water-supplies 113.01
Penn Pride, Inc. water-56.51-sewer-68.33 124.84 Quill Corporation water-office supplies 89.92 Ravon Environmental Products sewer-supplies 85.26 Reider Associates water-lab services 487.00 Reider Associates sewer-lab services 80.00 Randall Rentschler water-supplies 17.56 Snyder, Charles S., Inc. sewer-tractor part 359.44 Systems Design Engineering, Inc. w-728.35-s-296.27 1,024.62 Venmar sewer-life preservers 570.05 Verizon w-74.05-s-225.09 299.14 Vopak USA Inc. sewer-liquid chlorine 864.00 Wertley Machine Shop w-repairs 50.00 Western Auto sewer-vehicle expense 21.87 Windsor Press water-print CCR reports 77.52 Yeager Supply, Inc. water-supplies 34.82
Total $ 32,375.75
Bills To Be Paid total water $ 8,110.40 total sewer $ 24,265.35 Bills Paid During The Month total water $ 19,047.56 total sewer $ 24,521.82 Grand Total For Approval total water $ 27,157.96 total sewer $ 48,787.17 $ 75,945.13 PREPAID INVOICE LIST Gateway 2000 w-computer for water plant $ 1,340.00 Captain Clog sewer-clean mains 600.00 Met-Ed sewer 622.42 Met-Ed water 1,339.55 Postmaster of Hamburg water-CCR postage 796.36 Borough of Hamburg water-102.48-s-21.24 123.72 Clare, David A. w-meter reading 152.10 Clare, Denise L. s-meter reading 48.75 Shoch, David w-meter reading 224.25 HMA sewer-utility bills 80.74 Petty Cash water 14.66 Postmaster of Hamburg w-105.50-s-105.51 211.01 Borough of Hamburg w-14972.66-s-23043.16 38,015.82 TOTAL $ 43,569.38 NEW BUSINESS Stan Dietrich asked about the lights at the water plant being on. Keith Brobst stated that he will be checking with Mike Kershner and that the sensors may have to be moved. The new sign at the reservoir parking area has been put up. Dave Fink reported finding sticks from bottle rockets that had been set off. The police should be checking more often during holidays. Dave Fink also tore down 2 more fire rings. The Civil Air Patrol was up on the mountain recently. The did clean up after themselves but they did not lock any gates. Lynda Albright will send them a letter. It was asked if Roger Kuhns needs to be officially added as assistant secretary/treasurer or is it ok that he just replaced the member at that post. A motion was made by Dave Fink and seconded by Stan Dietrich to appoint Roger Kuhns assistant secretary/treasurer. ROLL CALL: Ayes-Smith, Fink, Dietrich Nayes-None Abstain-Kuhns Stan Dietrich asked why the fence that was damaged was not listed in the police report. The police were not the ones who discovered it; it was Kim Cherry when she went out to the plant. The police were then called in to investigate. Stan Dietrich feels it should be included in the monthly report. Charles Fitzpatrick asked what the status of Leon Balthaser’s property. Lynda Albright stated that it has been submitted to the solicitor. OLD BUSINESS None There being no further business, a motion was made by Stan Dietrich to adjourn the meeting at 8:27 p.m. Attest: Denise L. Clare, Recording Secretary |
