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MINUTES FROM THE JUNE 11, 2001 COUNCIL MEETING The eleventh regular meeting of the Hamburg Borough Council for 2001 of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with President Richard Boyd presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Richard W. Boyd, Roy Heffner, Leon Balthaser (7:45 p.m.), Scott Kreider, Jeanette Heckman, Charles Figard, Diana Edwards Members Absent – None Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary Visitors - Nikki Murry (Item), Chief Thomas Zelinsky, Karyn Feick (Reading Eagle/Times) A motion was made by Diana Edwards and seconded by Charles Figard to approve the amended agenda, adding (c ) under New Business – a recommendation from the Property Committee. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None COURTESY TO AUDIENCE None A motion was made by Jeanette Heckman and seconded by Scott Kreider to approve the minutes of the May 23, 2001 meeting as submitted, with a correction that Roy Heffner did not preside over the meeting. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None A motion was made by Leon Balthaser and seconded by Roy Heffner to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Treasurer's Report, Recreation Director’s Report and Police/ Mayor Report. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None BOROUGH MANAGER'S REPORT The Borough Manager's activities during the month of May, 2001 included the following: Held staff meeting on May 1 to discuss various issues. May was an extremely busy month in preparation for opening of the pool and the usual Memorial Day Festivities at the park. As everyone knows, the weekend was a washout and there was a fair amount of damage done to the park as a result of the trucks and equipment. I communicated with both the Jaycees and ball teams in an effort to have the park restored as quickly as possible for continuation of ballgames on the big field. I must commend the Jaycees on the job they did in restoring the park. Ball teams were pleased with its condition. Keith Brobst, W/S Supt. And I interviewed perspective candidates for the sewer plant operator’s position. Unfortunately, our choice opted not to take the job. We are again in the process of accepting applications and will be interviewing shortly. On Tuesday, May 8, Doug Kramer of Synergetics and I met with members of the Library Board to discuss restoration of the library, primarily the cupola. Doug will prepare necessary paper work to be sent to the State Historical Board regarding the requirements for restoration on a building, which is on the National Historical Register. Once all information is complete, an application will be submitted for a Keystone Grant. The Property Committee will be kept informed on any and all progress. On this same day, Tonya Gerner, Recreation Director and I interviewed the final applicants for the park and pool season. Recommendation will be made to the Personnel Committee for their hiring. Attended Police Negotiating meetings on Thursday, May 10 at 4:00 p.m. and May 24. Handled various weed and property complaints during the month. No citations were issued. Also discussed and worked with John Leonforte, Building Inspector/Zoning Officer relating to several property issues and potential permitting problems. Worked on ordinance preparation for the new international building codes to be adopted. Coordinated with SDE in preparation of the annual mailings of the Consumer Confidence Reports, which will be sent out to all water consumers by July 1, 2001. I continue working on updating policies, rules, regulations and job descriptions and will soon be presenting drafts to the Personnel Committee for review and recommendation for approval. Tom Zelinsky, Chief of Police, Officer Richard Leymeister and myself attended the annual pension seminar put on by Smith Barney in Fogelsville. The seminar was very informative. Also met and talked with Attorney McEnenny regarding the pension litigation. Was on vacation May 29 through June 4. In addition to the two regular meetings of Borough Council, I attended Authority Meeting, Planning Commission, Library Board, Finance Committee, Personnel Committee, Property Committee and Safety Committee. If anyone has any questions concerning my report, please feel free to ask. Following are the reports of my staff for the month of May. LYNDA G. ALBRIGHT BOROUGH MANAGER PUBLIC WORKS SUPERINTENDENT’S REPORT During the month of May, the Borough Crew completed the following: AUTHORITY PROJECTS The crew performed various meter checks and have changed a few meters. The crew cut weeds and cut the sewer plant field. GENERAL WORK The equipment and vehicles were serviced and a new starter was installed on the 1988 Dump truck. Hamburg, Pa June 11, 2001 7:30 p.m. Various street signs were repaired or replaced. The weed cutting continues along the roads and streams. Painting of the crosswalks and other painting on the streets has started. The weather has not be cooperating and it is a slow process. Mulch was laid at the monument, library and municipal building. Grass cutting and trimming continues. PARK/POOL Greenway – the crew sealed the bridge and cut the brush along the Greenway area. The baby pool was painted. Mulch was laid around the playground equipment. The fence surrounding the pool was repaired as well as a lot of time was spent cleaning and repairing things around the park and pool. A lot of time was spent the third and fourth week of May preparing for the Memorial Day Festivities at the Park. Due to the rain, the park has really been damaged. A lot of work by the Jaycees or their contractor will have to be done to fix the ruts and damage that was done on the field as well as the parking area. I have received many complaints about the condition of the park and have turned them over to Lynda. This problem is an every year occurrence and it should be seriously looked at. Richard L. Pickel Public Works Superintendent
Water & Wastewater Superintendent’s Report May 2001 Water We continue to experience problems with control and instrumentation at the water plant. We are working with the vendors technical people to try to straighten things out. This has not affected to quantity or quality of the supply. A chlorine booster pump and motor burned out and was replaced. We have received the inspection report from PaDEP. There were no major issues as far as the operation, however, there are some physical changes they want to see. The report was turned over to the engineer. Greg and I met with representatives of Hamburg Center on the takeover of their system. With the recent rains the impounding dam is full and overflowing. Wastewater We have struggled of late with being able to maintain a chlorine residual. As a result we will report an exception to the May DMR for fecal Coliform. We are working with the engineer to resolve the problem. Annual tank cleaning and maintenance is continuing. We have been searching for a polymer that will work better with the sludges that we are producing and have hit on something that shows great promise. We have been able to triple throughput on the belt filter press while retaining the same, or improving upon, the cake solids we are producing. This has allowed us to discontinue hauling sludge as liquid. You may recall that last summer we ran a 90 day trial of folic acid addition. The results we poor and the distributor felt there may have been a problem with the product. They have supplied another 21 gallons for another trial and that will be going on line shortly. Flows are normal and effluent quality is good. Keith L. Brobst Water and Wastewater Superintendent OFFICE MANAGER’S REPORT During the month of May: The office staff started working on the information needed to send out the Consumer Confidence reports for the Authority. We are in the process of having them printed and working on the program to print the labels. Season ticket sales netted $14,595.00, just in the month of May. Time was spent acclimating Tonya (Recreation Director) to procedures of purchasing and other paperwork involved in her area. Entered all the paperwork from the seasonal employees and spoke with Tonya about the individuals who were having problems. Time was spent working on the web page. I am waiting to speak with Eric in reference to some amendments that need to be made. I hope this will be taken care of in a timely manner. Weed notices and other ordinance letters were mailed to individuals in the Borough. We are receiving cooperation from most of the property owners. There are a few which we will need to address in a different manner. Lynda and I will be reviewing the applications we received for the Accounting Clerk position. After review and discussion we will be setting up dates for interviews. I attended one staff meetings and two regular Borough Council meetings. Minutes and/or notes were typed for all meetings. If you have any questions, please feel free to ask. Submitted by,
RECREATION DIRECTOR’S REPORT After recovering from a broken leg, I began my park and pool season by conducting interviews that were received in the spring. I gathered ideas from all the employees form the past and future to try and make the season run more smoothly. I set goals for the season to make some changes and to make the community happier and to provide them with a safe place to play and swim. For example, opening the pool at 11 a.m. just for lap swimmers, so they don’t have to worry about the crowds during the day and having all employees cert8ieife in first aid and CPR. As soon as some of the employees got done with school, we all worked together to get the pool ready and ordered food and supplies. For the past few months, I also served on a committee with a group of Hamburg residents to help organize the 3rd Annual Community Day. We have many local businesses and organizations involved on August 18th to set up stands or to help sponsor a performance. So far, plans are looking good and we are all working hard to have a successful day. On Memorial weekend, we opened the pool. I have a good group of employees that are willing to work. Together we all practice our lifeguard skills every Wednesday, rain or shine. This way we can keep our skills fresh in our mind in case of an emergency. When the guards need to go on break or if we are short handed, I will fill in on the guard stand. If the business gets busy in the food stand I also help out the workers, as well as making sure the premises are clean and safe.
MAYOR’S REPORT – MAY 2001 May 7, 2001 – State Fraternal Order of Police Memorial service in Harrisburg May 11, 2001 – Fraternal Order of Police, Lodge 71, Berks County Police Memorial Service, Heritage Center, Bern Township May 12, 2001 – Candle Light Vigil, national Law Enforcement Officers Memorial Service, Washington DC May 14, 2001 – Borough Council meeting May 15, 2001 – President Bush, National Memorial Service, State Capitol Lawn, Washington DC May 20, 2001 – Hamburg police 1st Annual Police Memorial Service May 23, 2001 – Borough Council meeting May 26, 2001 – Ceremony for Breon Reigel, Eagle Scout: - repainted the band shell at the Borough park. I presented and also received a certificate on behalf of the Borough. Roy C. Del Rosario – Mayor OLD BUSINESS On the recommendation of the Property Committee, a motion was made by Roy Heffner and seconded by Charles Figard to reaffirm the subdivision plan for Wyndcliffe Residential II, contingent on approved Improvement Agreements in place with both the Borough and Authority and receipt of Letters of Credit. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None On the recommendation of the Property Committee, a motion was made by Roy Heffner and seconded by Jeanette Heckman to correct the zoning fee application amount from $300.00 to $500.00. (This is the rate which has currently been in effect). ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard,
L. Balthaser, S. Kreider Based on information received at the last meeting from Solicitor Speicher, A motion was made by Leon Balthaser and seconded by Roy Heffner to accept the Inter-municipal Liquor License Agreement. (copy attached with packet) ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None NEW BUSINESS On the recommendation of the Property Committee, a motion was made by Scott Kreider and seconded by Roy Heffner permitting Michael Kershner to proceed with moving and upgrading the electrical system at the park at a cost not to exceed $3,000. (He will move existing panels from the arts and crafts building to inside the cement concession stand) ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None On the recommendation of the Property Committee, a motion was made by Roy Heffner and seconded by Charles Figard to permit St. John’s Lutheran Church use of the Little League Field on Thursday, July 18, 2001 for a Tent Troupe which will offer a summer tent theatre; also, to allow the group to sleep overnight in their personal tents and use of the pool. The cost of the rental is $125.00. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard , L. Balthaser, S. KreiderNAYES – None On the recommendation of the Property Committee, a motion was made by Leon Balthaser and seconded by Charles Figard to enter into a lease agreement for a Harley Davidson motorcycle for the Hamburg Police Department at a cost of $1 per year. It is a three year lease. The Borough must provide insurance etc. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard,
L. Balthaser A motion was made by and seconded by to approve payment of invoices totaling $145,079.17. ROLL CALL: AYES – R. Boyd, R. Heffner, J. Heckman, D. Edwards, C. Figard,
L. Balthaser, S. Kreider LIST OF BILLS
Andrew Kozlowski 25.00 AT&T 103.40 Althouse, Rod 108.45 Ames Dept. 95.10 BOC Gases 43.18 Nick Buono 25.00 Barko Cleaning Serv. 567.00 Barley, Snyder Senft & Cohen 900.00 Aimee Benfer 25.00 Kim Y Berger 300.00 County of Berks 1,670.36 Berks-Mont Newspapers 166.76 Blue Mtn. Computer Srvice 280.00 CFL Mechanical 1,193.48 CSL Solutions 89.01 Chris Rodenroth 25.00 David Dengler 100.00 Danka Corporation 47.94 Dave Morganti Photography 20.91 Diversified Mechanical 864.28 E.M. Kutz 36.30 Edenburg Welding Co. 140.30 Ehrlich Co., Inc. 72.00 Evans Food Distr. 291.66 First Union 935.56 GPU Energy 553.13 Tonya Gerner 25.00 Hamburg Auto Parts 1.15 Hart, Richard I. Inc. 8,349.11 Hershey Creamery Co. 627.87 Hess Embroidery & uniforms 39.00 Innovative Systems 951.14 International Institute 110.00 Interstate Supply Co. 75.80 Kistler O’Brian Fire Protection 68.00 Mike Kershner 2,260.95 Kristen Ketch 25.00 Kuzan’s Hardware 99.64 Lantek 158.00 Leisawitz, Heller, Abramowitch Consulting 2,065.24 Lightman & Welby 37.50 Chaplain Happy Long 200.00 Paul Melniczek 108.00 Metrocall, Inc. 9.95 Monick Video & Court Reporters 210.00 Morning Call 304.72 Mountain View Supply 212.69 Municipal Employers Ins. Trust 105.50 National Uniform Rentals 175.60 Penn Pride , Inc. 765.37 Richard Pickel 300.00 Quill Corporation 181.59 Brandon Rabold 25.00 Reading Eagle Co. 429.70 Randall Rentschler 3.30 Heather Ruppert 25.00 Lauren Smith 25.00 Sara Strahn 25.00 Dennis Schwoyer 500.00 Stetzler, Roger 200.00 Susan Behm 25.00 Synergetics Architects 412.50 Thyssen Krupp Elevator 139.05 Triangel Communications 278.50 Verizon 414.72 Deidre Werner 25.00 Weis Markets 66.00 Wengert’s Automotive 107.00 Western Auto 50.98 Win Outlet 697.30 Windsor Distributing 609.20 Windsor Press 202.60 Warrant Total 30,406.49 BILLS PAID DURING THE MONTH 114,672.68 GRANT TOTAL FOR APPROVAL $145,079.17 BILLS PAID DURING THE MONTH Borough of Hamburg – Gross Payroll 99,269.68 Borough of Hamburg – Emp. Share sS 5,578.33 Hamburg Public Library 5,000.00 First Union 935.56 HMA 113.25 Stereo Hospital 20.00 PA State Assc. Of Boroughs 140.00 Berks Co. Treasurer 557.00 Dollar General 55.56 Petty Cash 1,000.00 HMA 978.12 Postmaster 180.42 Petty Cash 68.18 Dreibelbis, Norma 9.80 Best Buy 84.46 Sam’s Club 682.32 TOTAL 114,672.68 UPCOMING MEETINGS/INFORMATION
Scott stated that the next Community Day Committee will meet June 26 at 7 p.m. – He stated that the activities are coming along nicely and there will be more information later. The next joint planning meeting will be the first Thursday of July and Spotts Stevens and McCoy will be doing the work on the comprehensive plan. There being no further business, the meeting adjourned at 8:00 p.m. on motion of Jeanette Heckman and seconded by Diana Edwards. Attest:
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