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MINUTES FROM THE JUNE 14, 2004 MEETING OF BOROUGH COUNCIL The eleventh regular meeting of the Hamburg Borough Council for 2004 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Adam Dries, Tammy Wilkinson, Jeanette Heckman, Martha Bertolet, Tina Yoder, Dale Schlenker Members Absent – Charles Figard Also Present – Kim Y. Berger, Recording Secretary, Lynda Albright, Borough Manager, Solicitor Shollenberger Visitors – Nikki Murry (Item), Kay Greenawalt, Fred Sheeler, Eric Armusik, Mike Trask (Reading Eagle), Valerie Donnals (Reading Eagle), Brad Breininger, Kerry Delong, John Timtishin, Sylvia Summons, Cherie Reichard, Buck Holtzman, Nikki Murry, Norma Berger, Heather Breininger, Dick Machmer, Lori Guldin, Scott Kreider A motion was made by Dale Schlenker and seconded by Tina Yoder to approve the amended agenda. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None COURTESY TO AUDIENCE Cherie Reichard questioned the appointment to planning commission, when will the interviews be held. Manager Albright stated that everyone would be interviewed at the next Personnel meeting. Lori Guldin stated that the problems at the park are continuing along Park Road. President Dries stated that he has discussed this with Chief Painter. A motion was made by Martha Bertolet and seconded by Tina Yoder to approve the minutes of the May 24, 2004 meeting. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None John Leonforte presented the proposed zoning ordinance and explain process. Mr. Leonforte stated that the process of reviewing and amending the zoning ordinance has been going on for over two years. Mr. Leonforte sated that the purpose tonight was for the public to make comments and suggestions, not to debate if it should be adopted or not. Mr. Leonforte stated that the information that is suggested or questioned tonight will be compiled and the council will meet with the Planning Commission on Monday, June 21, 2004 to come up with a model to go to the County. In 30 days there will be another public hearing and then it will be presented to Council for adoption. Mr. Leonforte stated that there has been a lot of combined districts to allow for a mixture of the uses. Spot zoning is not permitted. PUBLIC COMMENT Cherie Reichard questioned the area north of the Getty Mart. Why change the residential area to include commercial? Mr. Leonforte stated the districts were looked at as far as how the district is being used and how it may be used in the next ten years. Ms. Reichard stated that she thought it would be beneficial to have the businesses located in the downtown area, not spread all over the place. Mr. Leonforte stated that Village Center (VC) district encompasses single and multi-family dwellings, and allows for commercial ventures such as offices, etc. The VC district allows more than it does now. Ms. Reichard stated that it would be nice to be able to print the ordinance off the web page rather than just look at it on the computer. Mr. Leonforte stated that we received the file from the engineer and was listed as read only. When it is put on the computer at a later time, once adopted, it could be put on as a pdf file. Richard Machmer was present to question Met-Ed’s right of way and how he had to receive special permission to change his driveway, with the new zoning will this be the same for trees, fences, etc? Mr. Leonforte stated that this was a Met-Ed issue, not a zoning issue. Fred Sheeler presented a list of concerns and or suggestions. Council members, Manager Albright, Solicitor Shollenberger and John Leonforte received a copy. Mr. Sheeler went through the list. Mr. Sheeler stated that changing the ordinance would be very beneficial and it needed to be done for a long time. Audience members and Mr. Leonforte held a lot of discussion regarding the issues that were brought up. Heather Breininger stated that the traffic flow should be studied. If the zoning is going to change and give more of an impact in the north end of town, the traffic will increase and will cause more issues. Parking is an issue as it is. We need to maximize parking in the borough. Mr. Leonforte stated that a business would not be allowed to come into a VC zone without following the other criteria, which would mean they would have to provide parking. Kerry Delong stated that the traffic pattern needs to be looked at. This needs to be looked at now, not ten years from now. Lori Guldin stated that Hamburg is going to grow, the parking and traffic flow really needs to be addressed. She suggested making 4th and 3rd Street one-way streets. President Dries stated that it would be extremely important to come to the Planning Commission meeting on Monday, June 21, 2004 at 7 p.m. or speak to John Leonforte regarding questions or particular issues so that it can be clarified. A list is being compiled of all the questions, suggestions and comments and these will be discussed at the Planning Commission meeting. A motion was made by Jeanette Heckman and seconded by Tina Yoder to approve the following reports: Borough Manager's Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager's Report, Recreation Director’s Report, Treasurer’s Report, Police Report and Property Committee Report. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None BOROUGH MANAGERS REPORT MAY, 2004 The Borough Manager’s activities for the month of MAY, 2004 included the following: Held Staff meetings to discuss various issues. John Leonforte and I attended the Our Town foundation Board meeting for updates on outstanding issues relative to the Barta Bus and the traffic study to be done later this year and other issues as required. Barta Bus is expected to start their new route through Hamburg July 1, 2004. Attended a Dinner meeting at Cabela’s dealing with "Attracting New Business" which was sponsored by the Berks Economic Partnership and the Center for Community Leadership of Berks County. John Leonforte and I met with an interested buyer for a vacant lot in the Borough and discussed the availability of sewer edu’s, as well as other building/zoning questions. June Hilbert, Recreation Director and I interviewed potential candidate for work at the pool for the summer season. Assisted as needed for the park/pool opening. Handled issues and met with insurance representative regarding the on-going repairs to the municipal building as a result of water damage. Spent time working with the solicitor in preparation of and amending both the contract for the Chief of Police and the police officers. Met with John Leonforte, Code Enforcement/Building Inspector several times during the month to be updated on on-going projects he is working on, as well as the proposed zoning ordinance and the new Statewide Building Code. Handled complaints as needed. In addition to the two regular council meetings and regular and special Authority Meetings, attended Property committee, Safety Committee, Personnel Committee, W/S/Public Relations. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of May, 2004. Lynda G. Albright Borough Manager PUBLIC WORKS SUPERINTENDENT’S REPORT The crew has again spent a lot of time this month cold patching. We keep receiving complaints of areas of streets and alleys that need attention. We are doing the best job we can. Due to the warm and wet weather the grass is growing at a very fast pace. We have spent a lot of time mowing; sometimes twice a week. A lot of time has been spent at the park and pool. The pool was emptied, pressure washed and filled; the baby pool was repaired and cleaned and readied for opening; the baby swing set was painted and new baby swings added; the crew spent time assisting with cementing and repairing the tiles and coping at the pool; crew assisted with setting the poles for the new scoreboard and helping with the concrete. Spraying of weeds has begun; cutting of the weeds in the creeks has been done; weeds at the flood control dams were cut. On various occasions I have met with the building/zoning officer. During the month I attended staff meetings as required. Water/Wastewater Superintendent’s Report May 2004 Water All production for the month was from the surface water source. The dam is full and the springs are running strong. Information has been filed with the PaDEP to register our water sources in accordance with Act 220. This is new legislation, with the information to be used to manage Pennsylvania’s water resources. I have received notice from the PaDEP that I have been issued a WA1 Water Operators certificate. Wastewater Zone 4 in home inspections are complete except for a handful of homes. We are trying to contact those residents to make arrangements to look at their connections. Repairs and alterations, are, for the most part, being made in a timely manner. Recent heavy rains and the resultant flows indicate progress in controlling I & I. Zone 2 inspections, downtown, will start in June. The advent of warm weather has somewhat eased to chlorination problems we have been experiencing at the plant. Large swings in demand caused a permit exception early in the month. Since then, the effluent has been clearer and our chlorine consumption has been dropping.We expect to start emptying tanks very soon for annual cleaning and maintenance. Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT Throughout the month, assisted the Recreation Director with a variety of issues and items that needed to be completed for the pool opening. Updated the web page and municipal access channel. I have been working with Met-Ed in regards to the issues of street lights. I have also been working with a contracted landscaper to have those properties cut that are in violation of the weed ordinance. Junk car letters and weed notices continue, as well as various other correspondence. I started preparing the schedule for Zone 4 of the inspections for the Hamburg Municipal Authority. Letters were printed (over 650), labels were printed and extras were typed. The letters are set to go out June 1, 2004. Attended two council meetings, one Civil Service Commission meeting and staff meetings as necessary. Respectfully submitted, Kim Y. Berger RECREATION DIRECTOR REPORT FOR MAY 2004 We are in process of getting activities and programs for the pool and the playground set. I have had several meetings with our playground supervisor Rebecca Harrison in order to go over different events. We will be planning some night activity at the playground this year. One event will be a scavenger hunt on the playground and pool property. We will also be doing a pool trivia each day at l:00 PM. We will be asking questions about the Hamburg Community. First one to answer correctly will win a candy bar. I have spent the second week of May purchasing the needed supplies for the playground and the pool. We have purchased new infant swings for the playground along with other games and balls. The Borough maintenance crew has been very helpful getting the pool and playground ready to be opened. Third week of May I have two meetings with our pool managers, Kristen Ketch and Lauren Smith. Both pool managers have been certified with American Red Cross to teach and certify our new guards. They are training five new guards at this time. We have also been setting different activities at the pool. We plan on having swim dances twice a month on a Thursday evening. We will be doing a theme type swim dance. The first one will be a PJ party. They will get a dollar off if they wear PJ’s over their bathing suit. We will also have a supervised pillow fight in the pool. We will not be using real pillows. We have received our Food Safe License from the state of PA, which I took the course so we are in total compliance. The food stand has been stocked and we are ready for our Memorial Day opening. June D Hilbert
HAMBURG BOROUGH POLICE DEPARTMENT May 2004 ACTIVITY REPORT
None due to illness
PROPERTY MEETING – MAY 25, 2004 MUNICIPAL BUILDING – 4 PM ATTENDING: Lynda Albright, Chuck Figard, Jeanette Heckman & Dale Schlenker VISTORS: Deena Kershner & Rick Boyd
Chairman of Property Dale R. Schlenker
OLD BUSINESS On the recommendation of the Personnel Committee, a motion was made by Tina Yoder and seconded by Tammy Wilkinson to approve the contract for the Chief of Police for the remainder of 2004. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None On the recommendation of the Property Committee, a motion was made by Tina Yoder and seconded by Dale Schlenker to authorize the Borough Manager to prepare and advertise the new proposed Statewide Building Code ordinance. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None NEW BUSINESS On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Tina Yoder to give approval to the Greater Hamburg Business Association to hold their Annual Sidewalk Sale on Saturday, August 14, 2004 and to close South 4th from Pine to State Street and State Street from 4th to 3rd St. from 6 a.m. to 4 p.m., as has been done in the past. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None On the recommendation of the Borough Manager, a motion was made by Jeanette Heckman and seconded by Tammy Wilkinson to authorize the Council President and Borough Manager to execute the contract documents for the third year of the Main Street Program. (Comments by Dale Schlenker: This is a very critical issue. This is the 3rd time DCED has contacted us because the grants have not been taken care of. Apparently there is something that is falling through the cracks. This is $70,000 and it doesn’t cost us anything to request the money. I do not want this happening again. Manager Albright stated that some of the problems have been because of DCED, not the borough. Manager Albright stated that she never received this last contract paperwork in the office. If it was sent somewhere else, she was not aware of it.ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None On the recommendation of the Borough Manager, a motion was made by Tina Yoder and seconded by Martha Bertolet to hire Kathleen Mayberry as a substitute in the Pool Food Stand for the 2004 summer season. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None A motion was made by Dale Schlenker and seconded by Tina Yoder to approve payment of invoices totaling $179,539.16 ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, D. Schlenker NAYES – None List of Bills For Approval AT&T 24.60 AT&T 272.47 A.R. Adam & Son 208.00 A.R. Adam & Son 26.00 Troy Adams 25.00 B.C.M.H.I.P.G. 18,109.43 BOC Gases 22.55 Barko Cleaning Service, Inc. 860.00 County of Berks 1,743.14 Bright Sign Inc. 215.00 Burkhardt Mechanical 312.77 Commonwealth of PA 82.00 Craig Correll 200.00 E. S. Savage, Inc. 32.00 Emblem Enterprises, Inc. 425.30 Fort Dearborn Life Insurance 229.49 Galls Incorporated 149.94 Galls Incorporated 100.94 Hamburg Auto Parts 4.40 Henn’s Garage 257.96 Hepner’s Glass Shop 16.50 Herr Foods Inc. 211.50 Hershey Creamery Co. 302.00 J & T Auto Rescue 137.87 Michael Ketch 25.00 Kistler O’Brian Fire Protection 85.00 Kuzan’s True Value 245.82 Leisawitz, Heller, Abramowitch 2,176.45 Louees 329.00 M & T Bank 21,230.04 M P Uniform & Supply 150.97 M P Uniform & Supply 139.99 Paul Melniczek 105.00 Met-Ed 5,327.75 Miller Municipal division 509.50 Mountain View Supply 205.75 Muhlenberg Foods Inc. 72.00 Municipal Employers Ins. Trust 188.50 National Safe Kids Campaign 60.00 Nextel Communications 683.38 Overhead Door 1,280.00 State Workers’ Insurance Fund 6,630.00 PPL Gas Utilities 701.26 Penn Pride Inc. 1,036.67 Jasten Prutzman 25.00 Quill Corporation 97.51 Quill Corporation 103.98 Reading Eagle Co. 863.30 Reed Smith LLP 8,318.76 Schlenker Motors, Inc. 263.58 Synergetics Architects 100.00 Tee’s Plus 325.17 Thren’s Auto Parts 52.12 Thyssen Krupp Elevator 160.37 Tractor Supply Credit Plan 14.99 Triangle Communications 2,148.50 Unifirst 260.00 Verizon 447.67 Wade Associates Inc. 5,000.00 Weis Markets 63.95 Win Outlet 375.05 Windsor Distributing 381.16 Windsor Press 128.35 TOTAL 84,300.42 INVOICES PAID PREVIOUSLY 95,238.74 TOTAL FOR APPROVAL 179,539.16 BILLS PAID DURING THE MONTH Borough of Hamburg – Gross Payroll 87,309.24 Borough of Hamburg – Emp. Share S.S. 4,831.49 Sam’s Club-Foodstand Supplies 541.10 Sam’s Club-Park & Pool Supplies 298.36 Berks County Treasurer 210.00 Kim Y Berger 300.00 Petty Cash-Pool 800.00 Shirley Zweizig 9.80 Hamburg Municipal Authority 800.00 Petty Cash 32.57 Sam’s Club 106.18 SOLICITOR’S REPORT Nothing to report INFORMATION ITEMS JUNE 21, 2004 – 7 P.M. – PLANNING COMMISSION JUNE 15, 2004 – 3:30 P.M. – SAFETY COMMITTEE JUNE 15, 2004 – 7 P.M. – AUTHORITY MEETING JUNE 22, 2004 – 4 P.M. – PROPERTY COMMITTEE JUNE 28, 2004 – 7:00 P.M. – WATER/SEWER COMMITTEE AND PUBLIC RELATIONS JUNE 28, 2004 – 7:30 P.M. – BOROUGH COUNCIL MEETING JULY 12, 2004 – 6:30 P.M. – COMMUNITY DAY MEETING There being no further business, the meeting adjourned at 8:55 p.m. on motion of Tina Yoder and seconded by Tammy Wilkinson.
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