MINUTES FROM THE MARCH 4, 2002 MEETING OF REC BOARD

The regular meeting of the Hamburg Recreation Board was called to order by President Glenn Powers at 7:00 PM.

MEMBERS PRESENT – Anna Heffner, Glenn Powers, Barry Shollenberger. Scott Kreider arrived late.

ALSO PRESENT – Lynda Albright-Borough Manager, June Hilbert-Recreation Director, Lynn Ernst-Secretary. Visitors present were Ken Travaglini, Luke Novotnak, Logan and Roy DelRosario.

A motion was made by Barry Shollenberger and seconded by Anna Heffner to approve the minutes of the February meeting. Motion passed.

Ken Travaglini and Luke Novotnak spoke to the Board regarding the upcoming in-line hockey games. Instead of using coin box lighting at the park, they requested that the Board consider a new lighting setup as well as electricity for an electronic scoreboard. Since the coin box has been damaged and repair time has not been determined, they are in need of lights before the season starts. They hockey surface is sunken in one corner and they would like to donate money toward the cost of repairing and repaving the surface. This would be a project for next year. They would run fund raisers to do this, and are anticipating donating half the cost. They have estimates from Ronnie Folk and Schlouch to resurface and repair the surface. Both estimates are in $15,000-$16,000 range. The plan is to build up the sunken corner, remove curbing and macadam the surface. They would also like to install boards on the side like a regular hockey rink. The hockey season is April through June; there is discussion of having a fall season as well.

Roy DelRosario, representing the Hamburg Jaycees, asked permission to hold the Hamburg Family Festival at the park on Memorial Day weekend. A motion was made by Scott Kreider to recommend that the Hamburg Jaycees be permitted the use of the entire park from Sunday, May 19 through Tuesday, May 28, for setup and take-down. Barry Shollenberger seconded the motion. Motion passed.

BOROUGH MANAGER’S REPORT – Lynda reported that the recent electrical upgrade at the park can handle the requirements for the Mudflaps. The Lions Club scoreboard project has been put on the back burner. When they have accumulated all the necessary information they will file for the grant and the project will proceed. A complete set of plans from the pool renovations has been found, and Viking Pools has been contacted for help in correcting the leak problem. They have not yet returned phone calls. The borough crew is adding water to the pool once per week, sometimes twice. Regarding a rate increase for pool season tickets, the Board discussed the pool revenue and expenses report supplied by Lynda. The phone bill in excess of $700 per year was questioned. Lynda explained that this is a twelve month expense, as it is not cost effective to have phone service disconnected after the season. During the winter months, the Verizon bill averages $45 per month and AT&T is $12. All long distance calls will be logged in the future. Alternative phone carriers and cell phone usage were discussed. The consensus of opinion was to continue with Verizon and AT&T. June stressed that the lifeguard payroll was out of line last year due to inefficient scheduling; this has been corrected. Lynda stated that the weekly in-service training for all lifeguards was very costly. Barry made a motion, seconded by Scott, to recommend a rate increase not to exceed 6%. Motion passed.

Lynda recommended a rate increase for pavilion rentals since the borough is now paying water and sewer costs for the facilities. Barry suggested reviewing these rates annually to bring the prices in line by increments. Barry made a motion to recommend a $10 increase in pavilion rentals to $35. Anna seconded it; motion passed. The pool rental at present is $150. Scott made a motion to recommend an increase to $175. Barry seconded it; motion passed. The trees on Peach Alley have not been trimmed because the ground on the park was too soft.

RECREATION DIRECTOR’S REPORT – June reported that if we want to apply for a performing arts grant for Community Day 2003, we must have a signed contract for entertainment and grant must be filed by June 2002. Her vision for the future includes a Summer Olympics at the pool and playground to include children of all ages and their parents, as well as other adults.

OLD BUSINESS – Glenn recommended that we break new horizons at the playground this year with new programs and speakers such as representatives from Hawk Mountain. Adult sports activities such as volleyball were discussed. The last Community Days Committee meeting was held on February 28. Several young people attended to express their ideas. The following committee chairman were established: Scott Kreider, Finance; Barry Shollenberger, Publicity; June Hilbert and the 2 Earls, Entertainment. The next committee meeting will be held March 28 at 7 PM. Barry reminded the members he needs their prioritized surveys to compile his report.

NEW BUSINESS – Lynda will inform the Property Committee of the lighting problem for the in-line hockey teams. Glenn stated there is an accumulation of trash at the basketball court. He will speak to the players regarding proper disposal of trash. If this doesn’t solve the problem, it may be necessary to lock up the court for a few days. There will be new rain gutters and a new door for the Fry building installed at the park in the coming weeks.

The next meeting will be held Monday, April 1, 2002, at 7:00 PM. There being no further business, the meeting adjourned at 9:30 PM on motion of Barry Shollenberger, seconded by Scott Kreider.

Respectfully submitted,

Lynn Ernst, Recording Secretary