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MINUTES FROM THE MAY 15, 2002 MEETING OF THE HAMBURG MUNICIPAL AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman David Fink presiding. Members Present - Stephen A. Smith (arrived 7:56 p.m.), David A. Fink, Richard G. Jacoby, Sr.,Stanley E. Dietrich, Roger G. Kuhns Members Absent – None Also Present – Gregory T. Unger-SDE, Jennifer Werner-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Roy R. Heffner-Councilman, Lynda G. Albright-Borough Manager, Keith L. Brobst-Superintendent, Denise L. Clare-SecretaryA motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the April minutes as written with the correction on page 110 in the first paragraph that the word thank should be tank. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Mar.-02 Credits Debits Bal.-Apr.-02 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 65,036.47 $ 61,554.44 $126,590.91 1576025848 Water-1995 Debt Ser. Res. Fund $228,664.84 $ 228.76 $1,002.35 $227,891.25 1576025857 Water-1995 B, R, & I $391,553.29 $ 384.09 $2,813.25 $389,124.13 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY April 1, 2002 to April 30, 2002 Water Revenue Account – Balance on April 1, 2002 $163,649.05 Water Sales/Penalties $ 46,686.94 Water Tap-In Fees $ 8,400.00 First Union Bank-Interest $ 3,815.60 Cert Fees $ 215.00 Interest $ 239.35 Miscellaneous $ 260.00 $ 59,616.89 $ 223,265.94
Less Paid Out $ (87,178.59)
Balance in Treasury – April 30, 2002 $ 136,087.35 ________________________________________________________________________________________________________ Fire Hydrant Account – Balance on April 1, 2002 $ 71,085.13 Fire hydrant fees/penalties $ 2,396.68 Interest $ 78.89 $ 2,475.57 $ 73,560.70 Balance In Treasury – April 30, 2002 $ 73,397.86
Sewer Revenue Account – Balance on April 1, 2002 $ 252,866.86 Sewer Rentals/Penalties $ 50,043.95 WTMA Rentals/Penalties $ 16,505.88 Sewer Tap-in Fee $ 6,000.00 Interest $ 349.21 $ 72,899.04 $ 325,765.90 Less Paid Out $ (40,813.96) Balance in Treasury – April 30, 2002 $ 284,951.94
BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING MAY 15, 2002
CHECKING ACCOUNT BALANCE IN CHECKING 4/1/02 $ 831,428.35 INTEREST $ 1,387.23 TOTAL RECEIPTS FOR MONTH OF APRIL $ 832,815.58
BALANCE IN CHECKING 4/30/02 $ 832,815.58 LYNDA G. ALBRIGHT, BOROUGH MANAGER Dave Fink asked if the $800,000+ in the sewer B,R, & I account was high. Lynda Albright said no because money was transferred from the operating account. A motion was made by Roger Kuhns and seconded by Richard Jacoby to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None A motion was made by Richard Jacoby and seconded by Roger Kuhns to accept the Industrial User Permit for MACA. ROLL CALL: Ayes- Fink, Jacoby, Kuhns Nayes- None Abstain- Dietrich Greg Unger stated that it is PVC pipe but there are manhole problems. The Authority may reject the bids and work with the low bidder to do other work instead and check the manholes and repair as needed. At this time the bids for sewer televising were opened. Below is a list of bidders and amounts.
Video Pipe Service, Inc. was the apparent low bidder. Greg Unger recommended that he check over the price and will come to the next meeting with a recommendation. Charles Fitzpatrick stated that the date of announcement of the low bidder will be at next month’s meeting. HAMBURG MUNICIPAL AUTHORITY ENGINEER'S REPORT May 15, 2002
SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The equipment for the dechlorination system is beginning to arrive. The equipment will be installed and on line to meet our NPDES parameters in June. · MID-ATLANTIC CANNERS
A new Industrial User Permit has been written and requires approval.
WATER SYSTEM
Systems Design Engineering, Inc. discussed the issues with personnel at the Hamburg Center with regard to the recent appraisal of the thank and property. Copies of the appraisal have been forwarded for their review. They continue
Greg Unger stated that there are going to be changes with water/sewer operator’s licenses. 10 hours of continuing education will be required each year. All operators who make any kind of changes to the system must be licensed. Hamburg Center-They want $325,000 to make the deal go forward or it’s off. The Authority stated that the deal would then be off and if they come back again they will have to pay full rate EDU fees. Consumer Confidence Reports-This years CCR’s have to be in the customer’s hands before July. The report is currently being worked on by SDE. There are no physical violations but there were some reporting problems. Jennifer Werner recommended sending in monthly reports certified. Authority members will have the report to review by June 1st and all changes, comments, etc. are to be in by June 7th. A motion was made by Richard Jacoby and seconded by Roger Kuhns to have Jennifer Werner mail the CCR to the Borough Office and the office will send out to the Authority members for their comment by June 7th and to mail the report to customers by July 1, 2002. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None Stan Dietrich asked if the emergency is still on for washing cars. Yes it is for another 90 days per the governor as stated 2 weeks ago. Stan Dietrich would like to have a comparison done of water/sewer rates and tap-in fees with other municipalities. SOLICITOR’S REPORT Letsche-Charles Fitzpatrick spoke to Daryl Moyer. The work is to be done by June 30, 2002. The deadline was extended to June 30 to complete before any action will be taken. Will prorate the $300 user fee if the tap-in is made mid-quarter. Greg Unger handed out the pump station specs. Greg Unger recommended adding them to the sewer specs. Members will review them and adopt at the next meeting. A motion was made by Stan Dietrich and seconded by Richard Jacoby to accept Charles Fitzpatrick’s recommendation to extend the Letsche tap-in until June 30, 2002 and have the billing prorated to accommodate the time frame. ROLL CALL: Ayes- Fink, Jacoby, Dietrich, Kuhns Nayes- None Abstain- Smith BOROUGH MANAGER’S REPORT Lynda Albright stated that she received a request not to have to pay a tapping fee. The house on the property south of the Leesport Bank that they own is being sold and moved elsewhere in the Borough. Since the EDU’s are already paid can they be transferred to where the house is being moved to? Greg Unger stated that the EDU goes with the land and not the house. Leesport Bank is selling the house so that they have the property to expand their parking area. Lynda Albright reported that a check was received from First Union for interest on the Guaranteed Water Bond of 2001 B, R, & I ($2,813.25) and the Guaranteed Water Bond of 2001 debt service fund ($1,002.35). The income is to be returned to the Authority per First Union and interested is to be paid per the indenture every 6 months. The money was deposited into the operating fund. Greg Unger thought the money should roll over into the account. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report April 2002 Wastewater We have conducted some polymer trials and made a switch. Results are fair but we feel we can do better. We will continue to look at other products and methods. We feel we are doing much better with solids handling. Last year at this time we ran the belt filter press 5 days a week and were also hauling off site. Now we are running 3 to 4 days a week and there has been no hauling. Filimentous bacteria continue to be a problem. It is under control but we have been unable to eliminate it. The dechlorination system has been ordered and the supplier assures me it will be delivered in good time to be installed before June 1. We have had some problems at the Edenburg Pumping Station. A failing check valve has been replaced and a noisy bearing is being replaced. These things were on hold due to the projected upgrade of the station. Since the upgrade is not in the near future we went ahead with the repairs. Water Hydrant flushing was done the first week in April and I am happy to report the system was very clean. In preparation for a filter plant performance evaluation we discovered that the media in # 2 filter had leaked through the bottom screens and was laying in the bottom of the clarifier. We had to shovel all the media out of the clarifier and found the grids were loose and the sealing gaskets had failed. We also found some corrosion where the overflow screens had been installed. We are making all necessary repairs and parts are on order. PaDEP was advised and we had a contingent visit to see what it looked like. We have in the mean time checked #2 filter and while there has been some leakage it is not a major problem. We have some scheduled maintenance to do on #2 as well so for the time being we are back on well water. We have taken advantage of the down time to do some cleaning of the backwash clarifier as well. As you can imagine, the dam is full and as soon as the repairs are made we will be back on surface water. Keith L. Brobst Water& Wastewater Superintendent Former Wright’s Buildings-The owner has requested that all water to the property be shutoff at the end of 2001. On December 31st a second service froze and the fire company disconnected one sprinkler. Another unmetered service was found on Pine Street. A letter was received from the owner in April stating that he wants all water services disconnected because vandals are going into the property and leaving water on. Somewhere there is still a service that is not shutoff. Keith Brobst would like to know if he should go inside to trace the lines to find the other services. The Authority stated that Keith Brobst should not trace the lines. Keith Brobst stated that there are at least 3 unmetered services. Known services have been shutoff and the other shutoff need to be located to shutoff. The owner has to pay to dig up and find the other shutoffs. Keith Brobst suggested plugging the sewer lines for a fee for the plug plus labor. A discussion was held to decide how long this man should be given to get the rest of the water services shutoff the have his service charges eliminated form his bill. Greg Unger recommended cutting and capping the sewer lines and not to set a precedent. The owner needs to find the water lines and cut & cap the sewer lines and the Authority needs to inspect. Paving-Estimates have been received. Keith Brobst recommended patching on 2nd Street. Stan Dietrich feels that the road to the sewer plant is in worse shape. Keith Brobst that 2nd Street is a public road that should be taken care of first. The work must be bid if the whole package is done. It could be added to the Borough’s specs and reject/keep whichever the authority wants paved. A motion was made by Richard Jacoby and seconded by Steve Smith to add the paving work to the Borough specs and decide at that time to which projects to reject/keep. ROLL CALL: Ayes- Smith, Fink, Jacoby, Dietrich, Kuhns Nayes- None BILLS & REQUISITIONS Dave Fink asked if the grading was done. Keith Brobst stated that it was not because the Borough no longer owns a grader. Dave Fink stated that it was better that it wasn’t graded. Stan Dietrich asked what the Rod Althouse bill for paper towels was all about. Keith Brobst stated that the towels are heavy duty and are used in place of lab wipes. Stan Dietrich would like a sample of the towels brought to meeting. Dave Fink asked who Hutchinson, Gorman and Freeh are. Lynda Albright stated that they are the auditors. Requisition #256 Water B, R, & I $ 3,472.20L/B Water Service Dive Inspection Requisition #138 Sewer B, R, & I $ 1,179.91
TV Grouting Specs & Dechlor. A motion was made by Steve Smith and seconded by Richard Jacoby to pay the bills and requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Jacoby, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID MAY 15, 2002
AT & T sewer $ 14.55 AT & T water 33.70 AT & T sewer 17.73 Althouse, Rod Janitorial water-paper supplies 478.25 Ark Rentals w-York rake rental 24.76 Barley, Snyder, Senft & Cohen w-225.00-s-225.00 450.00 Borough of Hamburg water-304.95-sewer-47.16 352.11 CCP Industries sewer-degreaser 1,658.33 Clark, Franklin D. water-constable fees 150.00 Coyne Chemical sewer-polymer Zetag 2,619.54 Deltronics Corporation sewer-replace valve at ps 1,240.01 Earthlink Inc. sewer-monthly internet service 21.95 Ehrlich Co., Inc. sewer-monthly pest service 30.00 Excelsior Blower Systems sewer-filter elements 2,297.50 Fisher Scientific sewer-chemicals 436.09 Henn’s Garage sewer-repairs to 88 Chevy 185.36 Hutchinson, Gorman and Freeh w-4240.00-s-3720.00 7,960.00
Penn Pride, Inc. water-65.21-sewer-54.05 119.26 Reading Eagle Co. sewer-advertise sealed bids 413.40 Reider Associates water-lab services 487.00 Reider Associates sewer-lab services 487.00 Randall Rentschler w-23.20-s-105.00 128.20 Suburban Propane water-propane 727.87 Systems Design Engineering, Inc. w-1561.71-s-3145.10 4,706.81 Tom Leary Instrument Service w-336.00-s-784.00 1,120.00 Verizon w-76.38-s-177.19 253.57 Verizon sewer-WTMA 304.12 Vopak USA, Inc. sewer-liquid chlorine 670.50 Waste Management of Pottstown sewer 2,830.83
Total $ 39,097.75
Bills To Be Paid total water $ 10,410.02 total sewer $ 28,687.73 Bills Paid During The Month total water $ 16,148.48 total sewer $ 23,533.80 Grand Total For Approval total water $ 26,558.50 total sewer $ 52,221.53 $ 78,780.03 PREPAID INVOICE LIST PPL Utilities sewer $ 341.70 Blue Mountain Computer sewer-computer upgrade 109.00 GPU Energy water-1305.92-sewer-516.33 1,822.25 HMA sewer-utility bills 469.97 Clare, David A. w-meter reading 268.45 Clare, Denise L. w-meter reading 122.85 Borough of Hamburg water-14327.66-s-21985.66 36,313.32 Petty Cash water 12.45 Postmaster of Hamburg water-111.15-sewer-111.14 222.29
TOTAL $ 39,682.28 NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Richard Jacoby and seconded by Stan Dietrich to adjourn the meeting at 8:25 p.m.
Attest:
Denise L. Clare, Recording Secretary |
