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MINUTES FROM THE MAY 9, 2005 MEETING OF BOROUGH COUNCIL The ninth regular meeting of the Hamburg Borough Council for 2005 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Adam Dries, Charles Figard, Jeanette Heckman, Dale Schlenker, Tammy Wilkinson, Tina Yoder Members Absent – Martha Bertolet Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Solicitor Shollenberger Visitors- Alex Strahn, Dan Roman, Norma Berger, Heather Breininger, Mike Trask (Reading Eagle), Lori Guldin, D. Vallce, Kerry Delong, Chief Painter, Maria Herne (Pottsville Republican) A motion was made by Charles Figard and seconded by Tammy Wilkinson to approve the amended agenda by adding the Water/Sewer Committee Report and a motion regarding the EMS Tax. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None COURTESY TO AUDIENCE A letter was presented to the Borough Manager to take to Property Committee. Lori Guldin questioned why there were 4 police officers at the school for the Talent Show. Chief Painter stated that Officer Schwoyer was assigned to the school that evening and since the department had information that there could be problems he had the officers that were on duty stationed at the school for high visibility unless there were calls that had to be dealt with. Ms. Guldin also stated that she check with the Board of Elections and the mayor cannot hold the Mayor’s position as well as a constable position. A motion was made by Jeanette Heckman and seconded by Dale Schlenker to approve the minutes of the April 25, 2005 meeting. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None A motion was made by Tina Yoder and seconded by Charles Figard to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Building/Zoning/Codes Report, Treasurer’s Report, Police Report, Property Committee Report and Water and Sewer Committee Report. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None BOROUGH MANAGERS REPORT APRIL, 2005 The Borough Manager’s activities for the month of APRIL, 2005 included the following: Held Staff meetings to discuss various issues. Addressed complaints and other correspondence as needed. Met various times during the month with John Leonforte, Code Enforcement Officer, for updates on projects he is working on, primarily North Crescent Avenue, North 6th Street, as well as various storm sewer projects. Attended meetings of Our Town Foundation to respond to and answer questions on outstanding issues regarding various projects being worked on and planned in the Borough, primarily in the business district. Kim Berger, Office Manager and I met with Bill Gorman, auditor, regarding new information required by the Borough as part of the audit process. We are now required to put together a supplement to the audit referred to as "Management’s Discussion and Analysis". This is a requirement under "GASB34" and will be part of the audit, which must be done annually. Attended a meeting with PennDOT officials regarding the State Street Bridge over the Schuylkill. They presented their plans and indicated work would commence following the I-78 project. Met with a representative from Cedar Shopping Centers to discuss water and sewer EDU’s for this complex. Also discussed the new Redner’s store, which is expected to open the latter part of June of this year. Kim Berger, Office Manager, Rick Pickel, Public Works Supt., and I met with Joe Kritolsky, PennDOT representative to review upcoming roadwork and storm sewer projects in the Borough. Spoke with PennDOT representatives during the month on several different occasions regarding various issues and concerns of residents on the I-78 project. Met with Kim Emes and Mr. And Mrs. Kramer of Kramer’s towing to review the Borough’s policies with regard to towing and impounding in the Borough. Spent time working with Atty. Doug Rauch relative to the refinancing of the general obligation bond and Line of Credit. In addition to the two regular council meetings, Recreation Board, Planning Commission and Hamburg Municipal Authority as well as Property committee, Safety Committee, Finance, Personnel Committees. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of April, 2005. Lynda G. Albright Borough Manager PUBLIC WORKS SUPERINTENDENT’S REPORT Throughout the month continued cold patching. Repaired the 2 hour parking signs. The grass mowing has started at all the parks. We also started work at the parks getting them ready for the summer season. Also started getting things prepared at the pool. Painted the baby pool. Turned all water on at the park and ballfields. Assisted with repairing the water fountain at the municipal building. Worked on the greenway trail – put stone down, seeded the ballfield. Assisted the contractor with cleaning up the trees at the park. Installed the storm drain pipe on South Crescent Avenue. Flushed the fire hydrants. Rebuild hydrants at 2nd and Island and 3rd and Maple. Work on the dryer press at the sewer plant. Attended staff meetings and Road Committee as requested. . Water/ Wastewater Superintendent’s Report April 2005 Water Hydrant flushing was done the first week of the month. The system remains in good condition, however we did have problems with several hydrants and they have been repaired. The plant has been misbehaving since heavy rains the beginning of the month. The increased turbidity created some issues and the plant had to be shut down and the clarifiers back flushed, drained and cleaned from underneath. We have checked all the water services in the Wyndcliffe 2 development for accessibility. We reported the deficiencies to the developer for repair before accepting the utilities. Wastewater The plant is still experiencing settling difficulties. Things are more under control this month but we are still using a settling aid and we will lose solids without it. I attended a seminar to help prepare for laboratory certification and also attended a pretreatment conference. The in home inspections for Zone 1 started the first week of the month and are almost complete. There are a handful of residents who have not responded and those accounts are being turned over to the solicitor. I met with the construction "team" in regard to process and hardware. Test holes have been dug on the site and things are moving right along. The I-78 project has kept us busy marking lines for the relocation of utilities. That project is expected to start in a few days. Respectfully Submitted
OFFICE MANAGER’S REPORT – APRIL 2005 Researched and compiled information for the engineer. Updated the workman’s compensation files and closed out those that were complete. Updated the municipal access channel and the web page. Season tickets have started coming in and are being entered in the database. Due to the I-78 project there has been a lot of work done with marking water and sewer lines and storm drains. I worked with a representative of Met-Ed in locating the lines and worked with the supervisors who were doing the marking. We have started the inspections of Zone 1. There were about 200 appointments set up. After these inspections, letters were sent to those individuals who needed to make repairs. I made some courteous phone calls for those who did not respond. I worked with the Public Works Superintendent on the bid specs for Windsor and Peach and N. 4th Street. Also met with the PA DOT state representative regarding numerous issues. Researched information regarding the HVAC. An HVAC study has been conducted. Met with representatives for pricing of the fire extinguisher service. Compiled information for the new police pension actuary. Updated EMA files. Attended an EMA training course. I have begin working on updating the trash and recycling specs. I have completed the performance grant application for the recycling. This may be a way to obtain additional funding for the recycling program. Attended two council meetings and staff meetings as necessary. Minutes were prepared for all the meetings.
Building, Zoning and Codes Report Five building permits and twelve zoning permits were issued in April. I contacted Ryan Curran At Barry Issett regarding the traffic study done at the south 4th Street and Route 61 intersection. He will send to us ASAP. Major projects ongoing or proposed are as follows: We are currently reviewing the Rite Aid construction plans at Hamburg Commons. Inspections and reviews continue at Cedar Shopping Center for the renovation of the former Ames site into a Redners store and fit out for a liquor store and credit union inside the Redners store. Inspections and reviews continue American hotel regarding the second phase of construction. The restaurant area on 4th St is expected to be open by June. Inspections were completed for residential and light commercial, previously permitted, work in the borough. Bids have been received and awarded for the N 6th Street paving project. The storm water project for Windsor St at Peach Alley at the KMX property has been delayed until EPA sends a clarification of financial responsibility for work required if battery casings or contamination are discovered while installing pipe. Bidding has been let for N. 4th and for the storm water plan Poplar to N Crescent Street. Property Maintenance complaints of rubbish, and Occupancy inspections continue to be addressed John Leonforte Code Administrator
HAMBURG BOROUGH POLICE DEPARTMENT APRIL 2005 ACTIVITY REPORT
PROPERTY MEETING APRIL 26, 2005 MUNICIPAL CENTER – 4 PM ATTENDING: Lynda Albright, Tammy Wilkinson, Martha Bertolet, Chuck Figard & Dale Schlenker Hamburg, Pa May 9, 2005 7:30 p.m. VISITOR: Daryl Kohler
Chairman of Property Dale R. Schlenker
Water & Sewer Committee April 25, 2005
Attendance: Tammy Wilkinson, Tina Yoder, Martha Bertolet, Lynda Albright Discussion was held on the tap in rate requirements. Due to the expansion and the new rate charge, a request for relief of the 90% rule. Recommendation will be given to remove the 90% and allow the Municipal Authority to set their rate at their discretion. Tammy Wilkinson OLD BUSINESS The following bids were opened for Windsor and Peach storm drain workLANDIS DECK & SONS $19,563 SCHUYLKILL PAVING $21,100 The following bids were opened for N. 4th St. storm drain workREADING SITE CONTRACTORS $41,104 SCHUYLKILL PAVING $28,852 A motion was made by Charles Figard and seconded by Tina Yoder to accept the bids as presented and to be reviewed by the Solicitor and Borough Manager. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None NEW BUSINESS On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Tina Yoder to approve the Municipal-Main Street Organization Cooperation Agreement. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Personnel Committee, a motion was made by Tina Yoder and seconded by Jeanette Heckman to accept the resignation of Michael Stasulli from the Recreation Board and authorize the Borough Manager to send a letter of thank you and appreciation for serving on the Board. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Personnel Committee, a motion was made by Charles Figard and seconded by Tina Yoder to appoint Kathleen Maberry as a member to the Recreation Board effective immediately, term ending 12/31/06. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Tina Yoder authorizing the Borough Manager to contact Wade Associates to proceed with finalizing bids specs for both pools and putting them out for bid.ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Tammy Wilkinson to execute the Agreement of Sale for the purchase of the parking lot at the northeast corner of State and Front Street, currently owned by DAKE and authorize the Borough manager to work with the solicitor for a settlement date. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Charles Figard to approve the Agreement with the American Inspection Agency, who will serve as back-up for electrical inspections in the Borough of Hamburg. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Finance Committee, a motion was made by Dale Schlenker and seconded by Charles Figard to create an amnesty period for payment of the Emergency Municipal Services Tax pursuant to Ordinance #728-05 and to refund penalties that have been paid. An amnesty period is to be created and 1) All employers in the Borough of Hamburg will be notified that payment of the tax shall be paid on or before June 30, 2005 and 2) Failure of the employers or self-employed individuals to pay the tax pursuant to the Ordinance #728-05 on or before June 30, 2005 shall result in strict imposition of the interest and penalties set forth in Section 9 of the Ordinance and 3) The Borough Manager is hereby directed to refund all penalties that have been paid by employers for failure to make timely payments prior to March 1, 2005. This amnesty period is a one time consideration of Borough Council to allow all employers to address the technical difficulties presented by the act and the ordinance and to treat all employers equal and fair by refunding penalties previously paid. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None A motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve payment of invoices totaling $128,719.72 T. Wilkinson abstained from Met-Ed (family member works for them) and Reading Eagle (direct income). T. Yoder abstained from Pickel’s Hauling (relative) ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None List of Bills For Approval AT&T 329.89 County of Berks 1,867.26 Berks Products Corp. 28.39 Berks-Mont Newspapers, Inc. 234.09 Bright Sign Inc. 45.00 Burkhardt Mechanical 126.08 Centre Township 25.00 E-Mac Dairy Brush Co 84.80 Fort Dearborn Life Insurance 233.06 Hamburg Ambulance 185.00 Hartman Janitorial 850.00 Henn’s Garage 1,675.08 ICI Paints 148.53 Mike Kershner 296.00 W. R. Lindenmuth Lumber & Supply 1,000.00 William McEllroy III 13.69 Met-Ed 5,321.82 Mountain View Supply 302.17 Nextel Communications 729.40 PA Economy Leaque-Central PA 50.00 State Workers’ Insurance Fund 4,517.00 PPL Gas Utilities 1,730.40 Penn Pride, Inc. 1,333.89 Personalized Computer Help 100.00 Pickel’s General Hauling 150.00 Proac Corporation 3,949.50 Purchase Power 2,016.99 Reading Eagle Co. 209.84 Randall Rentschler Inc. 59.65 Reppert’s Auto Service 633.83 Sam’s Club 77.64 Richard M Scaeffer 372.30 Softwear Systems 27.50 Thren’s Auto Parts 40.41 ThyssenKrupp Elevator 165.18 Unifirst 232.46 Verizon 398.34 Windsor Press 92.40 INVOICES TO BE PAID 29,652.59 INVOICES PAID PREVIOUSLY 99,067.13 TOTAL FOR APPROVAL 128,719.72 BILLS PAID DURING THE MONTH Borough of Hamburg – Gross Payroll 84,992.45 Borough of Hamburg – Emp. Share S.S. 4,646.10 Berks Co. Treasurer 601.50 Yoder’s Heating 339.37 Union Fire Co. #1 7,500.00 Hamburg Game Assn 52.00 M & T Bank 442.80 Sam’s Club 59.22 HMA 394.00 Petty Cash 39.69 SOLICITOR’S REPORT An executive session was called at 7:48 p.m. to discuss personnel issues. Meeting reconvened at 8:05 p.m. A motion was made by Tammy Wilkinson and seconded by Tina Yoder to accept the resignation of Chris Hartz, full-time police officer, effective May 28, 2005. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None A motion was made by Tina Yoder and seconded by Tammy Wilkinson to hire William Kramer as a full-time police officer effective June 2, 2005 and to serve a one-year probationary period. ROLL CALL: AYES – A. Dries, T. Wilkinson, T. Yoder, J. Heckman, C. Figard, D. Schlenker NAYES – None INFORMATION ITEMS May 16, 2005 – 7:00 p.m. – Planning Commission May 17, 2005 – 3:30 p.m. – Safety Committee May 18, 2005 – 7:00 p.m. – Hamburg Municipal Authority Meeting May 23, 2005 – 7:00 p.m. – Water/Sewer & Public Relations Committee May 23, 2005 – 7:30 p.m. – Borough Council meeting There being no further business, the meeting adjourned at 8:15 p.m. on the motion of Charles Figard and seconded by Tina Yoder. Attest: Kim Y. Berger
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