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MINUTES FROM THE NOVEMBER 8, 2004 MEETING OF BOROUGH COUNCIL The twenty-first regular meeting of the Hamburg Borough Council for 2004 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Adam Dries, Tammy Wilkinson, Charles Figard, Jeanette Heckman, Martha Bertolet, Dale Schlenker Members Absent – Tina Yoder Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Mayor Roy Del Rosario Visitors- Mike Trask, Maria Henn (Reading Eagle), Neven Dries, Norma Berger, Sylvia Summons, Kim Emes, Chief Michael Painter, John Timtishin, John Leonforte A motion was made by Dale Schlenker and seconded by Charles Figard to approve the amended agenda by adding the Road Committee Report and a motion under New Business dealing with Turner Street. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard,D. Schlenker NAYES – None COURTESY TO AUDIENCE Nothing A motion was made by Martha Bertolet and seconded by Jeanette Heckman to approve the minutes of the October 25, 2004 meeting and the public hearing of October 25, 2004. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. SchlenkerNAYES – None A motion was made by and seconded by to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Treasurer’s Report, Police Report, Property Committee Report and the Road Committee Report ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. SchlenkerNAYES – None BOROUGH MANAGERS REPORT OCTOBER, 2004 The Borough Manager’s activities for the month of OCTOBER, 2004 included the following: Held Staff meetings to discuss various issues. Handled complaints as needed. Met various times during the month with John Leonforte, Code Enforcement Officer, for updates on projects he is working on, as well as the Proposed Zoning Ordinance. The new zoning ordinance is being presented for adoption at the November 8, 2004 meeting. Also discussing proposed amendments to the UCC code. Received 2005 budget requests from the department heads and continue working on the preliminary budget for submittal to Finance Committee Monday evening. As you are aware, the paving project on the municipal lot is now complete; we are currently working on signage for the various need of the lot. Storm drain work commenced the day after election and should be complete by the end of the week. Met with representatives from Fulton Bank to review and discuss the Borough’s banking needs. They may be submitting a proposal in the near future. Have been looking at and meeting with various janitorial services for the upcoming year. Met with Mary Rockwell, Appraiser, who will be appraising the vacant parking lot across from NAPA on State Street that the Borough has agreed to purchase. Had a meeting, along with Council representatives and Code Enforcement Officer, with EPA to discuss Exide being added as a superfund site. Attending a meeting in Shillington for the purpose of reviewing and discussing health insurance costs for 2005. We are again looking at a significant increase for next year. It is anticipated that these costs may start to level out somewhat in the next couple of years. We are also looking at broadening our consortium statewide in an effort to obtain more affordable prices. Kim Berger, Office Manager and I met with representatives of Met-Ed (First Energy) to go over our current contract, and discuss our needs for the future and to discuss any concerns that the Borough has with the electric company. Due to a meeting conflict I had, I asked Kim to attend a meeting with Berks Earned Income Tax regarding future collections of the Earned Income tax. More information on this will be forthcoming to the Finance Committee. In addition to the two regular council meetings, Recreation Board, and Hamburg Municipal Authority, attended Property committee, Personnel Committee, Safety Committee, Finance and W/S/Public Relations. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of October, 2004. Lynda G. Albright Borough Manager PUBLIC WORKS SUPERINTENDENT’S REPORT After conferring with the Chief of Police, speed limit signs were erected on Pine Street We have received 96 tons of salt to start out the winter season of 2004/2005. Time was spent working on removing signs from the municipal center parking lot. The fall season has started and so has the collection of leaves at the park. The park fence has been vandalized twice this month and both times the crew has repaired the damage. Body work was performed on the 1989 dump truck to prepare for inspection. The crew used the tar sealer to seal cracks in the roads around the borough. The electric line at the volley ball net was vandalized. The crew repaired this line. A ½" water line was repaired at 118 State Street. The crew assisted in replacing a 1" valve at the wastewater treatment plant. The crew also assisted in installing the roller on the dry press at the wastewater treatment plant. The crew installed 200’ of 15" pipe at the dead end of Geary Drive. This was part of the storm sewer project. The crew moved a ¾" water stop for Sal Fiore of Franklin Street so that they could install curbing. The roller is beyond repair and so we rented a roller from Kuzan’s for a week. The following streets and alleys have been completed.
Attended staff meetings and Road Committee as requested. Respectfully submitted,
Water/Wastewater Superintendent’s Report October 2004 Water The fall hydrant flushing has been completed. Over all the system looks good. Pressure changes during the flushing caused a service line to break. Repairs were made with a minimum of inconvenience. Hamburg Center has finished their project and will be making bulk draws at night and drawing from their tank during the day. This seems to be working fine after some initial timing problems. I attended a meeting with the Reading Area Water Authority in regard to extending their water main north to I-78. If that is to happen it will be several years away and will not affect the Hamburg Authority’s operation. Wastewater The belt filter press has been repaired and is operating. With the closing of the Pine Grove Landfill our sludge is now being disposed of at the Grand Central Sanitation Landfill in Pen Argyl Pa. Several rattling, broken, and below grade manholes have been repaired, or replaced. There are several more to be done but it will have to wait till the weather breaks in the spring. We also did some TV work in the mains finding several breaks and cracks. The engineer is preparing a bid to make repairs and also to televise a significant portion of the system. We have replaced the water bath in the laboratory and purchased a new, larger incubator. We also replaced the muffler on the emergency generator. We had 2 incidents with MACA involving extremes in ph. We have spoken with them and there have been no further incidents. We have also had a few incidences where the influent contained some sort of dye. We have, as yet, been unable to determine where it came from. We have received the results of the samples for the DMR quality assurance testing for the EPA. All results were satisfactory. Preliminary budgets have been submitted with the only significant increases in the area of energy. Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT
During the month of October: Highway occupancy permits were completed for various leaks in the borough. Throughout the month worked with the Jaycees and Chief Painter regarding the King Frost Parade. Soliciting permits for the parade were completed. Work has been completed on updating the EMA book. Prepared an ordinance for the municipal center parking lot. Work has been completed on renewing the trash and recycling contract. Lynda and I met with representatives from Met-Ed regarding streetlights in the borough. Various letters were mailed in response to complaints received regarding trash, debris, junk vehicles, water meters being blocked et. Attended a meeting with Berks EIT in reference to collection of the local taxes. More information is to come on this subject. Attended EMA training – 1st Responder and Haz-Mat Awareness given through Reading Area Community College. Attended two council meetings, one EMA meeting, one Civil Service Commission meeting and staff meetings as necessary. Respectfully submitted, Kim Y. Berger
HAMBURG BOROUGH POLICE DEPARTMENT OCTOBER 2004 ACTIVITY REPORT
None due to illness
PROPERTY COMMITTEE MEETING OCTOBER 26, 2004 MUNICIPAL BUILDING – 4PM ATTENDING: Lynda Albright, Jeanette Heckman, Martha Bertolet, Tammy Wilkinson, Chuck Figard, John Leonforte & Dale Schlenker
Chairman of Property Dale R. Schlenker ROAD COMMITTEE MEETING NOVEMBER 1, 2004 PRESENT: Adam Dries, Tammy Wilkinson, Tina Yoder, Dale Schlenker and Martha Bertolet, Richard Pickel, John Leonforte, Lynda Albright and Officer Kramer Visitors – Chris Wade, Joyce Lovak, Ronald Huylett, Dennis Carter, Ken Pride and Tonya Wanamaker Residents were present to discuss the section of Turner Street in front of their homes. Mr. Leonforte was going to contact contractors for estimates for this project and recommendations will be made at the Monday meeting. Tammy Wilkinson OLD BUSINESS On the recommendation of the Planning Commission and Bldg/Zoning Officer, a motion was made by Dale Schlenker and seconded by Charles Figard to adopt the new amended zoning ordinance as has been presented and advertised. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – None NEW BUSINESS On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Jeanette Heckman to adopt ordinance #723-04 authorizing the borough to join with other political subdivisions as a member of the Pennsylvania Municipal Health Insurance Cooperative, to enter into an intergovernmental agreement for the purpose of joining the "PMHIC" and to participate as a member of the "PMHIC". ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. SchlenkerNAYES – None On the recommendation of the Borough Manager, a motion was made by Charles Figard and seconded by Jeanette Heckman to approve the agreement with the Pennsylvania Municipal Health Insurance Cooperative. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – None On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Charles Figard to authorize a change to the zoning ordinance regarding backlit signs in various sections of the Borough to promote the vision of historic Hamburg as requested by the OTF. ROLL CALL: AYES –, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – A. Dries, T. Wilkinson On the recommendation of the Finance Committee, a motion was made by Charles Figard and seconded by Jeanette Heckman authorizing the Borough Manager to work with the solicitor on applying for a Tax Anticipation Note for 2005. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. SchlenkerNAYES – None On the recommendation of the Finance Committee, a motion was made by Dale Schlenker and seconded by Charles Figard to award a contract to Schuylkill Paving Inc. in the amount of $7,300 to repair a 200’ X 25’ section of Turner Street before the end of November. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. SchlenkerNAYES – NoneA motion was made by Charles Figard and seconded by Jeanette Heckman to approve payment of invoices totaling $113,398.38. T. Wilkinson abstained from Reading Eagle (direct income) and Met-Ed (family member works for them) ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. SchlenkerNAYES – None List of Bills For Approval AT & T 264.01 Arigas East 23.07 Albright College 50.00 B.C.M.H.I.P.G. 18,226.09 Barko Cleaning Service 913.00 County of Berks 1,836.97 Berks Products Corp. 275.49 Berks-Mont Newspapers 410.10 Chief Supply Corp. 93.59 Denise Clare 200.00 Commonwealth of PA 35.00 E-Mac Dairy Brush Co. 65.50 EJB Paving & Materials 2,034.49 Fort Dearborn Life Insurance 230.68 Galls Incorporated 56.98 International Code Council Inc. 100.00 Interstate Supply Co. 85.84 Koch Materials Co. 840.00 Leisawitz, Heller, Abramowitch 2,387.11 Lowe’s Business Account 107.33 Dave Mazaika 89.99 Met-Ed 5,317.84 Miller Municipal Division 52.80 Mountain View Supply 3.89 Municipal Employers Ins. Trust 188.50 State Workers’ Insurance Fund 6,629.00 PA State Assn Boroughs 631.00 PPL Gas Utilities 825.89 Penn Pride Inc. 1,235.09 Sam’s Club 100.74 Roger Stetzler 44.00 Strobes 4 Safety 114.95 Thren’s Auto Parts 118.55 ThyssenKrupp Elevator 160.37 Triangle Communications 318.50 Unifirst 210.83 Verizon 409.80 Windsor Press 65.70 YIS/Cowden Group Inc. 37.00 Zee Medical Service Company 64.50 TOTAL 45,500.59 INVOICES PAID PREVIOUSLY 67,897.79 TOTAL FOR APPROVAL 113,398.38 BILLS PAID DURING THE MONTH Borough of Hamburg – Gross Payroll 61,727.67 Borough of Hamburg – Emp. Share S.S. 4,203.66 YIS/Cowden Group Inc. 160.00 YIS/Cowden Group Inc. 26.00 M&T Bank 430.16 National Rifle Assn. 50.00 Petty Cash 990.00 Kim Cherry 39.99 Sam’s Club 230.31 Petty Cash 40.00 SOLICITOR’S REPORT Nothing INFORMATION ITEMS NOVEMBER 15, 2004 – 7 P.M. – PLANNING COMMISSION NOVEMBER 16, 2004 – 3:30 P.M. – SAFETY COMMITTEE NOVEMBER 17, 2004 – 7 P.M. – AUTHORITY MEETING NOVEMBER 22, 2004 – 7:00 P.M. – WATER/SEWER COMMITTEE AND PUBLIC RELATIONSThere being no further business, the meeting adjourned at 7:43 p.m. on the motion of Jeanette Heckman and seconded by Tammy Wilkinson.
Attest:
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