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MINUTES FROM THE SEPTEMBER 18, 2002 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman David Fink presiding. Members Present - Stephen A. Smith (arrived 7:35 p.m.), David A. Fink, Stanley E. Dietrich, Roger G. Kuhns Members Absent – Richard G. Jacoby, Sr. Also Present – Timothy Wilhelm-Hamburg Center, Marilyn Nelson-Tilden Township Supervisor, Ron Turpak-Tilden Township Engineer, Gregory T. Unger-SDE,Jennifer Werner-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Roy R. Heffner-Councilman, Lynda G. Albright-Borough Manager, Keith L. Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the August minutes as written and presented. ROLL CALL: Ayes- Fink, Dietrich, Kuhns Nayes- None VISITORS Marilyn Nelson and Ron Turpak were in attendance regarding Tilden Township’s sewer capacity. They are currently in the process of preparing their Act 537 plan which will include increasing capacity into Hamburg’s facility. Information was handed out showing estimated future usage. Tilden Township will be asking for 40,000 gallons for the proposed Cabela’s store. 125,000 gallons was already paid for and is for the industrial park only. It is hoped that in the future some of it will be used in West Hamburg. Ron Turpak asked if we have capacity to purchase and can it be provided without an upgrade to the plant. Greg Unger stated that the first upgrade (643 EDU) Tilden requested on their future use can be absorbed anything more than that will probably require upgrading the plant. After the original agreement is used up what is not used in the industrial park goes to Tilden Township to be used anywhere in the township. Greg Unger recommended the Authority have him analyze the situation because it can’t be done tonight. A motion was made by Roger Kuhns and seconded by Stan Dietrich to direct Greg Unger to study the situation until the next meeting and to come back with his findings. ROLL CALL: Ayes- Fink, Dietrich, Kuhns Nayes- None 40,000 gallons was asked for last year for the trailer park. Rick Boyd asked if Tilden Township would be interested in a joint authority. It was stated that yes, possibly. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Jul.-02 Credits Debits Bal.-Aug.-02 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 222.49 $ .21 $ 222.70 1576025848 Water-1995 Debt Ser. Res. Fund $228,584.99 $ 221.71 $228,806.70 1576025857 Water-1995 B, R, & I $381,599.62 $ 370.61 $381,970.23 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY Water Revenue Account – Balance on August 1, 2002 $190,673.93 Water Sales/Penalties $ 44,838.12 Water Tap-In Fees $ 2,100.00 Cert Fees, Constable Fees, Final Fees $ 480.00 Interest $ 236.87 Miscellaneous $ 780.00 $ 48,434.99 $ 239,108.92
Less Paid Out $ (24,860.15)
Balance in Treasury – August 31, 2002 $ 214,248.77 ________________________________________________________________________________________________________ Fire Hydrant Account – Balance on August 1, 2002 $ 80,025.23 Fire hydrant fees/penalties $ 2,154.26 Interest $ 81.58 $ 2,235.84 $ 82,261.07 Balance In Treasury – August 31, 2002 $ 82,261.07
Sewer Revenue Account – Balance on August 1, 2002 $ 239,446.29 Sewer Rentals/Penalties $ 45,641.59 WTMA Rentals/Penalties $ 3,190.88 Sewer Tap-in Fee $ 1,500.00 Interest $ 339.51 State Subsidy $ 51,950.13 Miscellaneous $ 450.00 $ 103,072.11 $ 342,518.40 Less Paid Out $ (47,835.97) Balance in Treasury – August 31, 2002 $ 294,682.43
BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING SEPTEMBER 18, 2002
CHECKING ACCOUNT BALANCE IN CHECKING 8/1/02 $ 824,736.00 INTEREST $ 1,325.45 $ 826,061.45 TOTAL RECEIPTS FOR MONTH OF AUGUST LESS TO: USA BLUE BOOK $ (3,904.77)
BALANCE IN CHECKING 8/31/02 $ 822,156.68 Lynda G. Albright A motion was made by Roger Kuhns and seconded by Stan Dietrich to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented.ROLL CALL: Ayes- Fink, Dietrich, Kuhns Nayes- None Dave Fink asked if it was feasible to change all the nuts on the fire hydrants to make them all the same. Keith Brobst stated that no it was not because most are harder to open by just anyone. Dave Fink asked Tim Wilhelm’s thoughts on this and he stated that a storz connector could be used with no adapter by any department. They also can be made steal proof. Prices will be checked into. HAMBURG MUNICIPAL AUTHORITY
SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The equipment for the dechlorination system has been installed. It is being run in the manual mode right now and work on the automatic system is in progress. The fiberglass enclosure has been installed for the control valves and cylinders. TRC parameters are being met. · MID-ATLANTIC CANNERSSystems Design Engineering, Inc. and Hamburg representatives met with MACA on Monday to discuss their sewer use fee. MACA projects their future production willbe 75% of their previous production.
WATER SYSTEM
Greg Unger recommended continuing as is for another 2 months for a retroactive agreement to see what happens. The last sewer increase was in 1993. MACA thinks that if their sewer rates increase that the public rates should go up as well. It was stated to increase the rates 3%/year because of the $50,000 MACA shortfall of revenues. MACA doesn’t not want to have to make it all up and can’t. Greg Unger forecasted a 3% minimum increase. The separator arrived in the last week. Dave Fink turned the gavel over to Steve Smith at this time. SOLICITOR’S REPORT Hamburg Center-The agreement has been prepared and sent to the Department of Public Works. A call was received from Sally Rodgers which prompted the letter Charles Fitzpatrick prepared and sent to the Authority. Ms. Rodgers stated that the Commonwealth cannot indemnify anyone. Ms. Rodgers has backed off considerably since the Authority letter was written and significant changes have been made to the policy regarding illnesses. The water was turned on August 19 but the state cannot backdate an agreement but they are paying for the water from then on. A special request was needed for the payment/agreement. If the PSI goes below 40-45, the toilets will flush continuously. 60-75 is normal PSI. There is a clause in the agreement that the Authority is not responsible for PSI changes. The state says it has to be negligence but may be backing off on this too. Actual rates must be included in the agreement and are subject to increases. A sexual harassment policy must be in effect even though the Authority has no employees but the Borough does and the Borough Manager reported that the Borough does have a sexual harassment policy in effect. There is no agreement in effect at this point, but there is a sincere interest to do so. August 19, 2003 will be the last day of the agreement regardless of the signing date. Tim Wilhelm stated that there are several options being looked at for future water supplies. There will be a meeting on September 25, 2002. At this point, there are 3 options being looked at:
They would like to fix the plant and never have to redo it again. Greg Unger asked if wells are allowed for domestic use. Hamburg Center is in Windsor Township and Charles Fitzpatrick will have to check into this. Greg Unger stated that wells could cut into the Authority’s aquifers and reduce our wells. The agreement should be done in the next few weeks.
BOROUGH MANAGER’S REPORT Letsche-Linda Rehrig (the soon to be owner of the property on William Street) was told to attend a council meeting who in turn sent her to Lynda Albright. There has been a lack of communication with Daryl Moyer. The mortgage holder has been given prices for the tap/fine, etc. Linda Rehrig feels that it is not her fault and asked to have the fee waived. The line is to be installed after settlement. Charles Fitzpatrick suggested waiving the fee if paid within 60 days of this date. A motion was made by Stan Dietrich and seconded by Roger Kuhns to have the water line installed within 60 days and to have the $300 fee waived. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None A meeting with Penn Dot was held as requested by them regarding utilities. Greg Unger is looking for reimbursement for the review of the 5th Street bridge. They do not do that but the work must be done. There is a 90% cost sharing for this though. Gannett/Fleming is over on time and an agreement is being prepared to be submitted for overage. 10% is to be paid by the Authority to install the line. In spring of 2003 the bids are to go out with work being started in fall 2003 (stage 1). In 2004-2005 stage 2 and 3 will be done which includes the 5th Street bridge. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report-August 2002 Water There was a computer error August 3rd at the water plant which caused the filters to back wash more than 20 times over night. The proper reports have been made to the PaDEP and the plant was back on line the next day. Tony and I met with representatives of Philadelphia Water Co. on a source water risk assessment. Philadelphia Water has a contract with PaDEP for this region. Due to problems with their water filtration plant officials of Hamburg Center approached the Municipal Authority to supply water to the Center. After meeting with Hamburg Center and being assured there could be no cross contamination of our system, we are now supplying water to them. We are now totally on well water, after spending most of the month running 1 filter and supplementing that with well 5. The Governor has once again extended the drought emergency and strict water use rules are in effect. Enforcement of these rules lies with the police and I have spoken to the Chief in regard to that. Wastewater We have completed cleaning on all tanks with everything back on line except one secondary clarifier, which is not needed. The dechlorination system is still being run in the manual mode. All parts are here and will be installed soon. There have been some minor glitches and we continue to work on that. There have been several power failures at the plant over the last several weeks and the alarm company did not notify us. I have spoken to them and we are upgrading the system to include the sections of the plant that are not on the alarm system. I met with Steve Bright of EJB to lay out the scope of the paving to be done at the plant. It should be completed within the next few weeks.
Keith Brobst stated that the paving is done on 2nd Street and at the STP. Keith Brobst stated that well levels have dropped but not significantly. BILLS & REQUISITIONS Stan Dietrich asked about the M.J. Reider bill. Why is the water testing so high? Keith Brobst stated that there was additional testing done for the NPDES that needs to be done every 5 years. Stan Dietrich asked what excavating was done. Keith Brobst stated that it was not at the plant that it was to move a curb box for curb installation. Stan Dietrich asked who is Yoas. It was stated that they do map copying. Requisition #261 Water B, R, & I $ 3,389.17 L/B Water Service 47 meters Requisition #262 Water B, R, & I $ 9,798.25 Reading Foundry & Supply Flow valve & dirt separator Stan Dietrich asked why the bill for the separator was so much. The quote was for $8,000. The $8,000 was for the separator the rest was freight. A motion was made by Dave Fink and seconded by Stan Dietrich to pay the bills and requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T sewer $ 14.55 AT & T w-$33.06-s-17.63 50.69 Barley, Snyder, Senft & Cohen w-72.40-s-52.60 125.00 Borough of Hamburg water-345.99-sewer-418.82 764.81 Clark, Franklin D. water-constable fees 37.50 Earthlink Inc. sewer-monthly internet service 23.95 Edenburg Welding water-SS pump bracket 82.70 Ehrlich Co., Inc. sewer-monthly pest service 30.00 Exeter Supply Co. water-supplies 753.20 Henn’s Garage water-vehicle repairs 129.40 Kershner, Mike sewer-repair locked gear box 40.00
Penn Pride, Inc. water-79.74-sewer-42.26 122.00 Quill Corporation w-23.93-s-23.93 47.86 M. J. Reider Associates water-monthly testing services 2,777.00 M. J. Reider Associates sewer-monthly testing services 428.00 Reppert, Kenneth A. Excavating sewer-excavating 706.42Systems Design Engineering, Inc. w-1032.53-s-54.05 1,086.58 United Parcel Service sewer-UPS charges 8.63 Univar USA Inc. water-soda ash & chlorine 3,237.72 Verizon w-77.74-s-229.58 307.32 Waste Management of Pottstown s-monthly sludge hauling 2,036.49Western Auto sewer-battery 47.99 Yeager Supply, Inc. sewer-valves & fittings 161.55 Yoas Services water-3 prints, 1 vellum 30.50 Yoder’s Heating Service sewer-outside waste burner 383.70 Total $ 21,276.41 Bills To Be Paid total water $ 9,451.87 total sewer $ 11,824.54 Bills Paid During The Month total water $ 17,792.51 total sewer $ 22,588.76 Grand Total For Approval total water $ 27,244.38 total sewer $ 34,413.30 $ 61,657.68 PREPAID INVOICE LIST Borough of Hamburg water-15492.66-s-21708.16 $ 37,200.82 Brobst, Keith L. sewer-computer upgrade 29.95 Clare, David A. w-meter reading 192.40Hamburg Municipal Authority water-weed cutting at dam 450.00 Hartman, Russel w-meter reading 121.55 Met-Ed water-1248.17-sewer-357.49 1,605.66 Miller, Ann M. w-meter reading 169.00 PPL Utilities sewer-utility bills 325.05 Postmaster of Hamburg water-118.73-sewer-118.74 237.47 Ward Trucking sewer-freight bill 49.37 TOTAL $ 40,381.27 NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Stan Dietrich and seconded by Dave Fink to adjourn the meeting. Attest: Denise L. Clare, Recording Secretary |
