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MINUTES OF THE MARCH 20, 2002 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the
Hamburg Municipal Center with Chairman Steve Smith presiding. Members Absent – David A. Fink Also Present – Gregory L. Kohl, Jennifer Werner-SDE, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Richard W. Boyd-Council President, Roy R. Heffner-Councilman, Keith L.Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Richard Jacoby to approve the February minutes as written. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None Abstain- Kuhns VISITORS A motion was made by Richard Jacoby and seconded by Stan Dietrich to accept the plan as presented and based on the recommendation of SDE. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None Abstain- Kuhns Greg Kohl asked questions on pump stations. He has a client with some land in the Borough and some in Windsor Township and looking to put in housing. 10-12 units in the Borough and up to 70 units in Windsor. It would be cost effective for a pump station to be installed. Mr. Kohl is looking for the Authority’s feeling on this as some places like them and others don’t. Greg Unger stated that SDE does not like them but would accept it if it would be built to the Authority’s specifications. Greg Unger will submit specifications for pump stations and give the information to Greg Kohl and present to the Authority for their approval. The Trustee Treasurer’s and the Administrative Treasurer’s ACCT. # Account Name Bal.-Jan. 02 Credits Debits Bal.-Feb. 02 1576025802 Water-1995 Settlement Fund $ 3,200.74 $ 3,200.74 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 64,426.25 $ 545.70 $ 64,971.95 1576025848 Water-1995 Debt Ser. Res. Fund $228,202.35 $ 235.46 $228,437.81 1576025857 Water-1995 B, R, & I $330,627.61 $ 341.14 $ 5,743.79 $325,224.96 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY Water Revenue Account – Balance on February 1, 2002 $202,850.47 Water Sales/Penalties $ 43,074.06 Cert Fees $ 100.00 Interest $ 266.58 EDU FEE $ 300.00 Miscellaneous $ 49.04 Adjust January Balance $ (254.74) $ 43,534.94 $ 246,385.41 Less Paid Out $ (102,283.49) Balance in Treasury – February 28, 2002 $ 144,101.92 _____________________________________________________________________________________________ Fire Hydrant Account – Balance on February 1, 2002 $ 65,397.72 Fire hydrant fees/penalties $ 4,556.00 Interest $ 75.71 $ 4,631.71 $ 70,029.43 Less Paid Out $ (1,071.50) Balance In Treasury – February 28, 2002 $ 68,957.93 _____________________________________________________________________________________________ Sewer Revenue Account – Balance on February 1, 2002 $ 372,109.00 Sewer Rentals/Penalties $ 66,049.53 WTMA Rentals/Penalties $ 1,910.26 Interest $ 476.19 $ 68,435.98 $ 440,544.98 Less Paid Out $ (194,051.78) Balance in Treasury – February 28, 2002 $ 246,493.20 BOROUGH TREASURER A motion was made by Richard Jacoby and seconded by Stan Dietrich to approve the Trustee Treasurer’s and the Administrative Treasurer’s as presented. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None Abstain- Kuhns HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM · SEWAGE TREATMENT PLANT ISSUESFlows at the plant are normal to low for this time of year. Treatment is within normal parameters. The staff is fighting the typical problems of winter and is handling it well. Proposals have been solicited for a dechlorination system. This topic will be discussed in further detail at the meeting. The Chapter 94 – Wasteload Management Report will be distributed and discussed at the meeting. · MID-ATLANTIC CANNERSMonthly iron tests are still in the high range. We are working with MACA on this issue. MACA informed Systems Design Engineering, Inc. that flows from their plant will be significantly reduced after May 31st. The financial impact of this will be discussed at the meeting.
WATER SYSTEM
The sludge pump is working and there is no need for off-site hauling. Press time is also down. The Chapter 94 reports were handed out and discussed. This report is due in by March 31, 2002 and regards capacity. A 5 year range plan must also be submitted to DEP. A motion was made by Stan Dietrich and seconded by Richard Jacoby to accept and approve the Chapter 94 report and 5 year plan and to have Greg Unger submit it to DEP. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None Abstain- Kuhns The annual pretreatment report is also complete. There were no problems. There is additional testing that needs to be done and will cost about $2,500. Greg Unger has requested the abolishment of the testing but was denied. A motion was made by Stan Dietrich and seconded by Richard Jacoby to accept the pretreatment plan and submit it to EPA. ROLL CALL: Ayes- Fink, Dietrich, Jacoby, Kuhns Nayes- None MACA Industrial User Permit-There have been difficulties with their iron numbers over the last few months and we are in contact with them to rectify the situation. MACA has lost a significant customer and has negotiated to work with this customer to the end of May. After that time they will be cutting back 50%. Greg Unger has received a letter from MACA stating the worst case scenario. Last year $107,000 was received from June-December, at worst, $50,000 is projected. The per case charge was put in for 3 years with 2 one year renewals that if there was less than a 10% drop it could be renegotiated but this agreement is now in it’s sixth year and has lapsed. Greg Unger asked for direction on how to proceed, should we renegotiate or not? Charles Fitzpatrick will review the agreement. Steve Smith suggested that Greg Unger start to recalculate the rates. Greg Unger recommended that he, Charles Fitzpatrick, Keith Brobst, and Lynda Albright should work on it together before going to MACA. Edenburg Pump Station-The force main is restricted and brute force (horsepower) is needed to increase capacity. The electric service and generator are not large enough to do this. It would cost approximately $80,000 to upgrade. A new generator would cost about $25,000. These upgrades would increase capacity from 100 gpm up to 230-250 gpm. Greg Unger recommends doing eye to eye work on the system and that televising should be done. The oldest part of the system is about 20 years old. At least 200 gpm is needed to get the current system up to snuff according to Greg Unger. Stan Dietrich asked if the current 4" force main could be enlarged. Greg Unger stated that there is too much line and it would cost substantially more to upgrade. Stan Dietrich asked if another route could be looked into. Greg Unger stated that there really in no other route because anything else would involve obtaining right-of-ways. Keith Brobst stated that there is a leak that needs to be fixed regardless. A house by house search of Windsor Township should be done to look for floor drains and roof runoff that is going into the system. A motion was made by Richard Jacoby and seconded by Stan Dietrich to recommend proceeding with what needs to be done to correct the problem. ROLL CALL: Ayes- Fink, Dietrich, Jacoby, Kuhns Nayes- None Jennifer Werner spoke about the drought contingency plan. The plan is completed and a signed letter regarding this has not been received. The plan was to be completed within 30 days after receipt of the letter. The unsigned letter was dated and the deadline would be March 14, 2002. Jennifer Werner has talked to other municipalities and no one else in Berks County received the letter either. DEP was contacted and they stated that the deadline still had to be met and any problems should be directed to the governor. The plan has been submitted to DEP and copies were given out to Authority members and discussed. The plan needs to be adopted by the Authority. The Authority should not receive a fine for being late since without a signed letter DEP does not have a leg to stand on. A motion was made by Richard Jacoby and seconded by Stan Dietrich to adopt the drought contingency plan as recommended by SDE. ROLL CALL: Ayes- Fink, Dietrich, Jacoby, Kuhns Nayes- None The bed expansion tests have been done the numbers received are good. On April 16 & 17 DEP will be here to do the evaluation at the water plant. Anything that can be done to prepare for this should be done prior to their visit. DEP will do a core sample for free and tell you what needs to be done. There is sand in the anthracite that shouldn’t be, this should be corrected. This is a normal thing however, normal time is that it lasts for 10 years and we are not at that point yet. Reservoir Diving-The fire company did not do the diving because of dechlorination/decontamination. The professional that was brought in to do the job cost $2,000. The seal failed at the batten board and goes almost all the way around the tank. The liner has a 20 year warranty the workmanship only has a 1 year warranty and this is the problem. Personnel are trying to determine how much daily water loss there is. The holes in the cover need to be fixed as soon as possible. A motion was made by Stan Dietrich and seconded by Richard Jacoby to fix the cover as soon as possible. ROLL CALL: Ayes- Fink, Dietrich, Jacoby, Kuhns Nayes- None Personnel will take readings for the next month to determine the amount of water loss. The NPDES renewal for the clarifier discharge is administratively complete and is getting technical approval. Wyndcliffe Residential II-SDE worked with Rotelle Builders and personnel to get all the water connections completed. Sewage Treatment Plant-It was requested to spend $10,000 for a dechlorination system and materials. Greg Unger will get 3 quotes but needs direction for Keith Brobst to purchase the materials. This systems needs to be added by mid-June. A motion was made by Richard Jacoby and seconded by Stan Dietrich to purchase the materials as recommended by SDE for the dechlorination system. ROLL CALL: Ayes- Fink, Dietrich, Jacoby Nayes- None Abstain- Kuhns Hamburg Center-The appraisal for the tank has been received. The new value is $500,000-$600,000. There was no internal inspection done for the appraisal. The worst case scenario, if the inside of the tank has lead paint, would be $63,000 including the fence. The highest value would be $170,000-$200,000. Greg Unger spoke to Bruce Paskar to get the maintenance records for the inside of the tank and Mr. Paskar is checking for them. Greg Unger was hoping for the appraisal to be at least $325,000 for everything and it only comes up to about $210,000. Charles Fitzpatrick thinks Hamburg Center should make up for the shortfall. Stan Dietrich suggested increasing Hamburg Center’s yearly payment amount. Greg Unger will go back to Hamburg Center with the Authority’s proposal regarding a higher payment to make up for the shortfall. An Emergency Response Plan for Furnace Creek was handed. There was not one in place and it needs to be. Jennifer Werner feels the Authority should adopt it. A motion was made by Richard Jacoby and seconded by Roger Kuhns to adopt the Emergency Response Plan as presented by Jennifer Werner. ROLL CALL: Ayes- Fink, Dietrich, Jacoby, Kuhns Nayes- None Stan Dietrich asked about the $60,000. Greg Unger stated that the 95 bond accounts have been changed to the 2001 bond and are mandated to be there. SOLICITOR’S REPORT Charles Fitzpatrick stated that Letsche’s should be billed the agreed upon amount until they tie into the water system. Charles Fitzpatrick spoke to Daryl Moyer who in turn asked for a 60 day extension. Charles Fitzpatrick stated that that was fine and that the additional billing for non-compliance would not start until May 1, 2002 anyway. BOROUGH MANAGER’S REPORT The Borough Manager did not attend the meeting. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report March 2002 Wastewater PaDEP conducted a compliance inspection at the Wastewater Treatment Plant on February 20. We expect no problems. The primary effluent valves to the aeration tanks have been replaced by Eastern Environmental contractors. The belts on the belt filter press have been changed, and the grit chamber has been cleaned and new diffusers installed by the staff. We are working with Systems Design Engineering and LRM Inc. on a dechlorination system for the plant. We have a total chlorine limit as of June 1, 2002. Water We started using surface water this month. Use has been intermittent due to some chlorination issues on the pre-filter side. This has in no way impacted the quality of the finished water. The new chlorinators have been installed and we expect to go to "automatic" with the plant in a few days. Tony and I met with Jennifer Werner of Systems Design Engineering and Susan Werner of PaDEP in regard to disinfection by-product testing and the classification of our plant. As a result the plant is no longer classified as conventional. This will impact our sampling schedule significantly. We had a diver go into the clear well to inspect the liner. Several areas were found to be suspect and some repairs will have to be made. This is in the hands of the engineers. We have conducted some flow and meter testing over the last several weeks to both satisfy regulatory requirements and to determine if the clear well is leaking. The testing has showed a significant difference between production and use. We have contacted a diver and will have him make an internal inspection of the clear well within the next few days. Some problems with the uninterruptible power supply (UPS) at the water plant resulted in having the batteries rep[laced. The UPS malfunction may have caused some metering and recording errors. The chart recorders are now working properly and the service technician suspects, but is not certain, that the UPS caused the problem. Recent repairs of leaks have reduced consumption significantly and we feel the system is, at this point, tight. Keith L. Brobst Water & Wastewater SuperintendentKeith Brobst stated that hydrant flushing for spring will me the first week of April. The flushing is allowed even though we are in a drought situation. BILLS & REQUISITIONS Stan Dietrich asked about the Yoder’s Heating bills. The bills are already paid. Were they for the same problem or is there a new problem? Keith Brobst that they are both for the same problem, no heat, one bill was for the service call and the other was for the part needed to fix the problem. Stan Dietrich asked what Richard Wessner was paid to do. Wessner was used to haul the crawler up to the reservoir to move dirt. A motion was made by Richard Jacoby and seconded by Stan Dietrich to approve the bills and requisitions as presented. ROLL CALL: Ayes- Fink, Dietrich, Jacoby, Kuhns Nayes- None Requisition #255 Water B, R, & I $ 2,000.00 Mumford-Bjorkman Assoc. Dive Inspection BILLS TO BE PAID MARCH 20, 2002 AT & T sewer-phone $ 14.55 AT & T sewer 15.28 AT & T water-phone 33.37 Barley, Snyder, Sent & Cohen w-122.63-s-37.37 160.00 Berks Envirotech sewer-perc testing 156.92 Borough of Hamburg water-177.39-sewer-165.22 342.61 Chemsearch sewer- polymer solvent 207.58 Clark, Franklin D. water-constable service 50.00 Danone Water of North America sewer-distilled water 55.00 T.A. Duffey water-meter flow tests 705.00 Earthlink, Inc. sewer-monthly internet service 21.95 Eastern Environmental Contract sewer-replace valves aeration 3,946.00 Edenburg Welding water-supplies 82.50 Ehrlich Co., Inc. sewer-monthly pest control 28.00 Exeter Supply Co., Inc. water-wrench, couplings 485.00 GPU Energy w-1749.80-s-5409.80 7,159.60
Kuzan’s Hardware w-4.46-s-2.70 7.16 LRM water-check valves, fittings 1,060.50 LabCal, Div. Lehigh Valley Balance sewer-calibrate balance 135.00 Mountain View Supply sewer-supplies 26.16 PA One Call System water-10.85-sewer-10.85 21.70 Penn Pride water-50.75-sewer-42.27 93.02 Reider Associates sewer-testing services 80.00 Reider Associates water-testing services 522.00Randall Rentschler water-supplies 4.32 Systems Design Engineering w-4879.36-s-3465.29 8,344.65 Verizon water-73.07-sewer-176.48 249.55 Vopak USA, Inc. water-sternpac 736.50 Vopak USA, Inc. sewer-liquid chlorine 648.00 Vopak USA, Inc. water-liquid chlorine 648.00 Water Environment Federation sewer-2 memberships 216.00 Western Auto sewer-supplies 29.40 Yeager Supply water-supplies 75.15 Total $ 26,984.95 Bills To Be Paid total water $ 11,963.15 total sewer $ 15,021.80 Bills Paid During The Month total water $ 87,821.57 total sewer $173,448.79 Grand Total For Approval total water $ 99,784.72 total sewer $188,470.59 $288,255.31 PREPAID INVOICE LIST GPU Energy water-1700.51-sewer-415.56 $ 2,116.07Verizon water-7310-sewer-181.14 254.24 HMA sewer 148,000.00Wessner, Richard water 75.00 Boltz, Gordon E. w-meter reading 170.30 Clare, David A. w-meter reading 192.40 Hartman, Russel w-meter reading 111.80 Fair Engines s-pressure washer pump 237.00 PPL Utilities sewer-utility bills 2,319.30 Borough of Hamburg water-16775.16-s-22177.66 38,952.82 Yoder’s Heating water-furnace control 477.95 Yoder’s Heating water-no heat at water plant 131.07 Petty Cash sewer 3.85 HMA water 68,000.00 Postmaster of Hamburg water-114.28-sewer-114.28 228.56 TOTAL $ 261,270.36 NEW BUSINESS None None There being no further business, a motion was made by Stan Dietrich and seconded by Richard Jacoby to adjourn the meeting at 9:18 p.m. Attest: Denise L. Clare, Recording Secretary
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