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MINUTES
OF THE 12/26/07 MEETING OF BOROUGH COUNCIL The
year-end meeting of the Hamburg Borough Council was held this evening at the
Hamburg Municipal Center with President Tammy Wilkinson presiding.
The meeting was opened with Pledge of Allegiance to the Flag and a
Prayer. Members
Present – Tammy Wilkinson, Roger Stetzler, Martha Bertolet, Elaine Swavely,
Dale Schlenker, Heather Berger, Jeanette Heckman
Members
Absent – None Also Present – Lynda G. Albright, Borough Manager,
Kim Y. Berger, Recording Secretary, Solicitor Zubey, Mayor Del Rosario
Visitors
– Maria Herne (Pottsville Republican), Penny Hummel (Item) A motion was made by Jeanette Heckman and
seconded by Roger
Stetzler to approve the amended agenda. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None COURTESY
TO AUDIENCE
A motion was made by Elaine Swavely
and
seconded by Dale Schlenker to approve the minutes of December 10, 2007
meeting as submitted. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None A
motion was made by Dale Schlenker and seconded by Martha
Bertolet to
approve the following reports: Engineer’s Report, Civil Service Commission
Report, Finance Committee and Property Committee. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None ENGINEER’S
REPORT SANITARY
SEWER SYSTEM ·
SEWAGE
TREATMENT PLANT ISSUES The
operations within the new wastewater treatment plant continue well.
All processes are on line. Systems
Design Engineering, Inc. is on hold with the bid document for repairs of the
collection system while the finances of the Authority are reviewed to determine
future capital expenditures. Lynda
Albright, Steve Smith and Systems Design Engineering, Inc. meet throughout this
month to review the financial accounts of the Authority.
Funds are being transferred to the proper accounts to close the
construction project. Tilden
Township not paid the debt service invoice and has asked for additional
documentation on the Inter-municipal Agreements and closing documents for the
bonds and loan. ·
WWTP
PROJECT Bids
were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the
“Intent to Award” to: General/Mechanical
Contract
DESCCO Design and Construction, Inc. Amount
of Contract:
$5,866,184.00 Change
Orders No. 1-4
$ 106,201.00
$5,972,385.00 Electrical
Contract
J.B. Electric Corp. Amount
of Contract:
$983,469.00 Change
Order No. 1-3
$ 4,137.97
$987,606.97 HVAC
Contract
PSI Pumping Solutions Amount
of Contract:
$70,900.00 Contracts
were executed and the “Notice to Proceed” was issued on March 17, 2006 to
all contractors. Work is
substantially complete on all contracts. Punchlist
items are 99% complete. Work
completed this period: ·
Punchlist
items are being completed and are 99% done. Applications
for Payment
DESCCO Design and Construction
Application No. 21 (Requisition 283)
Final Payment and Release of Retainage
Amount
$
178,316.00
Balance on Contract
$
0.00 J.B. Electric Corp.
Application No. 16 (Requisition 284)
Final Payment and Release of Retainage
Amount
$
49,347.15
Balance on Contract
$
0.00 ·
WISSAHICKON
WATER No issues this report period.
Financial
Review - Systems Design Engineering, Inc. reviewed the financial accounts of the
Authority in preparation of the closeout audit for the wastewater expansion
project required by PennWorks. A
review of the all the capital budget accounts, project costs and Tilden rate
schedule was presented at the September meeting.
The tentative Tilden rate schedule for forwarded to them for review.
Systems Design Engineering, Inc. has not heard back from Tilden on the
proposed rate. The Authority
Chairman, Borough Manager and Systems Design Engineering, Inc. reviewed the
Authority accounts along with the Trustee to rebalance the accounts to close the
construction projects. The
Sewer End of Year Report was completed and sent to the Trustee. WATER SYSTEM
·
WATER
PRODUCTION The impoundment
dam has begun to refill. The level
approaches the bottom of the upper inlet. Staff
expects to restart the surface water filters starting Monday December 17, 2007.
For this report period water production was produced entirely from the wells.
Hamburg
Municipal Authority has received notification from DEP that the filter plant
process designation has been changed from “other” to “conventional”.
This change in designation changes some testing requirements.
Systems Design Engineering, Inc. is reviewing the regulations to provide
a comparison of the changes. This
information will be discussed at a future meeting. Water Filtration Plant Control Project
– The installation of the new control system is substantially complete.
The tie-in of the alarm system has been completed.
·
PROPOSED
WATER LINE REPLACEMENT Specifications
and drawings to replace the water lines in Walnut Street and South 2nd
Street are being completed. Bids
will be received at the March 2008 Authority meeting. ·
REQUISITIONS Requisition 283
DESCCO Design and Construction
$178,316.00 Requisition 284
J. B. Electric, Inc.
$ 49,347.15 Requisition
285 Systems Design Engineering, Inc.
$ 5,540.42 Requisition
323 Systems Design Engineering, Inc.
$ 358.15 Requisition 324 L/B Water
TO:
BOROUGH COUNCIL, BOROUGH OF HAMBURG FROM:
THE HAMBURG CIVIL SERVICE COMMISSION 2007 YEAR END REPORT
"There
being no Commission business for review or discussion, the members
did not meet in 2007. A meeting is
being planned for early 2008 to reorganize per the bylaws". Respectfully
submitted, Hettie L. Riegel/s/
Secretary, Civil Service Commission
Finance
Committee Meeting December
10, 2007 Attending
the meeting were Elaine, Tammy, Lynda, Roger and Martha. $3,290.00
was refunded back to the borough from the health insurance. PEMA
returned $1,471.21 for the administration costs from the canal repairs. Application
has been made at Kutztown University to obtain an intern. At the present time
there is no one available. If an intern would be available this person could
help John with planning and zoning issues. The
cost for striping the floors and waxing in the hall and Sr. Center is $1,400.00.
Lynda is also checking into a cost to replace the floor in the kitchen. Martha
is asking Rotary about the Christmas Tree pickup. Also if they would be willing
to donate toward the floor. Finance Committee Chair Martha Bertolet PROPERTY
COMMITTEE DECEMBER
11, 2007 ATTENDING:
Martha Bertolet, Elaine Swavely, Roger Stetzler, Lynda Albright &
Dale Schlenker VISITORS:
John Driscoll, John Leonforte & Deena Kershner 1.
John
Driscoll addressed the committee on his real estate appraisal of the vacant
Curves building and his views on purchasing the lot. He has made an offer based on the $50,000.00 appraisal by
Bellairs Real Estate (a certified commercial appraiser) and thus far it has not
been accepted by the owner. He also
indicated he has no issues with OTF concerning the lot and asks all rumors be
put to rest. Deena Kershner (OTF)
also asked this issue be put to rest and the rumors cease. We all agreed this is ridiculous. 2.
Deena
Kershner indicated the OTF Board of Directors instructed her to make application
for a $100,000.00 grant to purchase the vacant Curves lot. 3.
Deena
Kershner requested, approximately 6 months ago, the issuance of an ordinance to
cover sidewalk replacement, if needed in the streetscape area.
Much discussion ensued and the Property Committee requested Lynda prepare
a list of items that OTF must do for the ordinance to be passed. 4.
The
Rotary Club may pickup the old Christmas trees. 5.
John
Leonforte, Codes Enforcement Officer, informed the committee on the current
demolition of the Exide property and that it is progressing very nicely. 6.
John also
informed on the progress of sidewalks and curb installation on Catherine,
Grandview Terrace and Arthur Sts. Some
delays have developed due to contractor problems, but if all goes well bids
will be accepted for reconstruction early 2008. 7.
John
presented a proposed ordinance for the use/occupancy certificate needed, and the
fees within the Borough for property transfer. Lynda will forward to our Solicitors for their approval and
it ill be presented to Council. 8.
The
committee asked Lynda to contact First Energy with the cost and time frame they
need to install a new electric pole/light on 6th street court for
2008. 9.
Systems
Design will be given a window of time to present this committee with all factors
involved in placement of a back-up generator for the Municipal Building. 10.
The
committee recommends the following pool/park rates be increased for the year
2008: Pool rental--$400.00; Complete Park Rental--$200.00 per day. 11.
Lynda
will speak with the County on the rental of the Municipal Center; the Senior
Citizens will be using more each day and costs have risen dramatically. 12.
KRE
Security made a number of recommendations for coordinating the hours/rules at
the park. The committee agreed on
the changes and has instructed Lynda to make the necessary changes.
KRE expressed gratitude on the continued cooperation between local law
enforcement, concerned citizens, the Recreational director/assistance and the
Borough. 13.
The
Property Committee recommends the following changes concerning the cleaning of
the Municipal Center: In addition
to normal Senior Center cleaning, there will also be a mid-week
cleaning/sweeping which will increase the monthly cost to $975.00; Strip, seal
and wax bottom floor of the Municipal Building, including the Senior Center at a
one time cost of $1475.00. The committee would like to establish a schedule to
do one floor each year. CHAIRMAN OF PROPERTY DALE R. SCHLENKER OLD BUSINESS
On
the recommendation of the Finance Committee, a motion was made by Dale Schlenker
and seconded by Heather Berger to approve the 2008 General Budget in the
amount of $3,197,850. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Finance Committee, a motion was made by Jeanette
Heckman and
seconded by Roger Stetzler to adopt Ordinance #752-07, establishing the tax
rate of 5.25 mills for general operations and .25 for fire company operation for
year 2008. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None A
motion was made by Dale Schlenker and seconded by Jeanette Heckman
to make the
following appointments for 2008.
Lynda Albright –Asst. Zoning and Asst. Code Enforcement Officer Systems
Design Engineers – Consulting Engineer
Great Valley Consultants – Planning Engineer
Berks Envirotech – SEO
Union Fire Co. #1 of Hamburg
– official Fire Company
Hamburg Legion Ambulance –
official ambulance service
Masano Bradley – Solicitor
Troy Hatt – Fire Inspector
Gorman and Associates –
Auditor ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E.
Swavely
NAYES –
None On
the recommendation of the Borough Manager a motion was made by Martha Bertolet and seconded by Dale Schlenker to approve the
ordinance/resolution for the tax anticipation note in the amount of $150,000 and
to authorize execution all documentation pertaining to this note. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Borough Manager, a motion was made by Dale Schlenker
and seconded by Roger Stetzler
approving Ordinance #753-07 – Curb and Sidewalk amendment. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None NEW
BUSINESS On
the recommendation of the Borough Manager, a motion was made by Jeanette Heckman
and seconded by Dale Schlenker to authorize the Borough Manager to make
budgetary transfers as necessary (within each organization area of the budget). ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H.
Berger, E. Swavely
NAYES –
None On
the recommendation of the Borough Manager, a motion was made by Dale Schlenker
and seconded by Jeanette Heckman setting the rate for police pension payroll
deduction at 4-1/4% for 2008. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None At
the request of the Hamburg Municipal Authority and on the recommendation of
Solicitor Masano, a motion was made by Elaine Swavely
and seconded by Roger Stetzler approving the Agreement for a right-of-way in Chew
Street for the purpose of constructing a sewer pressure main/grinder pump for
the Heck Subdivision. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Safety Committee, a motion was made by Roger Stetzler and seconded by Dale Schlenker approving the
proposal with Barry Isett and Associates for the “Grand Street Bridge
Widening” at a cost of $30,000. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Property Committee, a motion was made by Dale
Schlenker and seconded by Heather Berger to purchase fencing from Amity
Fence Company in the amount of approximately $1700.00 for replacement of the
outfield fencing in the Little League. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Property Committee, a motion was made by Dale
Schlenker and seconded by Roger
Stetzler to have
the solicitor prepare an ordinance requiring a use/occupancy certificate for the
transfer of property within the Borough of Hamburg. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger
NAYES – E.
Swavely On
the recommendation of the Property Committee, a motion was made by Dale
Schlenker and seconded by Elaine Swavely approving the increase of the pool rental from $300
to $400 and park rental from $125/day to $200/day effective January 1, 2008. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None On
the recommendation of the Safety Committee, a motion was made by Roger Stetzler and seconded by Heather Berger to approve the
amendment to the Handicapped Parking Policy by removing the section stating
“unable to walk a distance more than 50 feet”. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None SOLICITORS
REPORT Nothing to report – Solicitor Zubey thanked Council for reappointing
the firm and looks forward to another good year. ROLL
CALL: AYES – T. Wilkinson, M.
Bertolet, J. Heckman, D. Schlenker, R. Stetzler,
H. Berger, E. Swavely
NAYES –
None LIST OF BILLS NORMAN
BAILEY 19.95 BARRY ISETT & ASSC. 6,125.42 BERMAN FREIGHTLINER
234.23 COMMONWEALTH OF PA
495.00 CREATIVE PRODUCT SOURCING 83.00 ROY C. DEL ROSARIO
425.00 DYNATECH CONTROLS
896.00 EMC INSURANCE COMPANIES 14,048.60 EHRLICH CO.
147.00 HAMBURG MUNICIPAL AUTHORITY 114.38 HESS EMBROIDERY
177.00 KERMIT KISTLER
77.53 MASANO BRADLEY
7,471.71 JP MASCARO
11,606.40 MET-ED
2,457.72 PMHIC
24,271.79 PA STATE ASSN OF BOROUGHS 40.00 RARITAN VALLEY DISPOSAL 20,120.66 TRIANGLE COMMUNICATIONS 161.50 JOHN TRUBILLA
124.30 WATER WORKS OPERATORS ASSC 60.00 DUDA ACTUARIAL CONSULTING 2,150.00 M & T BANK
52,062.04 RJR ENGINEERING
22,000.00 TOTAL $165,369.23 UPCOMING
MEETINGS/INFORMATION JANUARY 1, 2008 – HAPPY NEW YEAR! (OFFICE CLOSED) January 7, 2008 – 7:00 P.M. – Continued Year End and ReorganizationThere being no further business, the meeting
was continued until January 7, 2008 at 7:00 p.m. on motion of Jeanette Heckman
and seconded by Heather Berger.
ATTEST:
Kim
Y. Berger
Recording Secretary/Office Manager |
