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MINUTES OF THE JANUARY 16, 2008 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present - Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare- Secretary Steve Smith stated that the Authority held an executive session at 6:30 p.m. covering personnel issues. At this time, the meeting was turned over to Solicitor Fitzpatrick for the purpose of reorganization. A motion was made by Dave Fink and seconded by Judy Romig to nominate Steve Smith for chairman. ROLL CALL: Ayes-Fink, Kuhns, Blefgen, Romig Nayes-None Abstain-Smith At this time, the meeting was turned over to Chairman Steve Smith. A motion was made by Judy Romig and seconded by Roger Kuhns to nominate Dave Fink for vice-chairman. ROLL CALL: Ayes-Smith, Kuhns, Blefgen, Romig Nayes-None Abstain-Fink A motion was made by Dave Fink and seconded by Steve Blefgen to nominate Stan Dietrich treasurer. ROLL CALL: Ayes-Smith, Fink, Kuhns, Blefgen, Romig Nayes-None A motion was made by Dave Fink and seconded by Judy Romig to nominate Roger Kuhns secretary. ROLL CALL: Ayes-Smith, Fink, Blefgen, Romig Nayes-None Abstain-Kuhns A motion was made by Roger Kuhns and seconded by Steve Blefgen to nominate Judy Romig assistant secretary. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain-Romig A motion was made by Roger Kuhns and seconded by Judy Romig to nominate Steve Blefgen assistant treasurer. ROLL CALL: Ayes- Smith, Fink, Kuhns, Romig Nayes- None Abstain-Blefgen A motion was made by Steve Blefgen and seconded by Roger Kuhns to nominate Barley/Snyder with Charles F. Fitzpatrick attending meetings as solicitor. ROLL CALL: Ayes-Smith, Fink, Kuhns, Blefgen, Romig Nayes-None A motion was made by Dave Fink and seconded by Judy Romig to appoint Systems Design Engineering, Inc. as the Authority engineer for 2008 with Greg Unger attending the meetings. ROLL CALL: Ayes-Smith, Fink, Kuhns, Blefgen, Romig Nayes-None A motion was made by Dave Fink and seconded by Steve Blefgen to appoint Gorman & Associates auditor. ROLL CALL: Ayes-Smith, Fink, Kuhns, Blefgen, Romig Nayes-None A motion was made by Steve Blefgen and seconded by Dave Fink to nominate Denise L. Clare recording secretary for the Authority. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None A motion was made by Steve Blefgen and seconded by Roger Kuhns to approve the December minutes as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Nov. 07 Credits Debits Bal.-Dec-07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $113,049.12 $ 380.67 ($32,561.25) $ 80,868.54 1576025848 Water-1995 Debt Ser. Res. Fund $228,746.97 $ 770.25 $229,517.22 1576025857 Water-1995 B, R, & I $552,730.05 $1,861.19 ($10,239.57) $544,351.67 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY December 1, 2007 to December 31, 2007 Water Revenue Account – Balance on December 1, 2007 $ 407,789.91
Cert Fees, Constable Fees, Final Fees $ 632.50 Interest $ 1,598.18 Miscellaneous $ 958.25
$ 464,807.50 Less Paid Out $ (31,449.96) Balance in Treasury – December 31, 2007 $ 433,357.54 _________________________________________________________________________________________________________ Wissahickon Water Account – Balance on December 1, 2007 $ 118,682.85 Water Sales/Penalties $ Interest $ 439.20 $ 439.20 $ 119,122.05 Less Paid Out $ ( 0.00) Balance In Treasury – December 31, 2007 $ 119,122.05 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on December 1, 2007 $ 199,151.35Fire Hydrant Fees/Penalties $ 2,295.67 Interest $ 743.95 $ 3,039.62 $ 202,190.97 Less Paid Out $ (477.26) Balance In Treasury – December 31, 2007 $ 201,713.71 __________________________________________________________________________________________________________
Sewer Revenue Account – Balance on December 1, 2007 $ 301,095.73 Sewer Rentals/Penalties $ 83,129.15 WTMA Rentals/Penalties $ 903.47 Interest $ 995.09 Vehicle Reimbursement $ 1,696.09 Met-Ed Refund $ 4,991.47 Miscellaneous $ 51.61 $ 91,766.88 $ 392,862.61 Less Paid Out $ (49,735.10) Less Transfer to M & T Bank $ (73,286.03) Balance in Treasury – December 31, 2007 $ 269,841.48 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING JANUARY 19, 2008 CHECKING ACCOUNT - BALANCE IN CHECKING 12/1/07 $ 15,071.80 INTEREST $ 10.56
TOTAL RECEIPTS FOR THE MONTH OF NOVEMBER $ 15,082.36 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 12/31/07 $ 10.56 HAMBURG MUNICIPAL AUTHORITYLYNDA G. ALBRIGHT, BOROUGH MANAGER Steve Smith asked how the sewer B,R, & I gets funded. Greg Unger stated the excess money in the operating account and tap-in fees. Lynda Albright stated this is the Leesport Bank account and is being closed. A motion was made by Dave Fink and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WATER SYSTEM
Greg Unger stated there is an issue with DESCCO and the prevailing wage. This is for Authority information only. Greg Unger handed out information on the Tilden Township rate. The sewer rate is lower than the norm because they are paying debt services as well. Greg Unger recalculated the rates for 2008. No response has been received from Tilden Township. Greg Unger stated that Tilden Township took a $15,000 deduction with their last payment. This would have been taken care of with the rate change but Tilden Township has not responded. SOLICITOR’S REPORT Charles Fitzpatrick reported that he received a call from Scott Naugle’s attorney. The Naugle’s have decided to accept the Authority’s offer of $2,165 reimbursement for the installation of their water line. Charles Fitzpatrick will get a release. Charles Fitzpatrick reported that he has the third addendum to the Tilden Township agreement regarding paying/reimbursements to the Authority and the amortization schedule. This was gone over. A motion was made by Steve Blefgen and seconded by Dave Fink to extend Wissahickon’s agreement until the end of March 2008. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None BOROUGH MANAGER’S REPORT Budget-Lynda Albright went over the changes made to the 2008 W/S budget. Lynda Albright, Greg Unger and Keith Brobst met to go over the figures. Steve Smith asked if the new rates are included. Lynda Albright stated that they were. Greg Unger stated that Wissahickon changed because of flow problems that will go down. Roger Kuhns asked why sludge drying jumped. Keith Brobst stated that they are hauling all liquids and there is a lot. The new system is more efficient which cause more liquid. A motion was made by Dave Fink and seconded by Roger Kuhns to approve the revised sewer budget as presented in the amount of $1,497,817. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None The budget will be done in final form like on Greg Unger’s sheet however, the numbers will not change. Lynda Albright stated that sales are down on the water side. The Authority did want an increase. Lynda Albright went over the changes made. The budget will be made to look like the sewer budget. Dave Fink wants to keep the budgetary reserve. A motion was made by Steve Blefgen and seconded by Judy Romig to approve the water budget for 2008 in the amount of $770,500. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None The issue will the current utility billing software and obtaining the needed reports was discussed. Tyler Technologies (the software company) have discussed the issues with their support people and it sounds like they will be able to help. Greg Unger recommended staying with them with no additional costs being involved. There was discussion on what to do next. Tyler will be given 30 days to come up with a solution. In the meanwhile a consulting firm and/or new software will be looked into. The following email was read by Lynda Albright and received from Don Owen regarding the Appalachian Trail: Lynda, Thank you for your note. We are, of course, sorry to learn of the decision of the Authority and Council. e hope the members will leave the door open for further discussions at some point in the future. I will still try to get the information I promised to members of the Authority and Council. We should probably arrange another meeting to explore better communications if issues come up, particularly emergency matters and events that require law enforcement response. Thank you again for your help in setting up our meeting with the Authority and Council. Don Lynda briefed the Authority members on work being done or work already done at the reservoir. The packets will be emailed to those with internet access so that members have them in hand sooner. Please get Lynda Albright your email address so this can be done. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report December 2007 Water We are back on surface water. In the beginning of the month we were looking at well levels and trigger points for water conservation measures and the dam is now full and overflowing. A few days of heavy rain completed a turnaround ion the water supply and the springs and streams feeding the dam are running very strong. We started the plant on the 17th and 18th. There were a few glitches in the first 2 weeks but things have settled down and the plant is working well. We conducted a system wide leak survey locating several leaking services, 2 leaking mains, and 4 leaking hydrants. All have been repaired and flows from the plant have dropped accordingly. We are now reporting Safe Drinking Water Act parameters to PaDEP electronically. We have had problems in the past with reports not being recorded by PaDEP in a timely manner resulting in violations for our system. This should solve that as they are posted as the are entered. PaDEP and USEPA are requiring extensive testing for disinfection by-products.
Based on past testing we have applied for a waiver of the tests. I expect that
to be granted without a problem. The construction for all intents and purposes, is complete. Final walk through was done on the 17th with just a few issues to be resolved. All systems are up and running and the plant is performing well.We still have issues with the inflow and infiltration. Flows, due to above average rainfall, are also above normal and take longer than they should to drop off. While this doesn’t cause problems as in the past it is still an expense to treat and may in the future limit available capacity. Keith L. Brobst Water& Wastewater Superintendent Keith Brobst reported that the meters were installed at Wissahickon on Saturday. This should make a difference. Keith Brobst reported that Windsor Township is doing paving. Keith Brobst was asked to look at a sinking area on Florence Avenue and asked if this should be done before Windsor paves. It was televised and repairs have been done since the sinking started. STP security-Keith Brobst met with 4 Star and they are getting a price for a monitor and cameras. There is money in the construction fund. Greg Unger suggested doing a need/want list. Keith Brobst is taking care of this. Keith Brobst reported that a valve opener is on order. Other things to consider are an A Kit and B Kit. These are leak repair kits for chlorine. They should have been ordered already. There are approximately $2,000 each. Keith Brobst stated that the rolled up maps are getting torn up and would like a map drawer and other accessory items including a bookshelf. The costs for all this are $8,211. Other items on the want list include a plow on the pickup since there is now more macadam to clear. Also a cinder spreader and forks for the backhoe. In addition, a lateral jetter to open clogs at a cost of $2,000-$4,000 could be used. A generator would also be needed for this and they start at $500 and go up, as well as an electric hoist at a cost of $2,000. It was decided to get the needs now and to get prices for the wants list. A motion was made by Judy Romig and seconded by Steve Blefgen to buy the needs list now out of the construction funds. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None As a result of discussion under the "Engineer’s Report" dealing with Tilden Township and their sewer rate, the following action was taken: A motion was made by Steve Blefgen and seconded by Dave Fink to forward a letter to Tilden Township for rates. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None BILLS & REQUISITIONS Steve Blefgen asked who is Innovative. The Secretary stated that they are the company who prints the utility bills. A motion was made by Roger Kuhns and seconded by Steve Blefgen to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T w-monthly long distance $ 74.29 Bonkovich, David B. w-leak detection survey 3,600.00 DelRosario, Roy C. w-constable fees 12.50 Borough of Hamburg w-131.78-s-230.82 362.60 Ehrlich Co. Inc. s-monthly pest service 41.00 Exeter Supply Co, Inc. w-supplies 2,709.45 Fromm Electric Supply w-mercury bulbs 113.40 Hamburg Municipal Authority s-utility bills 1,235.67 Hach Company w-Cl17 reagent 136.55 Hamburg Auto Parts s-supplies 30.06 Hamburg Industries, Inc. s-brooms 110.04 Innovative Resource Group w-921.39-s-921.39 1,842.78 Kantner’s Tire Service s-tire service 40.00 Kuzan’s True Value s-supplies 12.80 L/B Water Service Inc. w-supplies 1,842.34 Liquid Motion Inc. s-sludge removal 7,766.00 Met-Ed w-2539.94-s-7742.94 10,282.88 Mountain View Supply w-11.99-s-71.94 83.93 PA One Call System, Inc. w-5.52-s-5.53 11.05 PPL Gas Utilities s-utility bills 2,451.36 Penn Pride, Inc. w-98.52-s-207.74 306.26 Reider, MJ Associates Inc w-laboratory services 414.00 Reider, MJ Associates Inc. s-laboratory services 624.00 SCP Science s-buffers 152.00 Sears Contract Sales s-filters 75.74 Systems Design Engineering, Inc. w-8548.89-s-3801.48 12,350.37 Thren’s Auto Parts w-6.67-s-49.44 56.11 USA Bluebook w-232.43-s-127.82 866.28 Verizon w-113.34-s-127.82 241.16 Yeager Supply, Inc. s-various parts 83.08
TOTAL $47,551.10 Bills To Be Paid total water $ 21,367.22 total sewer $ 26,183.88 Bills Paid During The Month total water $ 25,824.02 total sewer $100,644.58 Grand Total For Approval total water $ 47,191.24 total sewer $126,828.46 $174,019.70 PREPAID INVOICE LIST HMA-Sewer Transfer s-HMA sewer transfer $ 30,216.52 Met-Ed w-3753.28-s-428.49 4,181.77 HMA-Sewer Transfer s-HMA sewer transfer 43,069.51 Kuzan’s Hardware s-supplies 62.12 USA Bluebook w-2038.05-s-67.39 2,105.44 Clare, David A. w-meter reader 172.25 Clare, Denise L. s-meter reader 48.75 Sonon, Craig A. w-meter reader 230.10 Borough of Hamburg w-19506.57-s-26630.32 46,136.89 Petty Cash w-petty cash 2.29 Postmaster of Hamburg w-121.48-s-121.48 242.96
TOTAL $126,468.60 Requisition #286 Sewer B,R, & I $11,088.00 PSI Pumping Solutions, Inc. Application #2-Final Payment Requisition #287 Sewer B,R, & I $ 1,027.42 Systems Design Engineering, Inc. A motion was made by Dave Fink and seconded by Roger Kuhns to pay the requisitions which closes out the construction. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Roger Kuhns asked for a breakdown of costs to do the reservoir work. This would include job tickets, hours, equipment, etc. NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:14 p.m. Attest:
Denise L. Clare, Recording Secretary |
