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MINUTES OF THE SEPTEMBER 19, 2007 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Wastewater Treatment Plant with Chairman Steve Smith presiding. The meeting started at 6:30 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen, Judy E. Romig Members Absent - None Also Present – Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Dale R. Schlenker-Councilman, Roger L. Stetzler-Councilman, George E. Shollenberger, Don Owen, Scott Birchman, Karen L. Lutz, Scott Naugle, Debbie Naugle, Dave Himmelberger, David R. Dautrich, Lynda G. Albright-Borough Manager,Denise L. Clare-Secretary Don Owen, Karen Lutz, Scott Birchman and George Shollenberger were in attendance regarding the Appalachian Trail R-O-W enlargement. Don Owen stated that there are management problems in the area of the trail. The current arrangement was reviewed and it is hoped that everyone can work together. The National Park Service would like to obtain more land for a fee. The problems with law enforcement need to be addressed. Don Owen presented a history of the Appalachian Trail. The average width of the trail throughout the US is 1,000’ and 99.6% is protected. Maps of the area were shown. 8-9 miles of the trail goes through watershed property which is the weakest protection area. Judy Romig asked if the property is resold does it revert back to the Authority? It won’t be sold unless there is an act of Congress. Dave Fink asked if they are seeking 1,000’ per side. No, it is 500’ per side for a total of 1,000’. Greg Unger asked how improvements are made with horses, camping, trash, etc. since these are current watershed issues too. This would only include the Appalachian Trail area of the watershed not all of the watershed. There are 2 law enforcement rangers who work with the state and local police. There are also ridge runners. Roger Kuhns asked if wells would need to be put in would there be issues. Charles Fitzpatrick stated that there would be because they would have title. Charles Fitzpatrick that there may be restrictions because of the Kawecki deed. Roger Kuhns asked if they thought of moving the trail. Don Owen stated that no they did not want to move the trail, there are features to keep and include such as the Pinnacle. They want timber rights so it would not be close to the trail. Steve Smith asked what are ridge runners and how do they help? Scott Birchman stated that he is a volunteer ridge runner for the Blue Mountain Eagle Climbing Club and is the eyes and ears of the trail. He observes misuse, cleans up, gives information to hikers, helps with lost hikers, offers first aid, etc. However, he has no enforcement authority. There are 1,000 acres to patrol. A third party appraiser would appraise the property and come up with a value. There was a discussion about the area. Don Owen will forward the other watershed property information for review. At this time (7:20 p.m.) Don Owen, George Shollenberger, Scott Birchman and Karen Lutz left the meeting. Scott Naugle stated that his water line was put in 2006 not 2007. This was an error in a letter received. A motion was made by Dave Fink and seconded by Judy Romig to approve the August minutes as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None VISITORS Scott & Debbie Naugle, Dave Himmelberger and Attorney Dave Dautrich were in attendance regarding 2661 Old Route 22 and compensation for the installation of the water line. Dave Himmelberger stated that there was damage to the road that they had to repair because Keith Brobst said to dig there. A half of day of work was lost due to the backfilling that had to be done. Charles Fitzpatrick stated that he spoke with Keith Brobst regarding this issue. Keith Brobst said that the water main was on the south side of the highway and it was not. Dave Bonkovich was asked to come in and locate the line which he did but he could not determine or show depth. There was damage to the line but they are not seeking compensation for that. Pictures were shown of the water line that was marked. Dave Himmelberger talked about digging the first line. The missile hit the unknown line. Keith Brobst was to get a permit and never did. Greg Unger will look over the bill and come back with a recommendation for next month. The Naugle’s, Dave Dautrich and Dave Himmelberger left at this time (7:46 p.m.) The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Jul. 07 Credits Debits Bal.-Aug. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 1,158.26 $ 4.63 $ 1,162.89 1576025848 Water-1995 Debt Ser. Res. Fund $230,640.35 $ 923.43 $231,563.78 1576025857 Water-1995 B, R, & I $662,213.93 $ 2,653.70 ($93.84) $664,773.79 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY August 1, 2007 to August 31, 2007 Water Revenue Account – Balance on August 1, 2007 $ 394,050.87 Water Sales/Penalties $ 58,843.85 Cert Fees, Constable Fees, Final Fees $ 362.50 Interest $ 1,753.06 Water Tap-In Fee $ 3,000.00 Miscellaneous $ 356.00 $ 64,315.41 $ 458,366.28 Less Paid Out $ (38,820.12) Balance in Treasury – August 31, 2007 $ 419,546.16 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on August 1, 2007 $ 83,170.84 Fire hydrant fees/penalties $ 29,963.32 Interest $ 352.50 $ 30,438.17 $ 113,609.01
Less Paid Out $ ( 0.00)Balance In Treasury – August 31, 2007 $113,609.01
__________________________________________________________________________________________________________ Fire Hydrant Account – Balance on August 1, 2007 $ 190,780.49 Fire hydrant fees/penalties $ 2,244.50 Interest $ 809.66 $ 3,054.16 $ 193,834.65 Less Paid Out $ ( 0.00) Balance In Treasury – August 31, 2007 $ 193,834.65 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on August 1, 2007 $ 380,025.99 Sewer Rentals/Penalties $ 81,322.64 WTMA Rentals/Penalties $ 4,477.20 Interest $ 1,807.81 Sewer Tap-In Fee $ 3,000.00 Met-Edge Abstract Refund, Perc Tests $ 6,732.67 M & T Bank Reimbursement $116,664.96
$ 594,031.27 Less Paid Out $ ( 74,145.16) Less Transfer to M & T Bank $ ( 87,138.73) Balance in Treasury – August 31, 2007 $ 432,747.38 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING SEPTEMBER 19, 2007 CHECKING ACCOUNT - BALANCE IN CHECKING 8/1/07 $ 274,076.77 INTEREST $ 625.23 TOTAL RECEIPTS FOR THE MONTH OF AUGUST $ 274,702.00 LESS PAID OUT $ (51,000.00) BALANCE IN CHECKING 8/31/07 $ 223,702.00 Judy Romig had questions on the sewer B,R, & I checking account. Could this money have been transferred to an account that gets more interest until it is ready to be used? Greg Unger stated that the money will be drawn down in the next 3 months. Greg Unger stated that M & T Bank needs to be evaluated to see if proper interest is being received. Mistakes could have been made, money could have come out of the wrong account, etc. We will try to get a higher interest rate if possible. A motion was made by Stan Dietrich and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT September 19, 2007 SANITARY SEWER SYSTEM
WATER SYSTEM
Greg Unger stated that we will be down to punch list items in the next 30 days. The paving behind the building for the dumpster area will cost $8,400. Greg Unger handed out a financial analysis for review. This information was gone over. M & T Bank funds are being taken from the wrong accounts. The Authority is short funds to pay the project off. Some of the sewer B,R, & I can be used. The October 1 big payment (debt service) is due and the Authority will be approximately $28,000 short. The Tilden Township school does not want to put in a holding tank. They want direct sewer but needs to have a pump station. Greg Unger stated that they cannot do this project in a year. Calculation of Tilden Township sewer rate: The sewer rates were gone over for before and after the increase. Tilden Township shouldn’t pay as much overage because of paying a lump sum debt service and the increase was for the debt service. Greg Unger reworked the audits and took out the amounts not affiliated with Tilden Township. A letter to be sent to Tilden Township was handed out. This is the schedules/figures that needs to be submitted. A motion was made by Dave Fink and seconded by Steve Blefgen to submit Tilden Township’s share of the total bill, letter and engineer’s reimbursement bills. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None A motion was made by Steve Blefgen and seconded by Judy Romig to send to Tilden Township for their review and comment the figures showing their portion of the sewer rate. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None The $8,400 for the paving work at the dumpster area will be done. It will be done as a change order. SOLICITOR’S REPORT A motion was made by Stan Dietrich and seconded by Roger Kuhns to direct Lynda Albright to fund the debt service reserve fund in the amount of $210,000 and transfer the appropriate amount to the revenue account as well as an additional $28,000 (may be less) for the current bond payment. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Al Lear/Wissahickon: They have requested an extension in the agreement. The 6 month extension will expire soon. Wissahickon is requesting that the agreement be extended through March 2008. Charles Fitzpatrick recommended that Wissahickon pay their bills and fix the meter as they have been instructed to do. The meter has now been repaired. Greg Unger thinks the Authority should meet with Wissahickon representatives to discuss the future. The extension should be on a month to month basis and that Wissahickon must pay/repair etc. Charles Fitzpatrick will do a letter. BOROUGH MANAGER’S REPORT Lynda Albright stated that she has no correspondence list or requisition for this month. They will be sent out prior to the next meeting. Lynda Albright stated that information has been received from Del Val Soil. This will be forwarded to Greg Unger it is for the Tilden Township development. Exide stock information was received. This will be given to Charles Fitzpatrick. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report August 2007 Water Water for the month came from both well and surface sources. Tony has been working with the contractors to "get the bugs out" of the new control system. We hope to be completely on line within the next few weeks. The dam level has been holding pretty steady since the rains in the middle of the month, however that will change if we don’t get some more rain. Tony and I attended a roundtable on public notification for loss of pressure and loss of water situations. We can expect rules in regards to this to continue to change over the next several years. Wastewater Construction continues as the contractors finish up odds and ends and prepare for paving. The inside renovations have started along with the yard lighting around the ditch. The garage is up with just some plumbing and wiring issues to be resolved. The masons have been hard at it this month and that should allow the roofers to finish. I expect paving to be done next month. We have put the outer trane of the oxidation ditch on line and are emptying the fine bubble aeration tank in preparation for the paving, and removal of the mechanical aerators and aerator bridges. The rains mid month cause no acute problems although we did need to put a second clarifier on line. This illustrates the need to continue the I & I program we have been on the last several years. Settling is not as good as we would like but effluent numbers are excellent with CBOD often being undetectable. All in all things are going well and I expect no operational problems in the near future.
BILLS & REQUISITIONS A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the bills as presented. Dave Fink asked why to Borough of Hamburg bill was so high. Lynda Albright stated that there were 3 payrolls. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None
HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID SEPTEMBER 19, 2007 AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 88.98 Barley/Snyder w-447.50-s-907.50 1,355.00 Berks Envirotech, Inc. s-August permit work 19.37 Borough of Hamburg w-98.77-s-226.37 325.14 Calendars w-22.37-s-22.36 44.73 California Contractors Supplies w-blue marking paint 287.64 DelRosario, Roy C. w-constable fees 125.00 Ehrlich Co. Inc. s-monthly pest service 41.00 Grainger s-supplies 64.75 Graphic Controls s-charts 373.16 Hamburg Municipal Authority s-utility bill 53.41 Hach Company s-supplies 150.60 Kershner, Mike s-repairs at pump station 727.80 L/B Water Service Inc. s-supplies 356.68 Liquid Motion Inc. s-sludge disposal 3,000.00 MRM Property & Liability Trust w-394.53-s-394.53 789.06 Malden, W.G. Inc. w-chart recorder 967.50 Malden, W.G. Inc. w-ultrasonic meter 2,007.50 Met-Ed w-2833.97-s-5090.65 7,924.62 Mountain View Supply w-19.95-s-79.98 99.93 optimum Controls Corp w-torpedo pump 101.71 PA One Call System, Inc. w-18.70-s-18.70 37.40 PPL Gas Utilities s-monthly utility bills 241.61 Penn Pride, Inc. w-65.26-s-193.73 258.99 Pollu-tech Inc s-polymer 2,689.50 Reider, MJ Associates s-laboratory services 1,433.00 Reider, MJ Associates w-laboratory services 734.00 Schaeffer, Richard M. s-unclog laterals 240.00 Schlouch Inc s-sinkhole repair 729.68 Systems Design Engineering, Inc. s-professional services 567.89 United Parcel Service s-shipping charges 24.69 Verizon w-122.15-s-125.94 248.09 Zee Medical Service Company s-restock medical cabinet 22.95
TOTAL $22,726.75 U.S. Bank w-semi-annual rental $111,394.81 Bills To Be Paid total water $119,730.34 total sewer $ 14,391.22 Bills Paid During The Month total water $ 27,796.06 total sewer $128,773.97
Grand Total For Approval total water $147,526.40 total sewer $143,165.19 $290,691.59 PREPAID INVOICE LIST
HMA-Sewer Transfer s-HMA sewer transfer $ 29,638.42 HMA-Sewer Transfer s-HMA sewer transfer 22,202.30 Brobst, Keith L. s-training reimbursement 277.00 HMA-Sewer Transfer s-HMA sewer transfer 22,929.29 HMA-Sewer Transfer s-HMA sewer transfer 12,368.72 Clare, David A. w-meter reader 196.30 Miller, Ann M. w-meter reader 177.45 Sonon, Craig A. w-meter reader 122.20 Petty Cash w-petty cash 6.87 Postmaster of Hamburg w-127.76-s-127.76 255.52
TOTAL $156,570.03
Requisition #274 Sewer B,R, & I $136,056.00 DESCCO Design & Construction WWTP-Contract 1 Requisition #275 Sewer B,R, & I $ 30,875.00 J.B. Electric WWTP-Application 14 Requisition #276 Sewer B,R, & I $ 6,216.41 Systems Design Engineering, Inc. WWTP Engineering A motion was made by Judy Romig and seconded by Stan Dietrich to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Judy Romig stated that Tilden Township is not responsible for any cleanup of the Exide property with underground leaking. Greg Unger stated that DEP inspectors were here and they are making no to do about it. Stan Dietrich asking about the signing information needed for M & T Bank. This has already been completed. There being no further business, a motion was made by Roger Kuhns and seconded by Steve Blefgen to adjourn the meeting at 9:55 p.m. Attest: Denise L. Clare, Recording Secretary
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