MINUTES FROM THE APRIL 16, 2008 MEETING OF THE AUTHORITY

The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 8:12 p.m.

Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns (arrive 8:10 p.m.),Stephen H. Blefgen

Members Absent - Stanley E. Dietrich, Judy E. Romig

Albright-Borough Manager, Denise L. Clare-Secretary

In the absence of a quorum, the members present listened to Met-Ed representatives regarding the land acquisition they are seeking.

Greg Unger met with Craig Correll. Greg Unger has no issues with the site being located at the old entrance to the sewer plant.

The State Street bridge work is to start at year end. Met-Ed will work with Penn Dot during construction.

Craig Correll asked the Authority if they had a preference over the land being acquired rather than being given an easement.

Greg Unger stated that there is not a site plan showing the boundaries for the STP (meets & bounds). This should be done to figure the exact area that will be conveyed to Met-Ed. Greg Unger stated a lease could be done to have a yearly income for the Authority.
 Craig Correll researched this and stated that Met-Ed has never leased a property and they are not looking to do so now. Met-Ed will have to do the site plan.

Greg Unger recommended selling the property then the Authority would incur no liability.

Craig Correll drew up documents to be reviewed by the Authority and the Solicitor. Met-Ed is willing to pay $100,000 per 1/4 acre for purchase or for a R-O-W.

Met-Ed would like an answer within a month. The project must be completed by May 1, 2009.

The regular meeting with a quorum started at this time.

A motion was made by Dave Fink and seconded by Steve Blefgen to approve the March minutes as written.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

None

The Trustee Treasurer’s, Administrative Treasurer’s, Sewer B,R, & I and M & T Trustee Report reports were reviewed.

1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00

1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00

1576025839 Water-1995 Debt Service $ 81,397.25 $ 186.32 $ 81,583.57

1576025848 Water-1995 Debt Ser. Res. Fund $230,997.06 $ 528.75 $231,525.81

1576025857 Water-1995 B, R, & I $547,869.46 $ 1,254.06 ($6,835.58) $542,287.94

1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00

Water Sales/Penalties $ 45,857.57

Cert Fees, Constable Fees, Final Fees $ 325.00

Interest $ 972.95

Miscellaneous $ 222.50

$ 47,378.02

$ 491,071.93

Less Paid Out $ (31,598.89)

Fire hydrant fees/penalties $ 23,621.94

Interest $ 284.49 $ 23,906.43

$ 143,570.17

Less Paid Out $ ( 0.00)

Fire hydrant fees/penalties $ 2,257.92

Interest $ 400.34

$ 2,658.26

$ 202,060.45

Less Paid Out $ ( 0.00)

Deposit

Interest $ 5.02

$ 5.02

Sewer Rentals/Penalties $ 98,369.39

WTMA Rentals/Penalties $ 1,731.94

Interest $ 344.93

M & T Reimbursement $ 54,300.80

Miscellaneous $ 10.56

$ 154,757.62

$ 174,137.02

Less Paid Out $ ( 116,249.61)

INTEREST $ 0.00

TOTAL RECEIPTS FOR THE MONTH OF MARCH $ 10.56

LESS PAID OUT $ (10.56)

2002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00

2002689 Sewer-2006 Revenue Fund $186,859.23 $ 43,877.80 ($230,737.03) $ 0.00

2002690 Sewer-2006 B, R, & I $484,843.07 $ 869.10 ($ 19,614.33) $466,097.84

2002691 Sewer-2006 Construction Fund $ 18,026.71 $ 32.32 ($ 5,535.91) $ 12,523.12

2002692 Sewer-2006 Debt Service Fund $ 0.00 $160,760.38 ($ 19,883.50) $140,876.88

2002693 Sewer-2006 Debt Ser. Res. Fund $516,325.17 $ 17,056.47 ($ 24,459.49) $508,922.15

2002879 Sewer Note - CF $ 4.51 $ 0.00 ($ 4.51) $ 0.00

A motion was made by Steve Blefgen and seconded by Dave Fink to approve the Trustee Treasurer’s, Administrative Treasurer’s, Sewer B,R, & I and M & T Trustee reports as written.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

SEWAGE TREATMENT PLANT ISSUES

The operations within the new wastewater treatment plant continue well. All processes are on line. Systems Design Engineering, Inc. is working assisting the Superintendent with operational questions on an as needed basis.

WWTP PROJECT

The wastewater treatment plant project is complete. Systems Design Engineering, Inc. has received the closeout audit for the PennWorks Grant from the Auditor. As-built drawings are being completed.

DESCCO is being called to complete a few minor warranty items including some touch-up of the final grading.

WISSAHICKON WATER

No engineering issues this report period.

WATER PRODUCTION

The impoundment dam has refilled and is overflowing. For this report period water production was mostly from the surface water supply and supplemented from the wells. Plant operator reports that the new control system is vastly improved over the old system and that blending of surface and well water is now possible.

Hamburg Municipal Authority has received notification from DEP that the filter plant process designation has been changed from "other" to "conventional". This change in designation changes some testing requirements. Systems Design Engineering, Inc. provided Keith Brobst and Tony LaScala with the reporting requirement changes.

Water Filtration Plant Control Project – The installation of the new control system is substantially complete. Tony and OCC have worked on some final features to complete punchlist items. Systems Design Engineering, Inc. will closeout the project paperwork.

NPDES Permit Renewal – Systems Design Engineering, Inc. completed the renewal of the WFP NPDES Permit for the clarifier discharge. The Authority should consider modifications to the meter setup to provide more accurate readings.

PROPOSED WATER LINE REPLACEMENT

Specifications and drawings to replace the water lines in Walnut Street and South 2nd Street are being completed. Bids were received at the March 2008 Authority meeting. Bid tabulations have been completed and presented to the Authority.

Apparent low bid is:

Sikora Bros. Paving Bid Amount $144,000.00

10 Apache Drive

Schickshinny, PA 18655

The "Notice of Intent to Award" has been sent and the Contracts are being prepared. The Authority needs to authorize the "Award" and "Notice to Proceed" to complete the contract preparation and proceed with the work.

MET-ED SUBSTATION

A meeting was held with Met-Ed real estate representative Craig Correll to discuss the requirements of a proposed substation on Authority property at the WWTP. Site plans were distributed to determine overhead and underground easement requirements in addition to the actual plot required.

REQUISITIONS

The requisition system is being revised for the new M & T Bank B,R, & I account. One requisition will be presented to reimburse the Authority for some capital items purchased for the WWTP. These items were previously approved by the Authority.

All April bills are being paid from the water, sewer and fire hydrant accounts with one pass through (developer) invoice.

Greg Unger is looking for the award and notice to proceed upon final completion of bids for the Walnut & South 2nd Street water line project.

A motion was made by Steve Blefgen and seconded by Dave Fink to award and give the notice to proceed for the water line bid.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

Greg Unger reported that he recently visited the WWTP and found the improvements to be great and he was proud of the crew. The WWTP has been cleaned up and is a real improvement. Dave Fink suggested having an open house.

Greg Unger stated that he is also impressed with the numbers received from Lynda, Denise & Kim.

Greg Unger stated the $75,000 contract is to be bid in May for sewer repairs.

Requisitions out of the sewer revenue fund, the money was swept at the end of the year by M & T to the B,R, & I. All the money was swept but only a portion should have been. The money will be put back except for 10% they are allowed to sweep. No requisitions will be needed.

Lynda Albright asked if only the sewer revenue deposits should be transferred and not tapping fees. Or should the tapping fees be sent too? Yes, they should go into the B,R, & I account. Charles Fitzpatrick stated that tapping fees are not operating funds, they are for capital improvements.

Charles Fitzpatrick reported that the Tilden Township agreement was hand delivered to Jim Lillis for Tilden Township to sign. Charles Fitzpatrick called Jim Lillis who stated that Ron Tirpak has comments. Charles Fitzpatrick stated that he only received them at 4:30 this afternoon. The comments aren’t anything major but need to be reviewed. Tilden Township has issues with the penalty that is riding on the bill for a late payment. It sounded like this was an excuse for not paying other bills. This does not relate to the issue of the agreement. Charles Fitzpatrick will review the comments and report back to the Authority. Lynda Albright asked if Tilden Township can be billed for January-April. Yes they can. Charles Fitzpatrick needs to check on something first, there was an issue with the exhibits.

Rules & Regulations-Greg Unger has comments that should be included. Specs for materials (appropriate items) that can be used should be included. Charles Fitzpatrick asked to defer action on the rules and regulations until all members can review them and the added items can be collated.

Wissahickon-Mr. Passecky was asked to attend the meeting. He had no one who could come. Charles Fitzpatrick recommended that the bill be paid in full by 4/30/08 or the water will be shutoff on 5/1/08. There is no better update on their well approval. Dave Fink feels the water should be shutoff and stay off, a $10,000 won’t cut it again. It was recommended to bill monthly instead of quarterly. Perhaps this should be started after the current bill is paid in full.

A motion was made by Dave Fink and seconded by Roger Kuhns to advise Wissahickon that if the bills are not paid in full by 4/30/08 that the water will be shutoff on 5/1/08 and thereafter they will be billed monthly.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

Met-Ed-Met-Ed would like an option agreement ASAP so they can start. Steve Smith asked Charles Fitzpatrick which option is better, an easement or sale. Charles Fitzpatrick stated that if either would do any good. Greg Unger stated that Met-Ed is exempt from SALDO.

A motion was made by Steve Blefgen and seconded by Dave Fink to authorize the engineer and solicitor to draft an option agreement that would grant to Metropolitan Edison an option to purchase up to 1/4 acre for $100,000 subject the exact location and description of the property subject to the review and approval of the Authority.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

Greg Unger stated that EPA needs to be notified to vacate the property. Charles Fitzpatrick will take care of this.

A bill was sent to the senior housing for tapping fees for $90,000. It was asked if the property was subdivided. If so, how were the EDU’s allocated?

Lynda Albright received a call from the insurance agent stating that the Authority will receive dividends of $11,000.

Most water for the month was from the surface source. We continue to blend surface and well water.

We have encountered some control problems and the contractors for the control system have been in to rectify the issues.

We are making some sampling modifications to comply with the new plant designation of conventional, as well as continuing with the e-coli sampling to comply with the Long Term

2 Surface Water Rule. So far the results have been very good and we do not expect to need to go to the next step under that rule.

Once again heavy rains have caused some problems in the collection system. The storms at the beginning of the month required hauling from the Ridge Lawn Pumping Station. While we did not need to haul from Edenburg, for the first time since
installing the 6-inch force main, the flow came out of the well onto the floor. We checked all laterals in Ridge Lawn and found a few that we suspect are leaking and are seeking permission from the property owners to televise these lines to confirm and locate the leaks.

We replaced 2 laterals this month. One has been a chronic problem due to a sag in the line. The other was found to have a root infestation. The lateral was both cast iron and terra cotta pipe. After digging it up we found a root mat at every joint in the terra cotta pipe. I believe
these materials we used in extensively in installations north of I-78 and would expect that this is not an isolated case.

We are experiencing some problems with the Return Activated Sludge pumps. There has been a seal failure on 3 of the 4 pumps. We are working with the pump supplier to determined why they have failed and how to prevent future failures.

                                       Respectfully Submitted

                                       Keith L. Brobst 
                                      Water/Wastewater Superintendent

Roger Kuhns stated that he has questions on the sewer job ticket. Keith Brobst explained the tickets involving the lateral replacements. 81 South 4th Street and 415 William Street required the Borough’s backhoe because the Authority’s couldn’t go deep enough.

Roger Kuhns asked how the Authority got reimbursed from the Borough’s bill from Airgas. Lynda Albright stated that it is probably part of the miscellaneous figure.

A motion was made by Roger Kuhns and seconded by Steve Blefgen to approve the bills as presented.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

AT & T w-monthly long service $ 73.74

Barley/Snyder w-433.30-s-91.70 525.00

Barley/Snyder w-595.10-s-569.90 1,165.00

Berks Products Corp s-supplies 190.45

Borough of Hamburg w-84.14-s-189.28 273.42

DelRosario, Roy C. w-constable fees 46.50

Ehrlich Co. Inc. s-monthly pest service 41.00

Exeter Supply Co., Inc. s-supplies 634.81

Fisher Scientific s-supplies 236.70

Gorman & Associates P.C. s-prepare DCED grant 725.00

Hamburg Municipal Authority s-utility bills 999.57

Kershner, Mike s-electrical repairs 341.80

Kuzan’s True Value w-118.98-s-42.06 161.04

L/B Water Service Inc. w-supplies 551.50

Lehigh Valley Balances s-calibrate weights 217.00

Liquid Motion Inc. s-sludge removal 8,234.00

Met-Ed w-2049.63-s-8348.12 10,397.75

Mountain View Supply s-supplies 76.96

PA One Call System, Inc. w-21.98-s-21.97 43.95

PPL Gas Utilities s-utility bills 1,713.54

Penn Fuel Propane w-propane 1,332.36

Penn Pride, Inc. w-58.42-s-267.02 325.44

Reider, MJ Associates w-laboratory services 430.00

Reider, MJ Associates s-laboratory services 832.00

Schaeffer, Richard M. repair sewer line at 4th Street 973.69

Systems Design Engineering, Inc. w-4485.63-s-2127.67 6,613.30

Thren’s Auto Parts s-vehicle supplies 4.48

Univar USA Inc. s-soda ash 1,145.81

Univar USA Inc. s-liquid chlorine 1,445.00

Verizon w-113.00-s-130.43 243.43

Yeager Supply, Inc. s-supplies 167.87

Yoder’s Heating Service, Inc. s-no heat at sewer plant 292.25

TOTAL $40,454.36

Bills To Be Paid total water $ 10,394.28

total sewer $ 30,060.08

Bills Paid During The Month

total water $ 17,481.35

total sewer $ 79,448.40

Grand Total For Approval

total water $ 27,875.63

total sewer $109,508.48

$137,384.11

Kuzan’s Hardware w-81.31-s-149.67 $ 230.98

HMA-Construction s-transfer 50,000.00

Clare, David A. w-meter reader 172.90

Clare, Denise L. s-meter reader 48.75

Sonon, Craig A. w-meter reader 230.10

Petty Cash s-petty cash 18.70

Borough of Hamburg w-16876.32-s-29110.57 45,986.89

TOTAL $96,929.75

Lynda Albright had several requisitions to M & T Bank for reimbursement of sewer funds.

Requisition #14 January 2008 $ 53,542.10

Requisition #15 February 2008 $131,718.61

Insurance Payment

Requisition #16 March 2008 $ 67,014.33

Requisition #17 April 2008 $ 59,508.48

The money will come from the B,R, & I account to the sewer revenue trustee fund to the Authority for reimbursement.

A motion was made by Dave Fink and seconded by Roger Kuhns to approve the requisitions as presented.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

Lynda Albright stated that she is still working on the financial reports to give members a better picture. A spreadsheet will be done for 2007 to show how the money moves.

Roger Kuhns wants a better detail on the job tickets. He is not happy with what is being presented.

Greg Unger needs the requisition numbers that the Authority is paying and getting reimbursed for. #288-#291 should be paid out of the B,R, & I account but were paid out of the regular revenue account. The motion to do this needs to be rescinded and ratify payment out of the operating account to reflect what actually happened.

A motion was made by Steve Blefgen and seconded by Roger Kuhns to rescind requisitions #288-#291 and to ratify payment through the operating account.

ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen

Nayes- None

None

None

There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:18 p.m.

Attest:

Denise L. Clare, Recording Secretary