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MINUTES OF THE APRIL 18, 2007 MEETING OF BOROUGH COUNCIL The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman Dave Fink presiding. The meeting started at 7:00 p.m. Members Present - David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stephen A. Smith Also Present – Scott Naugle, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare-SecretaryA motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the March minutes as written and presented with the following correction: P. 179 in the paragraph that starts Dave Fink, the second line says me and it should have said "be". ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen Nayes- None Abstain- Romig Judy Romig questioned the manual start of Well 5 during the fire. Keith Brobst stated that he turned it on. If Keith is away someone else would have to do it. Keith Brobst stated that Tony LaScala would be next in line. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Feb. 07 Credits Debits Bal.-Mar. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 78,483.92 $ 284.27 $ 78,768.19 1576025848 Water-1995 Debt Ser. Res. Fund $246,904.45 $ 894.30 $247,798.75 1576025857 Water-1995 B, R, & I $662,765.69 $ 2,400.57 ($2,052.57) $663,113.69 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 OPERATING WATER/SEWER ACCOUNT ACTIVITY Water Revenue Account – Balance on March 1, 2007 $ 382,061.60 Water Sales/Penalties $ 46,503.05 Cert Fees, Constable Fees, Final Fees $ 1,374.25 Interest $ 12,000.00 Miscellaneous $ 1,675.62 $ 61,552.92 $ 443,614.52 Less Paid Out $ (37,818.16) Balance in Treasury – March 31, 2007 $ 405,796.36 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on March 1, 2007 $ 45,133.82 Fire hydrant fees/penalties $ Interest $ 176.51 $ 176.51 $ 45,310.33 Less Paid Out $ ( 0.00) Balance In Treasury – March 31, 2007 $ 45,310.33 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on March 1, 2007 $ 176,035.76 Fire hydrant fees/penalties $ 2,286.58 Interest $ 696.91 $ 2,983.49 $ 179,019.25 Less Paid Out $ ( 0.00) Balance In Treasury – March 31, 2007 $ 179,019.25 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on March 1, 2007 $ 223,238.97 Sewer Rentals/Penalties $ 88,185.82 WTMA Rentals/Penalties $ 2,132.04 Interest $ 1,226.01 Sewer Tap-In Fees $ 12,000.00 M&T Bank Reimbursement $232,004.77 $ 335,548.64 $ 558,787.61 Less Paid Out $ (88,016.38) Less Transfer to M&T Bank $ (59,926.43) Balance in Treasury – March 31, 2007 $ 410,844.80 BOROUGH TREASURER SEWER BR & I ACCOUNT CHECKING ACCOUNT - BALANCE IN CHECKING 3/1/07 $ 270,154.10 INTEREST $ 790.22 TOTAL RECEIPTS FOR THE MONTH OF MARCH $ 207,944.32 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 3/31/07 $ 270,944.32 A motion was made by Stan Dietrich and seconded by Steve Blefgen to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None VISITORS Scott Naugle was in attendance regarding the broken water pipe at his new connection on April 6. Mr. Naugle is building a new house on Old Route 22. The water line was not located where the line was marked and the contractor could not tunnel under Old 22 so another contractor was brought in. Keith Brobst got Dave Bonkovich to find the line. The second main was not located as far south as we thought. Scott Naugle was going to tap into the 12" main and the contractor bored through the 8" main. The depth of the line was not known. Mr. Naugle wanted to inform the Authority that there is a problem with mapping and this has cost him extra. Keith Brobst stated that there is not much info on Windsor Township water lines and everything is mish mosh. Dave Fink asked what the extra cost was. Scott Naugle stated that he didn’t have a total yet because he has not received a bill. Dave Fink suggested sending in a copy of the bill for consideration. Charles Fitzpatrick stated that this is not a guarantee that the Authority will pay anything towards it. Dave Fink received a call from Chad and Jen Phillips regarding ruined clothes during the recent leak/boil water advisory due to the Naugle work. The Phillips claim that they did not receive notice about the boil water advisory. Roger Kuhns asked if the lines could be located and at what cost. Dave Fink asked if the Rules & Regulations can have a stipulation that water taps cannot be performed on a Friday or a holiday. Greg Unger stated that Keith Brobst and Tony LaScala can say no to doing taps on holidays or Fridays. Greg Unger doesn’t feel that the Authority is liable. The Authority directed Keith Brobst to not allow contractors to schedule tap-ins on Fridays or holidays. Roger Kuhns asked about money for Chad and Jen Phillips. Dave Fink stated that they are seeking $30 reimbursement. Roger Kuhns asked if this would set a president. Charles Fitzpatrick asked why the Authority is at fault. Steve Blefgen stated that maybe it would be the contractors problem. Keith Brobst stated that the lines were marked but the depth are unknown. Charles Fitzpatrick suggested paying the $30 but don’t claim fault and it would not set a precedent. HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
A bid document for repairs of the collection system is progressing.
General/Mechanical Contract DESCCO Design and Construction, Inc.
$986,260.00
Work completed this period:
Construction of the Chlorine room. Construction in the old Control Building.
Construction remains on schedule. Applications for Payment
DESCCO Design and Construction Application No. 13 (Requisition 255) Amount $ 112,356.00 Balance on Contract $1,339,583.00
J.B. Electric Corp. Application No. 10 (Requisition 256) Amount $ 25,175.00 Balance on Contract $235,103.55
$592,914.00
$208,339.72 The Award and Notice to Proceed was issued on January 20, 2006. Work this period included:
The air release valves installed on the pumps has solved the air binding problems. Applications for Payment Pikeland Construction, Inc. Amount $ 0.00 Balance on Contract $ 7,500.00
Pagoda Electrical Amount $ 0.00 Balance on Contract $ 0.00
The force main installation is complete with exception of the restoration and repaving. WATER SYSTEM
The project is progressing on schedule. REQUISITIONS Requisition 255 DESCCO Design and Construction $112,356.00 Requisition 256 J.B. Electric Corp. $ 25,175.00 Requisition 257 Systems Design Engineering, Inc. $ 9,986.84 Charles Fitzpatrick stated that the Wissahickon agreement expired. The year is up. It can be extended month-to-month until their well is approved. A motion was made by Steve Blefgen and seconded by Roger Kuhns to authorize an extension on a month-to-month basis. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None 2 applications have been received for the Tilden Township Industrial Park. 665 gpd for Russell Stover Candies 4100 gpd for Lonestar Steakhouse 239 Pine Street-Greg Unger reported that there are some issues that still have not been addressed. Some items have been ignored completely. Greg Unger stated that conditional approval could be granted but a full approval cannot. A motion was made by Stan Dietrich and seconded by Steve Blefgen to allow Greg Unger to send a letter to the engineer that the plans for 239 Pine Street are not approved at this time and that their request for the approval of the plans is denied. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None SOLICITOR’S REPORT Charles Fitzpatrick received a letter from Allen Shollenberger regarding Port Clinton sewer lines. Parts of the letter were read aloud by Charles Fitzpatrick. Port Clinton is looking for 45,000 gpd and 160 EDU’s with a pump station to be turned over to the Authority. The agreement is similar to the Tilden Township one. Charles Fitzpatrick stated that the Authority doesn’t own anything in Tilden Township so it is not similar. This will be put on the agenda for May. Charles Fitzpatrick stated that it sounds more like the Windsor Township agreement. Charles Fitzpatrick reported that he heard from regarding the Villa’s. The intermunicipal agreement has been prepared. There are things missing: the letter of credit and the estimated costs. This will be put off until next month.. EPA-The Consent Agreement and Final Order (CAFO) has been received. There is one thing missing. Charles Fitzpatrick recommended approving it with a provision being made that it covers any other issues and the bypasses up to December 31, 2006 that came up. A motion was made by Steve Blefgen and seconded by Roger Kuhns to give conditional approval with the addition being added. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Charles Fitzpatrick gave a report on the Seaman’s at 232 Pine Street. The meter has been changed and now has an outside clock. BOROUGH MANAGER’S REPORT Lynda Albright had an EDU question regarding 112 South 4th Street. This is the former Stein’s Pet Shop. Years ago it was owner occupied (business and residence). The property is being billed for 1 service charge and 1 tap-in fee was paid. The property has now been sold and remodeled and the apartment is going to be put back into service as well as the storefront. Charles Fitzpatrick stated that if the property is converted into 2 uses a second EDU will have to be paid. Lynda Albright asked about the American House Hotel. They are billed 1 service charge plus overage. Previously it was just rooms sharing bathrooms. Now the hotel is being changed into rooms with private baths. The use is being expanded because there is also the restaurant and the barroom. They will have to be billed for more EDU’s. The Borough has received a letter from the Appalachian Trail people regarding their R-O-W. The AT goes through Borough and Authority property. They would like to extend the R-O-W from the current 200’ to 1,000’. They would like to have a joint meeting with the Borough and Authority. The AT wants to have control over the property. The Authority stated that they would have to purchase the property or give a donation for the easement. CORRESPONDENCE LIST CORRESPONDENCE FROM MARCH 22, 2007 TO APRIL 18, 2007: Received letter from Blue Mountain Wildlife, Inc. on 3/23/07 requesting permission to hold the 5-mile Mad Dash race at the reservoir on 4/22/07. Letter received from EPA dated April 13, 2007 relative to Stage 2 Disinfectants and Disinfection Byproduct Rule (Stage 2 DBPR). (taken care of by Keith) Copy of letter from SDE to Pikeland Construction dated 4/11/07 reference to the punch list update. Letter to HMA from CEDG dated 3/22/07 relative to Russell Stover Candies and their request for sewer connection (turned over to Greg) Lynda Albright stated that there is an addition to the correspondence list. A letter was received from SDE regarding the bid tabulation for the comminutor. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report March 2007 Water The structure fire of March 5 created some issues for the water system. As the fire company started opening hydrants residents at the higher elevations experienced a total loss of water pressure. This required a "boil water" notice to be issued. This was done the morning of Tuesday the 6th. Bacteria tests Tuesday and Wednesday the 7th were negative and the notice was withdrawn. Employees went door-to-door distributing notices till such time, as the advisory was no longer needed. We have found this to be cumbersome and inefficient and will be revising policy in the near future. All water for the month was from the wells. We expect Optimum Control to start building the new control system in the next few weeks and hope to be back on surface water very soon. Wastewater The month started off with a severe rain event, which required pumping out the wet well at Ridge Lawn to avoid an overflow and the subsequent permit violation. We pump several tankers full, about 15,000 gallons and hauled it to the sewage plant. We have ordered a new control system for Ridge Lawn, which will help but still have other issues to deal with in Ridge Lawn. The rain event also caused some difficulty at the plant. While the construction has progressed to the point that we can pump and treat everything we are getting the piping from the secondary clarifiers to the chlorine contact tank has not yet been replaced and in an extreme rain event we have to pump the effluent to that tank. This lasted for several days. Operations started going downhill several days later, which turned out to be due to seal failure in the new clarifiers. The bands that hold the seals in place broke. Because it was 3 of 4 seals we think it was either over tightened during installation or a material defect. Repairs have been made and things are coming around. Respectfully Submitted
Keith L. Brobst Keith Brobst reported that the header was updated and the work was completed today. DEP visited last week. EPA is pushing for the sewer issue to be completed. BILLS & REQUISITIONS A motion was made by Stan Dietrich and seconded by Judy Romig to pay the bills as presented. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T w-monthly invoice $ 61.71 Berks-Mont Newspapers, Inc. w-ad flushing hydrants 112.80 DelRosario, Roy C. w-constable fees 187.50 Ehrlich Co. Inc. s-monthly invoice 132.00 Electric Repair w-148.55-w-46.35 194.90 Fromm Electric Supply s-phone wire 456.25 Fisher Scientific s-supplies 771.86 Gayle Corp. s-new pump and parts 2,340.87 Geiger Pump & Equipment s-sensor 375.59 Hamburg Municipal Authority s-utility bills 1,164.67 Henn’s Garage s-truck repairs 66.39 Henn’s Garage s-truck inspection 98.89 JRM Machinery w-supplies/machine diffuser 834.00 Kershner, Mike s-pump station 66.50 Kuzan’s True Value w-5.30-s-58.17 63.47 L/B Water Service Inc. w-valve wrench 145.00 Lacal Equipment Inc. s-tractor parts 164.33 Liquid Motion Inc. s-hauling 7,319.00 Lowe’s Business Account w-supplies 52.94 Met-Edge Abstract w-2298.08-s-3103.39 5,401.47 Met-Edge Abstract w-7473.59-s-1984.25 9,457.84 Mountain View Supply w-41.39-s-101.93 143.32 PA DEP s-storage tank registration 100.00 PA One Call System, Inc. w-6.37-s-6.38 12.75 PPL Gas Utilities s-gas bill 2,455.71 Penn Fuel Propane w-propane bill 879.97 Penn Pride, Inc. w-168.91-s-373.12 542.03 Pollu-tech Inc. s-polymer 2,689.50 Quill Corporation w-114.75-s-114.75 229.50 Reider, MJ Associates w-lab testing 354.00 Reider, MJ Associates s-lab testing 890.00 Rentschler, Randall Inc. w-68.57-s-1.10 69.67 Systems Design Engineering, Inc. w-1083.02-s-1669.15 2,752.17 Thren’s Auto Parts s- supplies 18.39 Univar USA Inc. s-liquid chlorine 983.25 Verizon w-110.01-s-247.32 357.33 Yeager Supply, Inc. s-supplies 148.54 Yoder’s Heating Service, Inc. s-STP heater 475.33
TOTAL $41,802.14 Bills To Be Paid total water $ 8,661.68 total sewer $ 33,140.46 Bills Paid During The Month total water $ 32,405.15 total sewer $106,836.87
Grand Total For Approval total water $ 41,066.83 total sewer $139,977.33 $181,044.16
PREPAID INVOICE LIST EPWPCOA INC. s-school-Terry & Robbie $ 300.00 Kuzan’s Hardware w-26.59-s-122.37 148.96 Met-Ed w-utility bills 2,897.97 HMA Sewer Transfer s-HMA Sewer Transfer 59,926.43 Penn State s-class registration 195.00 EPWPCOA INC. w-training 165.00 Clare, David A. w-meter reader 161.85 Clare, Denise L. s-meter reader 48.75 Sonon, Craig A. w-meter reader 229.45 Clark Industrial s-Kanaflex hoses 717.04 Mazaika Concrete w-750.00-s-750.00 1,500.00 Penn State w-workshop 195.00 Borough of Hamburg w-27860.48-s-44658.48 72,518.96 Postmaster of Hamburg w-118.81-s-118.80 237.61
TOTAL $139,242.02 Requisition #255 Sewer B,R, & I $112,356.00 DESCCO Design & Construction WWTP-Contract A Requisition #256 Sewer B,R, & I $25,175.00 J.B. Electric Corp. WWTP-Contract B
Requisition #257 Sewer B,R, & I $ 9,986.84 Systems Design Engineering, Inc. WWTP Engineering Requisition #315 Water B,R, & I $ 5,875.00 Kohl Bros. Inc. Replacement Chlorine Pumps A motion was made by Stan Dietrich and seconded by Steve Blefgen to pay the requisitions as presented. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Lynda Albright reported the figure for Requisition #5 for the monthly sewer reimbursement in the amount of $80,050.90. A motion was made by Roger Kuhns and seconded by Judy Romig to pay Requisition #5. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None OLD BUSINESS Stan Dietrich asked about the 8" replacement water line going over I-78. Will Keith Brobst be inspecting it to see that it’s done right? Greg Unger stated that Gannett/Fleming should do it but he is willing to. Stan Dietrich was told that the 5th Street Bridge would reopen July 4th. Stan Dietrich asked if we were able to check on the water/sewer going into the plant. Greg Unger stated that things are improved and is being watched. NEW BUSINESS None There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:10 p.m. Attest: Denise L. Clare, Recording Secretary
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