|
|
|
|
MINUTES FROM THE APRIL 19, 2006 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:10 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present – Jonathan I. McEvoy-RBC, Scott D. Kramer-RBC (arrived 8:04 p.m.), Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent,Lynda G. Albright-Borough Manager, Denise L. Clare-Secretary A discussion was held regarding the utility billing system and how the water numbers are not what they should be. Should new software be bought? Lynda Albright and Greg Unger will work on the numbers for next meeting and have a recommendation. A motion was made by Dave Fink and seconded by Steve Blefgen to approve the March 16 minutes as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None A motion was made by Judy Romig and seconded by Dave Fink to approve the special meeting minutes of April 5. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None VISITORS Since Scott Kramer was not yet in attendance, the regular meeting was continued until he arrived. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Feb.-06 Credits Debits Bal.-Mar.06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 75,876.33 $ 218.33 $ 76,094.66 1576025848 Water-1995 Debt Ser. Res. Fund $230,389.78 $ 662.94 $231,052.72 1576025857 Water-1995 B, R, & I $691,721.33 $ 2,002.12 $693,723.45 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 OPERATING WATER/SEWER ACCOUNT ACTIVITY March 1, 2006 to March 31, 2006 Water Revenue Account – Balance on March 1, 2006 $ 250,833.02 Water Sales/Penalties $ 63,500.98 Cert Fees, Constable Fees, Final Fees $ 557.50 Interest $ 931.79 Miscellaneous $ 171.00 $ 65,161.27 $ 315,994.29 Less Paid Out $ (29,401.94) Balance in Treasury – March 31, 2006 $ 286,592.35 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on March 1, 2006 $ 148,839.78 Fire hydrant fees/penalties $ 2,365.83 Interest $ 447.28 $ 2,813.11 $ 151,652.89 Less Paid Out $ ( 1,414.00) Balance In Treasury – March 31, 2006 $ 150,238.89 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on March 1, 2006 $ 332,055.50 Sewer Rentals/Penalties $ 62,497.09 WTMA Rentals/Penalties $ 1,336.58 Interest $ 1,170.98
$ 397,060.15 Less Paid Out $ (76,999.22) Balance in Treasury – March 31, 2006 $ 320,060.93 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING MARCH 16, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 3/1/06 $ 534,652.13 INTEREST $ 1,230.07 TOTAL RECEIPTS FOR THE MONTH OF MARCH $ 535,882.20 LESS PAID OUT $ (137,755.29) SYSTEMS DESIGN ENGINEERING, INC. $19,627.79 SIKORA BROTHERS PAVING $69,302.50 PIKELAND CONSTRUCTION $48,825.00 BALANCE IN CHECKING 3/31/06 $ 398,126.91 A motion was made by Dave Fink and seconded by Judy Romig to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
The wastewater treatment plant is operating near normal. The sludge dewatering system continues to be used as required.
Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:
WATER SYSTEM
Requisition 200 Systems Design Engineering, Inc. $21,685.40 Requisition 201 Pikeland Construction $28,890.00 Requisition 202 DESCCO Design and Construction $125,712.00 Greg Unger reported that Dutchland is able to start production on the clarifiers ahead of schedule. With the dry weather the WWTP expansion/upgrade is going well. Greg Unger reported that some TV work will be starting tomorrow. SOLICITOR’S REPORT Charles Fitzpatrick reported that the timing on the PennWorks agreement has been received and is being reviewed by Steven Flaherty. The documents will be ready for execution by the next meeting. Discussion was held regarding the existing right-of-way in Windsor Township and the need to install a sewer mail between the Edenburg Pumping Station and Raymond Avenue. Greg Unger and Charles Fitzpatrick stated that the going rate for a force main trunk line right-of-way goes per linear foot. Greg Unger stated that it would be $5-$10 per linear foot. There will be between 800’-900’ on Dean Adams’ property. This would have to be paid by the Authority to Mr. Adams approximately $5,000-$10,000. It’s either this or the affected property owners would have to move their sheds, pools, etc. from the right-of-way. Dave Fink spoke to Walter Adams who did not see a problem. There are 5-6 property owners that would be affected. Lynda Albright suggested asking the affected residents to pay something in lieu of having to move their property. What could/should be done was discussed. It was felt that the property owners should pay towards obtaining a right-of way. Roger Kuhns asked why a new right-of-way was needed. Greg Unger stated that it was to prevent property owners from having to move items on their property from the current right-of-way. Which way would be cheaper? It would depend on several factors. A motion was made by Judy Romig and seconded by Steve Blefgen to install a new right-of-way. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Dave Fink will talk to the Adams’ and then contact Charles Fitzpatrick with the information. Roger Kuhns asked about putting in a new conduit while the trench is being dug for the new right-of-way. Greg Unger will check into it. Greg Unger stated that the conduit would have to be in a separate trench. At this time, Scott Kramer from RBC arrived and he spoke about financing for the WWTP. A review summary sheet was handed out. Scott Kramer is still recommending a bond issue. The bonds will be sold on April 20 to lock in the rates. A resolution has been prepared and needs approval. This would allow Steve Smith to sign the bond paperwork as needed. Scott Kramer will call Steve Smith at noon with how the bond sale is going. Steve Smith needs to give direction depending on how the sale is going. 4.7% is the highest the Authority is willing to go.A motion was made by Judy Romig and seconded by Steve Blefgen to adopt the resolution for bond financing with 4.7% being the limit. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Lynda Albright asked about the sewer B, R & I funds at Leesport Bank. Would they be rolled over when the financing comes through? Charles Fitzpatrick stated that those funds could stay where they are presently. Scott Kramer will start a new sewer B, R & I account. Charles Fitzpatrick stated that it would be decided at a later date about combining the funds. Steve Blefgen asked about the guarantees. Charles Fitzpatrick stated that Windsor Township has agreed. The Borough is acting on it at their April 27 meeting. Each municipality will pay their fair share as necessary. BOROUGH MANAGER’S REPORT Lynda Albright asked about Larry Ernst/Edenburg Manor II. Charles Fitzpatrick stated that he has forwarded the information to Daryl Moyer and it is now in their hands. The township has received the roads. The Deed of Dedication for the lines has not been received. The manholes have not been repaired. Lynda Albright stated that she has received 2 letters, along with a hold harmless agreement and liability insurance, requesting to use the reservoir area for GOALS events on May 13 and August 6. GOALS is Gibbons Outdoor Adventures Leadership School. They have used the area in the past with no problems. A motion was made by Dave Fink and seconded by Roger Kuhns to approve the events for May 13, 2006. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None A motion was made by Dave Fink and seconded by Roger Kuhns to approve the charity race event to be held on August 6, 2006. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report March 2006 Water The word for the month is DRY. While all water for the month was from the surface source the level of the dam is dropping quickly. There was a total of .8 inches of rain in March. The water plant computer has been misbehaving. While being repaired it was quite difficult to recover some files. We will be instituting a new backup plan as soon as the software from the chart recorders is straightened out by the vendor. The meter replacement program has been completed for the season. Approximately 50 meters were changed. PaDEP conducted an inspection of the wastewater facility at the water plant. There are no issues. I met with representatives of Wissahickon Spring Water in regard to their water needs and how we can best meeting them. I am working on updating the public notice plan for Tier 1 water violations as per PaDEP. Wastewater Our problems with PH persist but we are able to control it with the addition of soda ash. The pump station project has come to a temporary standstill while we wait for the new equipment to be delivered. We expect things to start happening again in May. On the other side of the coin, construction had begun at the wastewater treatment plant. Layout and excavation as underway and if there is an up side to the dry weather it is that this project can proceed. Keith L. Brobst Water& Wastewater Superintendent Keith Brobst reported that PH is still and issue and that there will be a few minor violations on the April DMR. CORRESPONDENCE LIST CORRESPONDENCE RECEIVED BETWEEN MARCH 16 AND APRIL 19, 2006:
Agreement for Edenburg Manor II (copy faxed to Charles Fitzpatrick)
BILLS & REQUISITIONS Dave Fink asked about the L/B Water and Exeter Supply bills for hydrant parts. Is the money coming out of the hydrant fund to pay them? Lynda Albright stated that they would be paid out of the hydrant fund. A motion was made by Dave Fink and seconded by Roger Kuhns to authorize Steve Smith to execute to documents pending approval by Steven Flaherty. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Keith Brobst stated that the zipper repair bill was removed from the list of bills. This is a Borough expense not the Authority’s. A motion was made by Roger Kuhns and seconded by Judy Romig to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID APRIL 19, 2006
AT & T w-monthly long distance $ 69.01 Berks Envirotech, Inc. s-March permit work 503.25 Blue Mountain Computer Service w-computer consulting 488.86 Borough of Hamburg w-90.72-s-345.75 436.47 CCP Industries s-sewer solvent 230.48 Deltronics Corporation s-repair sludge pump 1,182.87 Ehrlich Co. Inc. s-monthly pest service 36.00 Exeter Supply Co., Inc. w-hydrant parts 2,164.82 Fisher Scientific s-thermometer 43.98 Hamburg Municipal Authority s-utility bills 633.48 Hess, Andrew Inc. s-discharge hoses 736.40 Kistler, Kermit K. Inc. w-mower parts 102.10 Koletar, Stephen H. w-constable fees 75.00 Kuzan’s True Value w-13.85-s-10.50 24.35 L/B Water Service Inc. w-hydrant adapters 413.35 Liquid Motion Inc. w-120.00-s-3664.00 3,784.00 Met-Ed w-2073.88-s-6818.03 8,891.91 Mountain View Supply W-4.77-s-48.49 53.26 PA One Call System, Inc. w-6.37-s-6.38 12.75 PPL Gas Utilities s-utility bills 3,646.12 Penn Fuel Propane w-propane 982.44 Penn Pride, Inc. w-23.85-s-158.01 181.86 Reading Eagle Co. w-13.04-s-13.04 26.08 Reading Eagle Co. s-meeting notice publication 45.16 Reider, M.J. Associates Inc. s-laboratory services 1,180.00 Reider, MJ Associates w-laboratory services 480.00 SCP Science s-supplies 156.00 Systems Design Engineering, Inc. s-professional services 3,951.03 USA Bluebook w-sample pump 121.41 Univar USA Inc. w-1625.81-s-906.75 2,532.56 Univar USA Inc. s-soda ash 2,007.62 Verizon w-109.68-s-241.47 351.15 Water Environment Federation s-2 memberships 244.00 Wertley Machine Shop w-hydrant parts 45.00 YSI Inc. s-repair meter & probe 106.50 Zee Medical Service Company s-restock medical cabinet 31.25 TOTAL $35,970.52 Bills To Be Paid total water $ 9,067.94 total sewer $ 26,902.58 Bills Paid During The Month total water $ 26,652.21 total sewer $ 41,527.01 Grand Total For Approval total water $ 35,720.15 total sewer $ 68,429.59 $104,149.74 PREPAID INVOICE LIST East Penn Manufacturing w-8D batteries $ 224.89 Borough of Hamburg s-state permit fee 2.00 Clare, David A. w-meter reader 161.85 Clare, Denise L. w-meter reader 175.50 Clare, Denise L. s-meter reader 48.75 Ehrlich Co. Inc. s-monthly pest service 36.00 Borough of Hamburg w-25969.47-s-41282.47 67,251.94 Petty Cash s-petty cash 37.30 Postmaster of Hamburg w-120.50-s-120.49 240.99 TOTAL $68,179.22 Requisition #200 Sewer B,R, & I $ 21,685.40 Systems Design Engineering WWTP Improvements Requisition #201 Sewer B,R, & I $ 28,890.00 Pikeland Construction Application #3-PSPS Requisition #202 Sewer B,R, & I $125,712.00 DESCCO Application #1 A motion was made by Dave Fink and seconded by Roger Kuhns to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Roger Kuhns and seconded by Judy Romig to adjourn the meeting at 9:16 p.m. Attest: Denise L. Clare, Recording Secretary |
