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MINUTES FROM THE AUGUST 15, 2007 OF THE AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:06 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present – Gregory T. Unger-SDE, Bob Dennison-Acting Solicitor, Keith L. Brobst- Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare-Secretary A motion was made by Dave Fink and seconded by Roger Kuhns to approve the July minutes as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Jun. 07 Credits Debits Bal.-Jul. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 1,154.08 $ 4.18 $ 1,158.26 1576025848 Water-1995 Debt Ser. Res. Fund $229,749.77 $ 890.58 $230,640.35 1576025857 Water-1995 B, R, & I $663,595.58 $ 2,572.29 ($3,953.94) $662,213.93 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY April 1, 2007 to April 30, 2007 Water Revenue Account – Balance on July 1, 2007 $ 387,888.55 Water Sales/Penalties $ 43,313.66 Cert Fees, Constable Fees, Final Fees $ 717.50 Interest $ 1,670.73 Miscellaneous $ 162.75 $ 45,864.64 $ 433,753.19 Less Paid Out $ (39,702.32) Balance in Treasury – July 31, 2007 $ 394,050.87 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on July 1, 2007 $ 82,818.34 Fire hydrant fees/penalties $ Interest $ 352.50 $ 352.50 $ 83,170.84 Less Paid Out $ ( 0.00)Balance In Treasury – July 31, 2007 $ 83,170.84 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on July 1, 2007 $ 187,755.71 Fire hydrant fees/penalties $ 2,215.94 Interest $ 808.84 $ 3,024.78 $ 190,780.49 Less Paid Out $ ( 0.00) Balance In Treasury – July 31, 2007 $ 190,780.49 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on July 1, 2007 $ 234,290.58 Sewer Rentals/Penalties $ 79,403.95 WTMA Rentals/Penalties $ 28,023.99 Interest $ 1,624.37 SALDO Reimbursement $ 995.56 Miscellaneous $ 591.42 M & T Bank Reimbursement $197,310.16
$ 542,240.03 Less Paid Out $ ( 50,600.65) Less Transfer to M & T Bank $ (111,613.39) Balance in Treasury – July 31, 2007 $ 380,025.99 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING AUGUST 15, 2007
CHECKING ACCOUNT - BALANCE IN CHECKING 7/1/07 $ 273,277.42 INTEREST $ 799.35 TOTAL RECEIPTS FOR THE MONTH OF APRIL $ 274,076.77 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 7/31/07 $ 274,076.77 A motion was made by Steve Blefgen and seconded by Judy Romig to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
Work completed this period:
The Award and Notice to Proceed was issued on January 20, 2006. Work this period included:
Applications for Payment Pikeland Construction, Inc. Amount $7,500.00 Balance on Contract $ 0.00 Pagoda Electrical Amount $ 0.00 Balance on Contract $ 0.00 WISSAHICKON WATER (no change) Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details. PROJECTS Edenburg Pump Station Comminutor-complete.
Requisition 270 DESCCO Design and Construction $197,062.00 Requisition 271 Pikeland Construction $ 7,500.00 Requisition 272 Systems Design Engineering, Inc. $ 8,411.47 Requisition 273 Heisey Mechanical, Inc. $ 38,650.00 Requisition 318 Systems Design Engineering, Inc. $ 93.84 Requisition 319 Optimum Controls Corp. $103,470.00 Greg Unger stated that the concrete pads will remain after the Exide Buildings are torn down. There are rotted pipes in the area. LSR is doing the disconnects. The bottom 40% of the pipe is gone and the lateral connections feel like cardboard. Greg Unger stated that it is highly unusual and the Exide should be approached regarding the needed repairs. Televising the mains should be done to view the damaged or missing pipes and how far they go. DEP/EPA should be notified of the possible problems. The televising tapes will be reviewed and Greg Unger will come back with a report next month. If televising has not been done in the area it will be done before next month. Greg Unger stated the macadam overlay behind the control building to be done needs to have other improvements done first. There are a few areas that are cracked and buckled. Concrete should be installed under the dumpsters. The approximate cost of the work is $7,500. The concrete pad would be 20 x 25 and the macadam area is 50 x 25. (you should include the location of the macadam overlay…not enough detail) Greg Unger reported that the county has the $130,000 that needs to be released to the Authority. Tom McKeon wants an agreement from the Authority and stated that there may be fees involved. Greg Unger will continue pursuing the obtaining of this money. SOLICITOR’S REPORT Bob Dennison was in attendance for Charles Fitzpatrick who is on vacation. Bob Dennison reported that a letter has been sent to the Naugle’s informing them to seek payment from their contractor for the water line installation. The last letter that Charles Fitzpatrick sent has not been responded to. Lynda Albright asked for copies of all this correspondence for the office files. Dave Fink asked if the EPA fine was submitted. Lynda Albright stated that it was but the check has not been cashed to date. BOROUGH MANAGER’S REPORT Lynda Albright stated that the resident at 110 Upland Court is cutting down trees that are on Authority property. The wood is being used for firewood. Lynda Albright will send a letter. If this does not rectify the situation, Charles Fitzpatrick will be involved. Was that statement actually made – I don’t recall ever hearing they thought it was their property. Lynda Albright stated that M & T Bank needs an updated Certificate of Incumbency filled out. This deals with who’s authorized to sign documents/requisitions and give direction. Roger Kuhns asked if the trees that are being cut are dead or live. Keith Brobst stated that he thinks they were live trees. Dave Fink asked if any information was received regarding gypsy moth spraying. Lynda Albright thinks that it is for municipalities and not properties and that the Authority would have to go through Windsor Township. Greg Unger asked if there is infestation. Dave Fink stated that there was. Lynda Albright thinks there is a meeting coming up on this and will check into it. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report July 2007 Water Water for the month was supplied both the surface and well sources. The filters ran while the plant was manned while the bugs were being worked out of the system. The programming has been moving along quite well and we hope the physical end of the installation will be completed shortly. Unfortunately, unless we get some substantial rain the surface water source will be unavailable very soon. We have received some isolated dirty water complaints that have us somewhat perplexed. We have tried several flushing strategies but have been unable to solve the problem for the long term. Tri-annual copper and lead testing has been completed with all samples being below the action levels. This keeps us on a reduced monitoring schedule of 20 sites every 3 years. Wastewater The construction continues. The anaerobic digesters have been emptied and demolition has started. The utility water line is near completion and when that is done we should be ready for paving. The new garage addition is up, doors have bee b installed and the electrical contractor is in the process of getting it wired. The remaining work is mostly cosmetic, removal of the old aerators, the indoor remodeling, plumbing and the HVAC. The heat pump/air conditioning n the training room burned out and had to be replaced. We had to bring in a contractor to deal with roots in a lateral at a residence on South Crescent Avenue. This is the second time we have had this done on the last year. This is part of the I & I issue and needs to be dealt with as part of the upcoming repair project.
CORRESPONDENCE LIST CORRESPONDENCE FROM JULY 18, 2007 TO AUGUST 15, 2007:
BILLS & REQUISITIONS A motion was made by Roger Kuhns and seconded by Dave Fink to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None
HAMBURG MUNICIPAL AUTHORITY
AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 71.98 Barley/Snyder w-337.80-s-332.20 670.00 Berks Envirotech, Inc. s-July permit work 519.75 Berks Products Corp w-supplies 374.52 Bonkovich, David B. w-leak detection services 240.00 Borough of Hamburg w-83.93-s-210.64 294.57 Captain Clog s-open lateral 673.00 DelRosario, Roy Heffner C. w-constable fees 162.50 EJB Paving & Materials w-supplies 612.92 Ehrlich Co. Inc. s-monthly pest service 41.00 Ehrlich Co. Inc. s-quarterly pest service 93.00 Exeter Supply Co., Inc. w-supplies 1,001.30 Hach Company s-supplies 114.75 Kershner, Mike s-repairs to RL pump station 1,584.10 Kuzan’s True Value w-108.19-s-48.70 156.89 L/B Water Service Inc. w-491.71-s-1919.24 2,410.95 Liquid Motion Inc. w-120.00-s-5489.00 5,609.00 Mazaika Concrete w-repair sidewalk South 4th 650.56 Met-Ed w-3042.57-s-6331.68 9,374.25 Mountain View Supply w-12.23-s-133.08 145.31 PA One Call System, Inc. w-16.57-s-16.58 33.15 PPL Gas Utilities s-monthly utility bill 145.42 Penn Pride, Inc. w-82.16-s-133.52 215.68 Pollu-tech Inc s-polymer 2,689.50 Reider, MJ Associates w-laboratory services 1,150.00 Reider, MJ Associates s-laboratory services 1,205.00 Rentschler, Randall Inc. w-plumbing supplies 2.71 Schaeffer, Richard M. w-152.51-s-120.00 272.51 Schlouch Inc s-sinkhole repair 729.68 Systems Design Engineering, Inc. w-1171.14-s-93.84 1,264.98 Thren’s Auto Parts s-Ford tractor expense 83.45 USA Bluebook w-42.00-s-506.00 548.00 Univar USA Inc. s-liquid chrlorine 1,884.75 Verizon w-109.86-s-48.27 158.13 The Warko Group w-repair dehumidifier 996.07 Werley, Francis L. Inc s-oil 1,225.22 Yost Mechanical Inc s-replace heat pump 6,400.00 TOTAL $43,820.15 Bills To Be Paid total water $ 11,033.23 total sewer $ 32,786.92 Bills Paid During The Month total water $ 23,727.75 total sewer $138,184.44
Grand Total For Approval total water $ 34,760.98 total sewer $170,971.36 $205,732.34 PREPAID INVOICE LIST
HMA-Sewer Transfer s-sewer revenue transfer $ 31,557.21 HMA-Sewer Transfer s-sewer revenue transfer 57,209.37 HMA-Sewer Transfer s-sewer revenue transfer 12,776.79 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Sonon, Craig A. w-meter reader 191.75 HMA-Sewer Transfer s-sewer revenue transfer 10,070.02 Borough of Hamburg w-23058.82-s-26440.32 49,499.14 Postmaster of Hamburg w-130.73-s-130.73 261.46 TOTAL $161,912.19 Steve Smith asked how the M & T Bank requisitions are done. Lynda Albright stated that authority sewer revenues are automatically deducted from the Authority’s account and the requisition is used to request reimbursement for monthly expenses. Lynda Albright stated that she had 2 requisitions for tonight’s meeting. One is for May that was not done previously and the other is for August. May- Requisition #8 in the amount of $57,306.99 August-Requisition #9 in the amount of $59,357.97 Requisition #270 Sewer B,R, & I $197,062.00 DESCCO Design & Construction WWTP-Contract 1 Requisition #271 Sewer B,R, & I $ 7,500.00 Pikeland Construction PSPS-Application 13 Requisition #272 Sewer B,R, & I $ 8,411.47 Systems Design Engineering, Inc. WWTP Engineering Requisition #273 Sewer B,R, & I $ 38,650.00 Heisey Mechanical Edenburg Comminutor Replacement Requisition #318 Water B,R, & I $ 93.84 Systems Design Engineering, Inc. WWTP Engineering Requisition #319 Water B,R, & I $103,470.00 Optimum Controls Corp. Application #1 A motion was made by Steve Blefgen and seconded by Judy Romig to approve all the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Roger Kuhns asked if the tent was taken down at the reservoir. Dave Fink stated that it is still there. Roger Kuhns asked why the police aren’t doing anything. This will be discussed with the police chief. There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 8:23 p.m. Attest: Denise L. Clare, Recording Secretary |
