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MINUTES FROM THE AUGUST 20, 2008 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman Dave Fink presiding. The meeting started at 7:00 p.m. Members Present - David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E. Romig Members Absent - Stephen A. Smith, Stanley E. Dietrich Also Present - Joan E. London-Tilden Township Solicitor, Ronald Tirpak-Tilden Township Engineer, Martha Bertolet-Council President (arrived 7:23 p.m.), FrederickSheeler (arrived 7:23 p.m.), Gregory T. Unger-SDE, Charles F. Fitzpatrick- Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-BoroughManager, Denise L. Clare-Secretary A motion was made by Steve Blefgen and seconded by Roger Kuhns to accept the June minutes as corrected. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None Lynda Albright reported she contacted US Bank regarding the
amount paid out of the Debt Service Fund Account in June which appeared on the
trustee report at the July meeting. A motion was made by Roger Kuhns and seconded by Steve Blefgen to accept July’s minutes with the correction (misspelling of Sikora on page 5). ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None VISITORS Joan London and Ron Tirpak were in attendance regarding Tilden
Township and a request for water service for part of Pleasant Hills Mobile Home
Park. A copy of an email between Charles Fitzpatrick water in West Hamburg. Ron Tirpak stated that it won’t be as critical once the sewer is in. Greg Unger stated that it should go to the Authority before it goes to Tilden Township. The September 17 Authority meeting will start at 7:00 p.m. and the water issue will be discussed starting at 7:30 p.m. Charles Fitzpatrick asked Ron Tirpak if the details of the sewer
meeting regarding rates could be reviewed. It was suggested that Hamburg should
operate the Tilden Township system like it does the Windsor Township system Greg Unger stated that there is a new grant called the "h2o bill" that could fit into this program. It is a 67% grant. Regionalization would put the Authority in high priority. Charles Fitzpatrick stated that there is potential for Port Clinton to be a part of the system as well. Dave Fink introduced Martha Bertolet who introduced Fred
Sheeler. They were in attendance regarding the fountain in front of the
Municipal Center. Mr. Sheeler did a history of the fountain and stated that it
is 105 years old. The Rotary Club A motion was made by Steve Blefgen and seconded by Judy Romig to allow the fountain to continue to run at no charge. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None The Trustee Treasurer’s, Administrative Treasurer’s, Sewer B,R, & I and M & T Trustee Report reports were reviewed.
ACCT. # Account Name Bal.-Jun. 08 Credits Debits Bal.-Jul. 08 1576025802 Water-2001 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-2001 Debt Service $ 690.53 $ 10.53 $ 701.06 1576025848 Water-2001 Debt Ser. Res. Fund $228,623.03 $ 321.92 $228,944.95 1576025857 Water-2001 B, R, & I $535,294.56 $ 753.73 ($3,895.00) $532,153.29 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 OPERATING WATER/SEWER ACCOUNT ACTIVITY July 1, 2008 to July 31, 2008 Water Revenue Account – Balance on July 1, 2008 $ 458,749.08 Water Sales/Penalties $ 34,762.31 Cert Fees, Constable Fees, Final Fees $ 583.50 Interest $ 790.93 SALDO Fee-HASD $ 2,840.64 Miscellaneous $ 57.00
$ 497,783.46 Less Paid Out $ (41,249.12) Balance in Treasury – July 31, 2008 $ 456,534.34 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on July 1, 2008 $ 144,215.63 Fire hydrant fees/penalties $ Interest $ 250.33 $ 250.33 $ 144,465.96
Less Paid Out $ ( 0.00) Balance In Treasury – July 31, 2008 $ 144,465.96 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on July 1, 2008 $ 205,498.69 Fire hydrant fees/penalties $ 1,999.90 Interest $ 352.37 $ 2,352.27 $ 207,850.96 Less Paid Out $ ( 4,483.48) Balance In Treasury – July 31, 2008 $ 203,367.48 __________________________________________________________________________________________________________
Hamburg Area SD Account - Balance on July 1, 2008 $ 2,521.45 Deposit Interest $ 4.31
Balance in Treasury – July 31, 2008 $ 2,525.76 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on July 1, 2008 $ 276,977.85 Sewer Rentals/Penalties $ 39,601.90 WTMA Rentals/Penalties $ 27,668.29 Interest $ 502.80 Boro Use of Sewer Equipment $ 500.00 M & T Reimbursement-Req. 21 & 22 $137,726.37 Miscellaneous $ 320.57
$ 483,297.78 Less Paid Out $ ( 66,256.41) Less Transfer to M & T Bank $ ( 126,785.56) Balance in Treasury – July 31, 2008 $ 276,977.85 __________________________________________________________________________________________________________ Tilden Township Account – Balance on July 1, 2008 $ Tilden Rentals/Penalties $ 33,354.54 Tilden Debt Service $132,753.37 Interest $ 57.98 $ 166,165.89
Less Paid Out Less Transfer to M & T Bank- July 14, 21, 31 $ ( 132,753.37) Balance in Treasury – July 31, 2008 $ 33,412.52 BOROUGH TREASURERACCT. # Account Name Bal.-Jun. 08 Credits Debits Bal.-Jul. 08 2002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00 2002689 Sewer-2006 Revenue Fund $426,011.38 $248,408.61 ($157,609.87) $516,810.12 2002690 Sewer-2006 B, R, & I $ 59,595.37 $ 79.34 ($ 5,863.32) $ 53,811.39 2002691 Sewer-2006 Construction Fund $ 1,080.54 $ 1.47 $ 1,082.01 2002692 Sewer-2006 Debt Service Fund $ 50,168.91 $ 19,950.24 ($ 19,883.50) $ 50,235.65 2002693 Sewer-2006 Debt Ser. Res. Fund $510,966.64 $ 679.97 $511,646.61 2002879 Sewer Note - CF $ 0.00 $ 0.00 $ 0.00 A motion was made by Steve Blefgen and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s, Sewer B,R, & I and M & T Trustee reports as presented. Lynda Albright read some miscellaneous item about the reports. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WATER SYSTEM
Greg Unger handed out bid tab sheets for the sewer repair project. The bid was broken down into 5 different locations. Greg Unger stated that 3 things can be done:
The bid was set up to be able to pick all or none of the items. A motion was made by Judy Romig and seconded by Steve Blefgen to do bid items #1 through #3 and award the bid to Wexcon in the amount of $64,324.00 and also give the Intent to Award and Notice to Proceed. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None Greg Unger reported on the weir issue. It was looked at and the prices to fix are lower than estimated. A quote was received for $8,060 + $780 to remove a pine tree that could fall into the reservoir. A weir plate will cost $3,120. It was decided to do the repairs. Greg Unger handed out information on data loggers. This would be used monthly and more often during a drought. Radio reads are $2,000+ per well. Roger Kuhns asked about the batteries. Batteries included are good for 10 years. It was decided to purchase the data loggers. Greg Unger stated reported that there is a hold up with the Met-Ed title search. There is a conflict in the deeds. 13’ is in dispute and shows both the Authority and NAPA owns it. A drawing will be brought to the next meeting and explained. Greg Unger handed out a rates and charges proposal to be added
to the Rules & Regulations. This schedule of rates will be for 2008. Greg
Unger recommended increasing the service charge for a 6" meter from $117 to
$150. The price for meter testing (deposit) A motion was made by Roger Kuhns and seconded by Steve Blefgen to approve the 2008 rate schedule with the changes as discussed. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None Greg Unger asked about the reimbursement from Shartlesville Fire
Company for the leak at South 4th & 61. Charles Fitzpatrick stated that he
has not heard from them. Lynda Albright stated that the Authority insurance
company has been made aware of the situation. SOLICITOR’S REPORT Everything has already been covered previously during the meeting. BOROUGH MANAGER’S REPORT Lynda Albright stated that the meeting with EPA is scheduled for August 27 at 10:00 a.m. The bill sent to Jackson Demolition in NY for $1,353 has not been paid. Charles Fitzpatrick stated it should be taken to the District Justice. A letter has been received from Benjamin Rogers regarding an Eagle Scout project he would like to do. His idea is to make a marker for Windsor Furnace. He is asking for permission to do this. The Authority would like to see a plan and where the marker is to be located. CORRESPONDENCE NOTES FOR 8/20/08 AUTHORITY MEETING
SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report July 2008 Water We have, so far, been able to continue to use our surface water source. The dam level is dropping quickly but is still viable. We are still fine tuning the new control system and there have been a few problems where we have experienced periods of instability. Tony has been working with OCC to fine tune the system and seems to have made significant progress. New rinse, waste, and influent valves have been installed on #1 filter and it should be back in service within a few days. There is a new rinse valve waiting to be installed on #2 filter as soon as #1 is on line. Meters at the water plant have been calibrated and certified. July 22 started with a dirty water complaint on South 6th
Street. After flushing the main there, we received reports of no or low water
pressure in the higher elevations and started searching for the cause. We found
a major leak on South 4th Street near SR 61. Repairs were made The 2nd and Walnut Streets water line replacement project is progressing nicely. The mains have been installed and tested for bacteria. Services will be connected and the old main will be capped as soon as the new main is pressure tested.
Wastewater The wastewater treatment plant continues to run very well. CBOD
and ammonia levels remain close to non-detectable. TSS and fecal coliform also
are very low. Flows are down, averaging less than .4 MGD. This would be typical
for this time of year. We are still fighting a
Keith Brobst reported that on August 26-27 the filter plant performance evaluation will be done. Keith Brobst stated that there was a lot of criticism regarding the recent boil water advisory. We do not have the manpower to go door to door so we use mass media. Keith Brobst handed out information on a calling service. Roger Kuhns asked if the fire company could do a special sound for something like this. EPA has started moving out of the Met-Ed area. Charles Fitzpatrick will do a hold harmless agreement for the area they are moving to. Keith Brobst reported that Tilden Township made the connection to the force main yesterday. BILLS & REQUISITIONS Judy Romig suggested installing a windmill to conserve energy. Kempton was in the paper today about the one they recently installed. They are only saving $20/month and it is a 53 year payback. Greg Unger stated that they only run 27% of the time. Lynda Albright stated that she had another bill for consideration. It is from the Department of Transportation for the Authority’s share for relocating the utility line in the amount of $8,160.34. The Gannett/Fleming bills are being processed for reimbursement. This will be added to the list of requisitions. Roger Kuhns asked about the job tickets. There seemed to be a
lot of truck use ($783) in July, and he feels this is too much money. Lynda
Albright stated that the Authority is not being charged as much as an outside
contractor would charge. Keith Brobst stated that he checked prices A motion was made by Steve Blefgen and seconded by to pay the bills as presented. This motion for failed for lack of a second. A motion was made by Roger Kuhns and seconded by Steve Blefgen to pay all the bills but the Borough’s pickup truck bills. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None
HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID AUGUST 20, 2008 AT & T w-monthly long service 96.08 Barley/Snyder w-480.93-s-752.52 1,233.45 Barley/Snyder w-567.50-s-882.50 1,450.00 DelRosario, Roy C. w-constable fees 15.50 Duffey, T.A. w-calibrate meters 1,040.00 EJB Paving & Materials w-824.36-s-130.00 954.36 Edenburg Welding Co. w-drill out valve adapter 15.00 Ehrlich Co. Inc. s-monthly pest service 43.00 Environmental Equipment s-adaptor 190.26 Excelsior Blower Systems s-wire mesh filters 300.37 Exeter Supply Co., Inc. w-butterfly valve, coupling 1,097.25 Fisher Scientific w-259.12-s-141.26 400.38 Hach Company w-reagent set 136.55 L/B Water Service Inc. w-water meters 274.85 LSR Enterprises Inc. w-repair water line 4,248.72 Liquid Motion Inc. w-130.00-s-4296.00 4,426.00 Met-Ed w-2871.79-s-6313.11 9,184.90 Mountain View Supply s-supplies 5.38 PA One Call System, Inc. w-11.48-s-11.47 22.95 PPL Gas Utilities s-utility bills 225.35 Penn Pride, Inc. w-91.43-s-331.67 423.10 Pollu-tech Inc. s-polymer CL888 2,794.00 Reider, MJ Associates w-laboratory services 690.00 Reider, MJ Associates s-laboratory services 1,040.00 SCP Science w-76.50-s-76.50 153.00 Systems Design Engineering, Inc. w-4112.23-s-2979.11 7,091.34 Verizon w-114.78-s-128.51 243.29 Zee Medical Service Company s-restock medical cabinet 20.80 TOTAL $37,818.63 Bills To Be Paid total water $ 17,154.07 total sewer $ 20,664.56 Bills Paid During The Month total water $ 28,102.79 total sewer $300,172.37
Grand Total For Approval total water $ 45,256.86 total sewer $320,836.93 $366,093.79 PREPAID INVOICE LIST
HMA-Sewer Transfer s-sewer transfer $106,576.10 HMA-Sewer Transfer s-sewer transfer 132,753.37 HMA-Sewer Transfer s-sewer transfer 8,686.83 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 164.45 Saltzman, Debbie w-meter reader 192.40 HMA-Sewer Transfer s-sewer transfer 11,522.63 HMA w-cut weeds around dam 200.00 Borough of Hamburg w-27220.47-s-40495.47 67,715.94 Petty Cash w-supplies 4.85 Postmaster of Hamburg w-137.97-s-137.97 275.94
TOTAL $328,275.16
A motion was made by Judy Romig and seconded by Roger Kuhns to pay the requisitions as presented. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None Lynda Albright had a requisition to M & T Bank for reimbursement of sewer funds. Requisition #23 July 2008 $ 56,285.06 A motion was made by Steve Blefgen and seconded by Judy Romig to pay the requisition as presented. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Steve Blefgen to adjourn the meeting at 10:00 p.m. Attest: Denise L. Clare, Recording Secretary
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