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MINUTES FROM
THE DECEMBER 19, 2007 AUTHORITY MEETING The
meeting of the Hamburg Municipal Authority was held this evening at the Hamburg
Municipal Center with Vice-Chairman Dave Fink presiding. The meeting started at 7:00 p.m. Members
Present - Stephen A. Smith (arrived 7:08 p.m.), David A. Fink, Stanley E.
Dietrich,
Roger G. Kuhns, Stephen H. Blefgen Members
Absent - Judy E. Romig Also
Present - Gregory T. Unger-SDE,
Charles Fitzpatrick-Solicitor, Keith L. Brobst- Superintendent,
Lynda G. Albright-Borough Manager, Denise L. Clare-
Secretary A
motion was made by Roger Kuhns and seconded by Steve Blefgen to accept the
November minutes as written. ROLL
CALL: Ayes- Fink, Kuhns,
Blefgen This
was not enough for the vote to pass. It
was decided to wait until Steve Smith’s arrival to have another vote. VISITORS None The
Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I
reports were reviewed.
ACCT. #
Account Name
Bal.-Oct. 07
Credits
Debits
Bal.-Nov. 07 1576025802
Water-1995 Settlement Fund
$
0.00
$
0.00 1576025820
Water-1995 Revenue Fund
$
0.00
$
0.00 1576025839
Water-1995 Debt Service
$112,633.21
$
415.91
$113,049.12 1576025848
Water-1995 Debt Ser. Res. Fund
$227,891.25
$ 855.72
$228,746.97 1576025857
Water-1995 B, R, & I
$550,656.08 $
2,073.97
$552,730.05 1576025866
Water-1995 Rebate Fund
$
0.00
$
0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY November 1, 2007 to November 30, 2007 Water Revenue
Account – Balance on November 1, 2007
$
381,113.03
Water Sales/Penalties
$ 54,837.46 Cert Fees, Constable Fees, Final Fees
$ 527.50 Interest
$ 1,193.36 Miscellaneous $ 161.00
$
56,719.32
$
437,832.35 Less
Paid Out
$
(30,042.44) Balance in Treasury – November 30, 2007 $ 407,789.91 __________________________________________________________________________________________________________ There
was discussion on what is still due on the project. Greg Unger stated that Tilden Township didn’t pay the
$145,000 debt service bill yet. The
engineering construction bill is paid. Tilden
Township claims they don’t have the agreement (Third Amendment).
Charles Fitzpatrick stated that they have it.
Charles Fitzpatrick will set up a meeting with Tilden Township. A
motion was made by Steve Blefgen and seconded by Stan Dietrich to approve the
Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I
reports as written. ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen
Nayes- None At this
time the gavel was passed to Steve Smith. On page
3 of the minutes the word “doe” should be changed to “for”. A
motion was made by Dave Fink and seconded by Roger Kuhns to approve the minutes
as written. ROLL
CALL: Ayes- Smith, Fink,
Kuhns, Blefgen
Nayes- Dietrich HAMBURG
MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM ·
SEWAGE
TREATMENT PLANT ISSUES The operations within the new wastewater treatment plant continues well. All processes are on line. Systems Design Engineering, Inc. is on hold with the bid document for repairs of the collection system while the finances of the Authority are reviewed to determine future capital expenditures. Lynda
Albright, Steve Smith and Systems Design Engineering, Inc. meet throughout this
month to review the financial accounts of the Authority.
Funds are being transferred to the proper accounts to close the
construction project. Tilden
Township not paid the debt service invoice and has asked for additional
documentation on the Inter-municipal Agreements and closing documents for the
bonds and loan.
·
WWTP
PROJECT Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the “Intent to Award” to: General/Mechanical
Contract
DESCCO Design and Construction, Inc. Amount
of Contract:
$5,866,184.00 Change
Orders No. 1-4
$ 106,201.00
$5,972,385.00 Electrical
Contract
J.B. Electric Corp. Amount
of Contract:
$983,469.00 Change
Order No. 1-3
$ 4,137.97
$987,606.97 HVAC
Contract
PSI Pumping Solutions Amount
of Contract:
$70,900.00 Contracts were executed and the “Notice to Proceed” was issued on March 17, 2006 to all contractors. Work is substantially complete on all contracts. Punchlist items are 99% complete. Work
completed this period: ·
Punchlist
items are being completed and are 99% done. Applications
for Payment
DESCCO Design and Construction
Application No. 21 (Requisition 283)
Final Payment and
Release of Retainage
Amount
$178,316.00
Balance on Contract
$ 0.00
J.B. Electric Corp.
Final Payment and
Release of Retainage
Amount
$ 49,347.15
Balance on Contract
$
0.00
·
WISSAHICKON
WATER No
issues this report period. ·
PROJECTS Financial Review-Systems Design Engineering, Inc. reviewed
the financial accounts of the Authority in preparation of the closeout audit for
the wastewater expansion project required by Penn Works.
A review of the all the capital budget accounts, project costs and Tilden
rate schedule was presented at the September meeting.
The tentative Tilden rate schedule for forwarded to them for review.
Systems Design Engineering, Inc. has not heard back from Tilden on the
proposed rate. The Authority
Chairman, Borough Manager and Systems Design Engineering, Inc. reviewed the
Authority accounts along with the Trustee to rebalance the accounts to close the
construction projects. The
Sewer End of Year Report was completed and sent to the Trustee. WATER SYSTEM ·
WATER
PRODUCTION The
impoundment dam has begun to refill. The
level approaches the bottom of the upper inlet.
Staff expects to restart the surface water filters starting Monday,
December 17, 2007. For this report
period water production was produced entirely from the wells. Hamburg
Municipal Authority has received notification from DEP that the filter plant
process designation has been changed from “other” to “conventional”.
This change in designation changes some testing requirements.
Systems Design Engineering, Inc. is reviewing the regulations to provide
a comparison of the changes. This
information will be discussed at a future meeting. Water Filtration
Plant Control Project
– The installation of the new control system is substantially complete.
The tie-in of the alarm system has been completed.
Specifications
and drawings to replace the water lines in Walnut Street and South 2nd Street
are being completed. Bids will be
received at the March 2008 Authority meeting.
·
REQUISITIONS
Requisition
283 DESCCO Design and Construction
$178,316.00 Requisition
284 J.B. Electric, Inc.
$ 49,347.15 Requisition
285 Systems Design Engineering,
Inc.
$
5,540.42 Requisition
323 Systems Design Engineering,
Inc.
$ 358.15 Requisition
324 L/B Water
$
2,099.40 Roger
Kuhns and Dave Fink visited the STP. Roger
Kuhns is concerned about the open shutoffs.
Are there caps for them? Keith
Brobst will take care of this. Dave
Fink stated that the rainspouts drain into the asphalt.
This could cause problems in the future. Any
bills paid out of the sewer revenue transfer account will be reimbursed from the
Tilden Township payment. Bids
for the water line replacement will go out in January and be received at the
March meeting. Greg
Unger submitted the EOY sewer report with the packets. No mandatory rate increase needed. The waterside is not in as good of shape.
A 6%-20% increase may be necessary.
There has been no rate increase since 2002.
To fund the $75,000 I & I a rate increase is necessary.
A 1% rate increase would generate $10,000 revenue for sewer. There was a discussion held on the budgets.
Greg Unger recommended a 5% increase for sewer.
If $5.00 increase is added to both the service charge and the overage
rate it would generate approximately $70,000 in income/year.
Discussion on whether to increase rates the $5.00 or $10.00 was held.
A
motion was made by Steve Smith and seconded by Steve Blefgen to approve the
sewer budget for 2008 as presented with an increase of the base charge from $65
to $75 per quarter and the overage rate from $50 to $60 per 1,000 cubic feet. Roger
Kuhns asked about the water budget. Greg
Unger stated that sales have decreased. Roger
Kuhns asked if Greg Unger was looking for an increase.
Greg Unger stated that it must be increased 6% minimally and to fund the
budget increase by 24%. Discussion on this was held. ROLL
CALL: Ayes- Smith, Fink,
Kuhns, Blefgen
Nayes- Dietrich The
gavel was passed back to Steve Smith from Dave Fink. Discussion
on getting good figures from the billing system.
Lynda Albright will have information next month on whether something can
be done or if a new program will be needed. ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen
Nayes- None The
gavel was passed to Dave Fink from Steve Smith. A motion was made by Steve Smith and seconded by Steve Blefgen to accept
the sewer budget as written and presented and institute a $5.00 per quarter
charge in the base rate and a $5.00 per quarter in the overage rate to make it
$65 to $70 for the base and $50 to $55 for the overage. Lynda Albright asked what will be done with the rate increase which will
increase the overall budget revenue. Greg
Unger stated that the reserve number will increase. ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen
Nayes- None Dave
Fink passed the gave to Steve Smith. A water
sales chart was handed out by Greg Unger. It
cost $5,000 to produce water for Wissahickon and the Authority received
approximately $100,000. Discussion
held on the water budget and rates. A
motion was made by Steve Blefgen and seconded by Dave Fink to accept the water
budget without a rate increase and excess money into it. ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen SOLICITOR’S
REPORT Wissahickon-An extension will be needed.
Their well will be started by March. A motion was made by Roger Kuhns and seconded by Steve Blefgen to approve
the extension for one month (until January 31, 2008). ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen Ed Heck Subdivision-There are 3 lots.
The force main agreement for Ed Heck Jr., who is building a house, making
him responsible for the line to the manhole. The Borough must also approve the agreement because it is
their street (the force main is in the R-O-W).
There will be a grinder pump and the force main. A motion was made by Dave Fink and seconded by Stan Dietrich to
approve the agreement as presented. ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen
Nayes- None Water/Wastewater Superintendent’s Report
November 2007 Water
All
production was again from the wells. The
level and production from the wells is dropping and we are asking for voluntary
cut backs in use. We have not
reached any trigger points for mandatory restrictions and hope to avoid that.
The water level in the dam is rising but we are not yet at the point
where it is productive to go to surface water.
Use is up significantly and we suspect a leak. The
stilling basin at the head of the reservoir has been cleaned and brush cutting
in the area of the dam has been started. Tony
and I attended a seminar concerning the changes to the disinfection by-product
rule and the Long Term 2 surface water rule.
These rules are being administered by the USEPA and not PaDEP.
Compliance with the LT2 rule could be quite costly and we are working on
a schedule to meet the deadlines and access what the requirements and costs will
be. The
new control system is finished except for a few punch list items. We hope these things will be finished by the end of the year. Wastewater The
construction at the wastewater treatment plant is complete except for a few
punch list items. All treatment
units are on line or have been on line and are in working order.
The last of the meters have been tied into the SCADA system, which should
eliminate some metering discrepancies. Effluent
quality is very good and we are meeting all permit parameters. Keith
L. Brobst Keith
Brobst reported that several leaks were found and taken care of. Keith
Brobst spoke about burglar alarms. A
discussion was held on where they should be placed.
Roger Kuhns asked about 911 money, is any available?
Keith Brobst will check into it. This
would be money to be used for Homeland Security. BILLS & REQUISITIONS A
motion was made by Dave Fink and seconded by Roger Kuhns to pay the bills as
presented. ROLL
CALL: Ayes- Smith, Fink,
Dietrich, Kuhns, Blefgen
Nayes- None
BILLS TO BE PAID Bills To Be Paid total water $ 6,103.20
Postmaster of Hamburg
w-123.17-s-123.17
246.34 Requisition #283
Sewer B,R, & I
$178,316.00
DESCCO Design & Construction
WWTP-Final Payment Requisition #284 & |
