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MINUTES FROM THE FEBRUARY 20, 2008 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Vice-Chairman Dave Fink presiding. The meeting started at 7:00 p.m. Members Present - David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stephen A. Smith Also Present - Marianna Burns-School Board Member, Donna Bausher-School Board Member, Steven P. Keifer-School Superintendent, Stanley R. Snyder-School BoardMember, Gregory T. Unger-SDE, Charles Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare- Secretary A motion was made by Steve Blefgen and seconded by Roger Kuhns to accept the January minutes as written. ROLL CALL: Ayes- Fink, Kuhns, Blefgen, Romig Nayes- None Abstain- Dietrich VISITORS Steven Keifer and the school board members were in attendance regarding the sewer issue at the new Tilden Elementary Center. Mr. Keifer stated that the school would be completed July 1 and would be under budget. DEP approval has been received for the temporary tank to use until the sewer line into the Borough is completed. Mr. Keifer would like written documentation that the sewer can be tanked and accepted by the Authority. Greg Unger stated that there are no engineering issues. Greg Unger stated that the tank should be pumped into the Tilden Township pump station so that Tilden Township can get billed. Judy Romig asked if it was adequate to handle it. Greg Unger state that yes plus it can be done 24/7. The STP is not manned at all times. A motion was made by Steve Blefgen and seconded by Judy Romig to accept the sewer from the temporary tank at Tilden Elementary until the sewer line is installed. ROLL CALL: Ayes- Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None At this time (7:15 p.m.) the school board members and the superintendent left the meeting. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Dec. 07 Credits Debits Bal.-Jan. 08 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 80,868.54 $ 279.14 $ 81,147.68 1576025848 Water-1995 Debt Ser. Res. Fund $229,517.22 $ 771.59 $ 230,288.81 1576025857 Water-1995 B, R, & I $544,351.67 $ 1,837.99 $ 546,189.66 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY January 1, 2008 to January 31, 2008 Water Revenue Account – Balance on January 1, 2008 $ 433,357.54 Water Sales/Penalties $ 36,564.29 Cert Fees, Constable Fees, Final Fees $ 477.50 Interest $ 1,163.50 Miscellaneous $ 758.54
$ 472,321.37 Less Paid Out $ (40,527.74) Balance in Treasury – January 31, 2008 $ 431,793.63 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on January 1, 2008 $ 119,122.05 Fire hydrant fees/penalties $ Interest $ 294.09 $ 294.09 $ 119,416.14
Less Paid Out $ ( 0.00) Balance In Treasury – January 31, 2008 $ 119,416.14 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on January 1, 2008 $ 201,713.71 Fire hydrant fees/penalties $ 2,131.29 Interest $ 503.56 $ 2,634.85 $ 204,348.56 Less Paid Out $ ( 7,663.89) Balance In Treasury – January 31, 2008 $ 196,684.67 __________________________________________________________________________________________________________
Sewer Revenue Account – Balance on January 1, 2008 $ 269,841.48 Sewer Rentals/Penalties $ 82,969.53 WTMA Rentals/Penalties $ 29,725.49 Interest $ 1,256.49 SALDO Fee $ 500.00 Tilden Township Payment $125,659.55
$ 509,952.54 Less Paid Out $ ( 67,944.95) Less Transfer to M & T Bank $ (314,057.53) Balance in Treasury – January 31, 2008 $ 127,950.06 BOROUGH TREASURERSEWER BR & I ACCOUNT AUTHORITY MEETING FEBRUARY 20, 2008
CHECKING ACCOUNT - BALANCE IN CHECKING 1/1/08 $ 10.56 INTEREST $ 0.00 TOTAL RECEIPTS FOR THE MONTH OF JANUARY $ 10.56 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 1/31/08 $ 10.56
There was discussion on what is still due on the project. Greg Unger stated that Tilden Township didn’t pay the $145,000 debt service bill yet. The engineering construction bill is paid. Tilden Township claims they don’t have the agreement (Third Amendment). Charles Fitzpatrick stated that they have it. Charles Fitzpatrick will set up a meeting with Tilden Township. A motion was made by Roger Kuhns and seconded by Stan Dietrich to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes-Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger stated that the accounts need to be rebalanced. There are outstanding requisitions and a loan may be required. $18,000 construction fund $67,000 requisitions $127,900 M & T account $90,000 bills to pay $50,000 requisitions to pay Greg Unger stated that an interest payment is due in April. The 3rd addendum of the Tilden Township agreement is not complete. Tilden Township will begin paying monthly debt service payments. Lynda Albright suggested giving money out of the water fund to hold the sewer fund over. There are 2 requisitions from December that are unpaid through the M & T construction fund. Greg Unger recommended transferring $65,000 to the construction fund from the account with $127,000. HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WATER SYSTEM
HAHS plans-There will be a new water/sewer connection. Greg Unger feels that with 231 gpd capacity they will need to install a backflow preventer. A planning module exemption needs to be signed and mailed. A motion was made by Judy Romig and seconded by Roger Kuhns to draw up a resolution to approve water/sewer service to the school field house facility and forward the engineer review communication to the school. ROLL CALL: Ayes-Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger passed out the Chapter 94 charts and reviewed them. A motion was made by Stan Dietrich and seconded by Steve Blefgen to accept the Chapter 94 report as presented and submit. ROLL CALL: Ayes-Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger reported that the water line replacement bid information is going to the paper tomorrow. This is a good time for bids. We should only have to pay 80% of the estimates. SOLICITOR’S REPORT Charles Fitzpatrick reported that the Naugle release has been signed. The Authority will need to sign it. This was for the $2,165 reimbursement. BOROUGH MANAGER’S REPORT MUNIS Update-Lynda Albright reported that she had a conference call with MUNIS and they feel that what we need can be done. There will be a training and analysis session on February 21-22. There will be a fee for this. Water/Sewer Taps-Sewer only. An EDU is 230 gpd for sewer and 166 gpd for water. Lynda Albright asked how to bill sewer – should it be billed based on the resolution schedule or the estimated sewer usage. Up front should be based on the schedule and then on consumption and bill if it has changed. Copies of the Rules & Regulations were sent out and needs to be addressed. This will be put on the agenda for the March meeting. Charles Fitzpatrick will email them out if necessary. Larry Ernst/Edenburg Manor II-Larry Ernst was to pay $15,000 towards the pump station upgrade. Greg Unger will send a letter, Larry Ernst is waiting for a bill. The force main work is considered and upgrade to the pump station. Was the bill of sale ever received for the lines? Charles Fitzpatrick stated that he is sure the money was not received. Charles Fitzpatrick will look for the deed of dedication. GOALS-Judy Romig asked where they canoe at. We are not sure but it is not on Authority property. Dave Fink stated that they are clean and are not destructive. This will be allowed to be done again this year. A motion was made by Stan Dietrich and seconded by Steve Blefgen to give GOALS permission to use Authority property for their meet. ROLL CALL: Ayes-Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report January 2008 Water All water for the month came from the surface source. Consumption is down from the last several months when we fixed several leaks. We feel that the system is, at least for the moment, pretty tight.We have started to change and update some of the larger meters in the system. There were several that were more than 25 years old and the installations were not the best situations. Putting in meters that are better suited for the situation should give us more accurate numbers for both reporting and billing. We will be taking a look at all our large users over the next several months and replacing meter as necessary. The contractor for the water plant control system has bee back and worked on a few issues that were making life difficult. The plant is working much better now but there are still a few things that need attention. We would hope that they will be addresses in the very near future. The long term2 surface water rule has taken effect and we have started sampling our source water in accordance with that rule. The rule is designed to protect our customer from e-coli and crytosporidium. Wastewater We have received the O & M manuals from DESSCO and J.B. Electric. DESSCO has finished the few items they had remaining. There are still a few outstanding issues with J.B. Electric but nothing that will affect the operation of the plant. We are running the thickener every day, and at times over night to keep up with the sludge production. It does not take a lot of watching but we do have to dismantle the polymer pump regularly to clean it. The effluent is still well within permit parameters but we need to cut tank capacity for the near term. The cold weather has made this impractical for now but we will get it done as soon as possible.
Keith Brobst reported that the Ridge Lawn Pump Station surcharged. DEP has not been heard from. Apparently others had issues as well. This is considered a violation. The line was walked again. There were 2 leaky traps found. Keith Brobst asked how to proceed with getting them fixed. They are property owner responsibility./ 1 is a house and 1 is a restaurant. DHS Funding-The grants have been given to the state but they have not dispersed anything. Keith Brobst is still working on this. Keith Brobst stated that he has heard nothing from 4 Star. Keith Brobst reported that the meters at Wissahickon were changed on January 19. There is more usage now. Also the bypass valve is bad. Both of these were losses for the Authority. Wish List-A 3" trash pump should be added to the list. The pump from Godwin is $1,393.65 and from Gorman Rupp it is $2,535.00. Roger Kuhns stated that the Authority should hold off until the money flow is better. The emergency kits have been ordered. BILLS & REQUISITIONS Stan Dietrich asked about the Certified Laboratories bill for free aerosol. Keith Brobst stated that 2 case were ordered. Stan Dietrich asked about the Kermit Kistler bill. Keith Brobst stated that they are a John Deere dealer and repairs were needed. Stan Dietrich asked why the rates were up on the MRM bill. Lynda Albright stated that this is for insurance and the plant upgrade caused the increase. Charles Fitzpatrick had a question on the purchased services bill. He asked what the difference was between an operator and a laborer. An operator is a person licensed in the field of water and sewer to operate a water/sewer facility; a laborer does not need any type of licensing for the type of work he/she is doing. Judy Romig asked about the Met-Ed refund. What is it all about? Lynda Albright will find out. Stan Dietrich asked about the Airgas bill. Do we use acetylene? Keith Brobst stated that he didn’t buy it. Lynda Albright stated that it was for the Authority. Lynda Albright will check into this and if it was the Borough’s they will reimburse the Authority. A motion was made by Stan Dietrich and seconded by Judy Romig to pay the bills as presented. ROLL CALL: Ayes-Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID FEBRUARY 20, 2008 AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long service 84.39 Barley/Snyder w-514.90-s-1135.10 1,650.00 Barley/Snyder w-672.20-s-887.80 1,560.00 Blue Mountain Computer Service s-install printer, cable 56.99 Borough of Hamburg w-84.29-s-288.46 372.75 Captain Clog TV lateral at 81 South 4th Street 375.00 Certified Laboratories s-free aerosol 276.14 DelRosario, Roy C. w-constable fees 15.50 Duffey, T.A. s-repair backflow device 725.00 Edenburg Welding Co. w-welding repairs 33.50 Ehrlich Co. Inc. s-monthly pest service 41.00 Enter.net s-annual internet fee 520.80 Environmental Equipment & Service s-supplies 2,222.30 Exeter Supply Co., Inc. w-supplies 4.00 Fink’s Trailer Sales s-bearing dust caps 5.30 Four Star Electronic Security w-248.00-s-496.00 744.00 Kershner, Mike s-electrical repairs 155.15 Kistler, Kermit K., Inc. w-267.36-s-267.35 534.71 L/B Water Service Inc. s-supplies 1,254.31 Liquid Motion Inc. s-sludge removal 8,856.00 MRM Property & Liability Trust w-10120.10-s-49664.81 59,784.91 Malden, W.G., Inc. s-charts 50.50 Malden, W.G., Inc. s-calibrate meters 452.50 Met-Ed w-3544.47-s-7902.64 11,447.11 Mountain View Supply w-6.37-s-117.47 123.84 PA One Call System, Inc. w-9.78-s-9.77 19.55 PPL Gas Utilities s-monthly utility bills 2,184.65 Penn Fuel Propane w-propane 1,987.01 Penn Pride, Inc. w-101.18-s-237.32 338.50 Powerco, Inc. s-rebuild kits 131.79 Process Masters s-polymer 1,438.10 Quill Corporation s-HP printer 467.97 Reider, MJ Associates w-laboratory services 1,405.00 Reider, MJ Associates s-laboratory services 1,248.00 Rentschler, Randall Inc. s-open blocked sewer 180.00 Schaeffer, Richard M. s-repairs at sewer plant 420.70 Systems Design Engineering, Inc. w-6368.09-s-6246.93 12,615.02 Thren’s Auto Parts s-supplies 74.85 United Parcel Service s-returned material charge 17.74 Univar USA Inc. s-liquid chlorine 1,370.00 Univar USA Inc. w-soda ash, sternpac 2,067.56 Verizon w-111.26-s-127.55 238.81 Wertley Machine Shop w- hydrant repairs 68.00 Zee Medical Service Company s-restock medical cabinet 37.00
TOTAL $117,670.50 Bills To Be Paid total water $ 27,712.96 total sewer $ 89,957.54 Bills Paid During The Month total water $ 26,824.41 total sewer $355,818.60
Grand Total For Approval total water $ 54,537.37 total sewer $445,776.14 $500,313.51 PREPAID INVOICE LIST HMA-Sewer Transfer s-sewer revenue transfer $ 43,987.34 HMA-Sewer Transfer s-sewer revenue transfer 194,000.00 Brobst, Keith L. s-software reimbursement 47.44 Brobst, Keith L. s-computer software 34.99 HMA-Sewer Transfer s-sewer revenue transfer 76,070.19 Airgas w-gas/acetylene 134.29 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Sonon, Craig A. w-meter reader 191.75 Borough of Hamburg w-26021.19-s-41547.91 67,569.10 Postmaster of Hamburg w-130.73-s-130.73 261.46 TOTAL $382,643.01 Requisition #288 Construction Fund $2,944.81 Systems Design Engineering, Inc. WWTP Engineering Requisition #289 Construction Fund $2,119.84 Quill Corporation Flat Map Files Requisition #290 Construction Fund $4,373.68 USA Blue Book Chlorine Safety Equipment
Files & Pallet Truck Requisition #325 Water B,R, & I $6,835.58 L/B Water Service Water Meters A motion was made by Steve Blefgen and seconded by Stan Dietrich to pay the requisitions as presented. ROLL CALL: Ayes-Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Steve Blefgen to adjourn the meeting at 8:51p.m. Attest: Denise L. Clare, Recording Secretary
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