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MINUTES OF THE FEBRUARY 21, 2007 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Judy E. RomigMembers Absent - Stephen H. Blefgen Also Present – Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager,Denise L. Clare-Secretary A motion was made by Roger Kuhns and seconded by Stan Dietrich to approve the January minutes as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Abstain- Romig VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Dec.06 Credits Debits Bal.-Jan. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 77,857.16 $ 313.21 $ 78,170.37 1576025848 Water-1995 Debt Ser. Res. Fund $244,932.62 $ 985.41 $245,918.03 1576025857 Water-1995 B, R, & I $657,730.19 $ 2,661.46 ($274.65) $660,117.00 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY January 1, 2007 to January 31, 2007 Water Revenue Account – Balance on January 1, 2007 $ 353,816.62 Water Sales/Penalties $ 48,641.71 Cert Fees, Constable Fees, Final Fees $ 365.00 Interest $ 1,468.09 Miscellaneous $ 50.00 $ 50,524.80 $ 404,341.42 Less Paid Out $ (33,421.87) Balance in Treasury – January 31, 2007 $ 370,919.55 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on January 1, 2007 $ 19,763.28 Fire hydrant fees/penalties $ Interest $ 71.83 $ 71.83 $ 19,385.11 Less Paid Out $ ( 0.00) Balance In Treasury – January 31, 2007 $ 19,835.11 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on January 1, 2007 $ 172,030.39 Fire hydrant fees/penalties $ 2,195.91 Interest $ 635.05 $ 2,830.96 $ 174,861.35 Less Paid Out $ ( 493.00) Balance In Treasury – January 31, 2007 $ 174,368.35 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on January 1, 2007 $ 379,039.76 Sewer Rentals/Penalties $ 41,906.92 WTMA Rentals/Penalties $ 25,037.90 Interest $ 1,625.43
$ 447,610.01 Less Paid Out $ (90,560.33) Less Transfer to M & T Bank $ (117,495.32) Balance in Treasury – January 31, 2007 $ 239,554.36 BOROUGH TREASURER
CHECKING ACCOUNT - BALANCE IN CHECKING 1/1/07 $ 193,492.94 INTEREST $ 613.16 DEPOSIT $ 75,336.15 TOTAL RECEIPTS FOR THE MONTH OF JANUARY $ 269,442.25 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 1/31/07 $ 269,442.25
Lynda Albright has contacted M & T regarding the new statements. No new information has been received to date. Stan Dietrich asked if there is any money to transfer to the B,R, & I accounts. Lynda Albright suggested keeping the money in the operating accounts for now because of all the changes with reference to the sewer revenue accounts. A motion was made by Dave Fink and seconded by Stan Dietrich to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Abstain- Romig HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
Work completed this period: Oxidation Ditch substantially complete. Clarifiers substantially complete. Pump building and electrical room substantially complete.
Electrical Contractor working on conduit system, generator and switchgear installed. Motor Control Center installed and wiring of equipment progresses. Demolition in the Control Building has started. The tie over into the new clarifiers was completed on Tuesday January 9, 2007. The new clarifiers are now being used. The oxidation ditch was started on Monday January 15, 2007. DEP inspected the facilities prior to start-up on Tuesday January 2, 2007 and again on February 12, 2007.
The Award and Notice to Proceed was issued on January 20, 2006. Work this period included:
The first air release port was added to the pumps. It continues to work and the staff ordered 2 additional air release valves for installation. Applications for Payment
CORRECTIVE ACTION PLAN and I/I WORK Systems Design Engineering, Inc. submitted the 2006 Winter report for the Corrective Action Plan (CAP). The report was submitted as final with a request for the CAP to be terminated. A letter from DEP was received accepting the report and CAP as final. The sewer moratorium has been lifted and planning module exemptions may again be processed. WISSAHICKON WATER (no change) Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details. PROJECTS Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. Contracts have been executed. The force main installation is complete with the exception of the repaving. The final tie-in was completed on December 26, 2006. The pressure on the force main decreased as planned which increased the flow rate from the existing pumps. Pressures and amperage readings are being monitored to determine if the impellers have to be trimmed. No change since last meeting, awaiting final restoration in spring. WATER SYSTEM
Requisition 246 DESCCO Design and Construction $244,576.00 Requisition 247 J.B. Electric Corp. $ 30,970.00 Requisition 248 Systems Design Engineering, Inc. $ 18,807.15 Requisition 249 Pikeland Construction $ 25,995.70 Requisition 250 Pagoda Electric $ 13,895.01 Requisition 312 Systems Design Engineering, Inc. $ 1,871.69 Requisition 313 Gannett Fleming $ 180.88
Greg Unger reported that MACA was not the cause of our WWTP issues. It could be ammonia that is used to disinfect. This is used at Hamburg Center. The local schools will be called to see if it is used there. A motion was made by Stan Dietrich and seconded by Roger Kuhns to close the contract and to approve the execution of the certificate of substantial completion for Pikeland Construction and Pagoda Electric for the PSPS project. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns Nayes- None Abstain- Romig Greg Unger stated that he had 2 change orders (#3 & 4) for Pagoda Electric. #3 is to fix the copper pipes and clean up the mess and #4 is to install an air release valve at pump #2. A motion was made by Dave Fink and seconded by Judy Romig to accept the Chapter 94 report and send it out. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None The Authority received a request to release funds from the escrow for the Towns at Kaercher in the amount of $85,703.99. A motion was made by Stan Dietrich and seconded by Roger Kuhns to approve the escrow release as requested. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None Greg Unger reported on the Villas at Hamburg project. The plans have been cleaned up since the last review. The roads are to remain private. The developer wants to dedicate the w/s lines to the Authority. A motion was made by Stan Dietrich and seconded by Judy Romig to approve the conditions subject to corrections of the plans pursuant to the engineer’s review letter of February 20. Roger Kuhns was concerned about taking over the lines with a private road. Discussion was held and it was decided to make it part of the agreement. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None A motion was made by Dave Fink and seconded by Stan Dietrich to allow Lynda Albright, based on Greg Unger’s recommendation, to sign the planning module exemption mailer for the Villas at Hamburg. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None 239 Pine Street-This is the development to be constructed in part of the former Wright’s building. A motion was made by Stan Dietrich and seconded by Roger Kuhns to accept and
send the February 21 SDE review letter. Nayes- None SOLICITOR’S REPORT Judy Romig asked about the fence at the reservoir. Greg Unger explained the list of possible options. Charles Fitzpatrick stated that there has been no approval given to date. We should have it by the March 21 meeting. Charles Fitzpatrick reported that a lien has been filed against the Seaman’s. BOROUGH MANAGER’S REPORT Lynda Albright reported that the correspondence list was not typed in the minutes last month. This list will be added. Lynda Albright reported that pipes at Exide are leaking/bursting. Is the Authority able to bill a minimum charge for each occurrence? When the water needs to be shut down Progressive Machine loses water. Greg Unger recommended adding a valve that only turns off the Exide buildings. This can be charged to Exide. Charles Fitzpatrick instructed the Authority to install the valve and bill Exide. A motion was made by Dave Fink and seconded by Stan Dietrich to authorize Keith Brobst to install another valve to isolate Exide. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report January 2007 We continue to use the wells for the water supply. Rebuild of the filter plant control systems has been bid ands awarded. We expect the new system to be in place within the next few months. Wastewater The oxidation ditch has been put on line. We are meeting permit parameters and have no violations. Settling in the clarifiers could be better. We are using two (2) clarifiers even though flows should not require two. We are working with Systems Design and US Filter to fine tune the operation. Construction continues at a good pace. All three secondary clarifiers are available if needed. The 18-inch transfer line around the aeration tank is complete and the primary clarifiers are off line and being filled in. All in-plant recycle lines have been tied into the ditch. The anaerobic digesters are being emptied. Demolition of the raw sewage pumps and return activated sludge pumps will start any day.
Keith Brobst reported that the WWTP was out of electric last week. It was after midnight until the plant was back up and running. Keith Brobst reported that the existing Cummins generator the Authority no longer has a use for. The Borough could use it. Can the Borough have it? The Borough is wiling to pay all the cost involved in moving the generator. A motion was made by Judy Romig and seconded by Roger Kuhns to give the generator to the Borough and that they move it. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None CORRESPONDENCE LIST CORRESPONDENCE NOTES RECEIVED FROM JANUARY 17, 2007 to FEBRUARY 21, 2007:
It was reported that Wissahickon as made application for 2 of their wells. Stan Dietrich asked how the Ridge Lawn Pump Station is doing. Greg Unger stated that the controls are in the making. The hydromatic pump will be replaced with a new one. Greg Unger will look into the cost of replacing the force main. BILLS & REQUISITIONS Roger Kuhns asked about the UPS bill. Keith Brobst stated that the item was broken when it arrived and it had to be sent back. Keith Brobst further stated that there was no charge for the second shipping of the item. Stan Dietrich asked what MRM is. Lynda Albright stated it is insurance. A motion was made by Stan Dietrich and seconded by Roger Kuhns to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None
HAMBURG MUNICIPAL AUTHORITY AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 68.68 Applied Analytics Inc. w-replace Ethernet board 300.00 Arbill Safety Products s-latex gloves 60.54 Barley/Snyder w-771.55-s-1663.95 2,435.50 Borough of Hamburg w-83.86-s-7571.59 7,655.45 CCP Industries s-towels 199.24 Crystal Springs s-distilled water 29.95 DelRosario, Roy C. w-constable fees 50.00 Ehrlich Co. Inc. s-monthly pest service 39.00 Enter.net s-annual internet fee 520.80 Envirep Inc s-air relief valves 973.76 Ernst Cabinet Works s-pressure gauges 12.18 Exeter Supply Co., Inc. w-hydrants parts 1,146.00 Fisher Scientific s-supplies 348.96 Gorman & Associates P.C. w-3500.00-s-3500.00 7,000.00 Hamburg Auto Parts w-filters for Ford tractor 53.38 Hess, Andrew Inc s-hoses 251.08 Hess, Andrew Inc s-hoses 119.72 Kershner, Mike s-electrical repairs 135.00 Kohl Bros Inc w-packing glands 113.00 Kuzan’s True Value s-supplies 68.81 Liquid Motion Inc. w-120.00-s-3504.00 3,624.00 Mascaro, J.P. & Sons s-sludge disposal 1,569.11 Mountain View Supply w-3.10-s-470.58 473.68 PA One Call System, Inc. w-5.10-s-5.10 10.20 PPL Gas Utilities s-monthly utility bills 2,979.97 Pendergast Safety Equipment s-sensors, test gas 1,042.46 Penn Fuel Propane w-propane 906.70 Penn Pride, Inc. w-43.66-s-144.13 187.79 Raven Environmental Products s-core samplers 400.94 Reider, MJ Associates s-laboratory services 1,144.00 Reider, MJ Associates w-laboratory services 448.00 Schaeffer, Richard M. s-open lateral-432 State St. 120.00 Stetzler, Roger L. s-locksmith service 4.50 Stoner, J.J. Mechanical Inc s-drill & tap pumps 2,072.00 Systems Design Engineering, Inc. w-860.52-s-2355.14 3,215.66 Thren’s Auto Parts w-supplies 46.49 United Parcel Service s-return defective material 11.97 USA Bluebook s-sensors 515.46 Univar USA Inc. s-sulfur dioxide, chlorine 1,479.75 Weaver’s Hardware s-supplies 79.89 Weis Markets s-supplies 25.44 Wertley Machine Shop w-machine hydrant parts 32.50 Yeager Supply, Inc. s-assorted fittings 170.65 TOTAL $42,494.22 Bills To Be Paid total water $ 8,658.68 total sewer $ 33,835.54 Bills Paid During The Month total water $ 26,580.61 total sewer $182,803.90 Grand Total For Approval total water $ 35,139.29 total sewer $216,639.44 $251,778.73 PREPAID INVOICE LIST HMA-Sewer Transfer s-sewer funds transfer $ 67,806.17 Yoder’s Heating s-sewage plant cleanup 688.84 HMA-Sewer Transfer s-sewer funds transfer 36,177.36 Adams, Walter s-crop damage by contractor 100.00 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Sonon, Craig A. w-meter reader 191.75 HMA-Sewer Transfer s-sewer funds transfer 13,511.79 MRM Property w-8856.79-s-36806.00 45,662.79 Walmart w-answering machine 14.88 Borough of Hamburg w-16940.32-s-27583.32 44,523.64 Postmaster of Hamburg w-130.42-s-130.42 260.84
TOTAL $209,284.51 Requisition #246 Sewer B,R, & I $244,576.00 DESCCO Design & Construction WWTP-Contract A Requisition #247 Sewer B,R, & I $30,970.00 J.B. Electric WWTP-Contract B
Requisition #248 Sewer B,R, & I $18,807.15 Systems Design Engineering, Inc. WWTP Engineering Requisition #249 Sewer B,R, & I $25,995.70 Pikeland Construction WWTP-Contract B Requisition #250 Sewer B,R, & I $13,895.01 Pagoda Electric Final Application Requisition #312 Water B,R, & I $ 1,871.69 Systems Design Engineering, Inc. Engineering
Requisition #313 Water B,R, & I $ 180.88 Gannett Fleming I-78 W/S Relocation
A motion was made by Dave Fink and seconded by Roger Kuhns to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None Lynda Albright stated that Requisition #$3 for M & T (for sewer reimbursement) needs to be approved in the amount of $99,144.12. A motion was made by Stan Dietrich and seconded by Judy Romig to approve Requisition #3 as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Roger Kuhns asked how things are going at the reservoir with the new signage. Dave Fink stated that he has not seen and dogs or horses up there lately. There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 8:26 p.m. Attest: Denise L. Clare, Recording Secretary
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