The fourth meeting of the Hamburg Borough Council for 2007was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present - Tammy Wilkinson, Martha Bertolet, Elaine Swavely, Roger Stetzler, Roy Heffner, Dale Schlenker, Jeanette Heckman

Members Absent – None

Also Present – Solicitor Zubey, Lynda G. Albright, Borough Manager, Kim Y. Berger, Office Manager/Recording Secretary, Mayor Roy Del Rosario

Visitors – Chief Michael Painter, Leon Balthaser, Becky Atwell, Michael Warnick, Maria Herne (Pottsville Republican)

A motion was made by Dale Schlenker and seconded by Roger Stetzler to approve the amended agenda adding the Mayor had a presentation and the Manager had a recommendation to hire a Borough crewmember.

NAYES – None

COURTESY TO AUDIENCE

Nothing

A motion was made by Jeanette Heckman and seconded by Roy Heffner to approve the minutes of February 12, 2007 meeting as submitted.

NAYES – None

A motion was made by Roy Heffner and seconded by Dale Schlenker to approve the following reports: Engineer’s Report, Property Committee Report and Road Committee Report.

NAYES – None

Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:

General/Mechanical Contract DESCCO Design and Construction, Inc.

Amount of Contract: $5,866,184.00

Change Orders No. 1 $ 7,412.00

$5,873,569.00

 

Electrical Contract J.B. Electric Corp.

Amount of Contract: $983,469.00

Change Order No. 1 $ 2,791.00

$986,260.00

HVAC Contract PSI Pumping Solutions

Amount of Contract: $70,900.00

Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition.

Work completed this period:

Oxidation Ditch substantially complete

Clarifiers substantially complete.

Pump building and electrical room substantially complete.

Mechanical yard piping progressing. Complete route from pump station to the clarifiers is complete. Chlorine Contact and effluent in progress.

Electrical Contractor working on conduit system, generator and switchgear installed. Motor Control Center installed and wiring of equipment progresses.

Demolition in the Control Building has started.

The tie over into the new clarifiers was completed on Tuesday January 9, 2007. The new clarifiers are now being used. The oxidation ditch was started on Monday January 15, 2007. DEP inspected the facilities prior to start-up on Tuesday January 2, 2007 and again on February 12, 2007.

Applications for Payment

DESCCO Design and Construction Application No. 11 (Requisition 246)

Amount $ 244,576.00

Balance on Contract $1,486,614.00

J.B. Electric Corp. Application No. 8 (Requisition 247)

Amount $ 30,970.00

Balance on Contract $327,253.55

Systems Design Engineering, Inc. has submitted payment applications for the second and final draw on the PENNWORKS Loan. The Authority has received confirmation of the DCED allocation of the Berks County grant in the amount of $130,000 per year for 10 years ($1,300,000 total). Documentation is being processed for submittal to Berks County for the $130,000 payment.

PUMP STATION PROJECT

Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:

General/Mechanical Contract Pikeland Construction, Inc

Amount of Contract: $585,000.00

Change Orders $ 7,914.00

$592,914.00

Electrical Contract Pagoda Electrical, Inc.

Amount of Contract: $206,000.00

Change Orders $ 2,339.72

$208,339.72

The Award and Notice to Proceed was issued on January 20, 2006.

Work this period included:

The project is substantially complete. Punch list items are being completed. Project closeout is in progress.

The first air release port was added to the pumps. It continues to work and the staff ordered 2 additional air release valves for installation.

Applications for Payment

Pikeland Construction, Inc. (Requisition 249)

Amount (Applications #11 & #12) $ 25,995.70

Balance on Contract $ 7,500.00

Pagoda Electrical

Amount (Application – Final) (Requisition 250) $ 13,895.01

Balance on Contract $ 0.00

CORRECTIVE ACTION PLAN and I/I WORK

Systems Design Engineering, Inc. submitted the 2006 Winter report for the Corrective Action Plan (CAP). The report was submitted as final with a request for the CAP to be terminated. A letter from DEP was received accepting the report and CAP as final. The sewer moratorium has been lifted and planning module exemptions may again be processed.

WISSAHICKON WATER (no change)

Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details.

PROJECTS

Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. Contracts have been executed.

The force main installation is complete with exception of the repaving. The final tie-in was completed on December 26, 2006. The pressure on the force main decreased as planned which increased the flow rate from the existing pumps. Pressures and amperage readings are being monitored to determine if the impellers have to be trimmed. No change since last meeting, awaiting final restoration in spring.

Requisition 246 DESCCO Design and Construction $244,576.00

Requisition 247 J.B. Electric Corp. $ 30,970.00

Requisition 248 Systems Design Engineering, Inc. $ 18,807.15

Requisition 249 Pikeland Construction $ 25,995.70

Requisition 250 Pagoda Electric $ 13,895.01

Requisition 312 Systems Design Engineering, Inc. $ 1,871.69

Requisition 313 Gannett Fleming $ 180.88

PROPERTY COMMITTEE

FEBRUARY 13, 2007

MUNICIPAL CENTER – 3 PM

ATTENDING: Lynda Albright, Jeanette Heckman, Tammy Wilkinson, Roger Stetzler, Roy Heffner & Dale Schlenker

Regarding the Borough Salt storage shed footers; Bob Mazaika has completed foundation and walls. The Property Committee recommends to Council that the Hamburg Borough supply the materials for Mike Adams Construction Co. and he will supply his labor at a cost of $9358.00 for his installation of the roof.

The Property Committee recommends Richard Schaeffer begin renovations to the Hamburg Pool bathhouse; he will convert the necessary items to handicap compatibility at a cost of approximately $9,525.00.

The Borough and OTF will meet with Met Ed on 2/16/07 @ 11 AM to discuss the issue of the utility poles in the OTF Streetscape area.

The Property Committee recommends the Taste of Hamburger Committee be allowed to hold their day of festivities on Sept. 1, 2007 and the requested streets and Municipal Center lots are closed, as before, between the hours of 7:30 AM – 7 PM.

The Borough Crew will attempt to straighten crossing pole at 3rd & Pine, prior to contacting our insurer for pole replacement. Apparently some object used the sidewalk to make a turn south on Pine from 3^rd moving the pole. Great driver!!

The Property Committee recommends to council Lynda be allowed to research some way to purchase and install a type of barrier to impede the damage of the brand new door on Franklin St., at the park. It appears something or someone is attempting to climb the door with an object.

The Borough met with Penn Dot & Balfour Beatty to discuss options for removal of debris from I-78 construction.

Chairman of Property Dale R. Schlenker

In attendance: Rick Pickel, Roy Heffner, John Leonforte, Dale Schlenker, Jeanette Heckman, Lynda Albright, representative from Balfour Beatty, representatives from Penn Dot, Ryan Kern and Roger Stetzler, Chairman

Penn Dot was at our meeting for an easement to the Dolly Haupt property to dump fill on it. Committee recommends easement.

There is a problem at the end of Northmont Avenue at Rt. 78 with a residence that will be looked into.

Confer Avenue between North 4^th & Northmont has been turned over to the borough. Final inspection has been done.

White edge lines will be painted along Woodland Rd. & Mt. Avenue. A yellow centerline will be painted on Williams Street. Lynda will check if we can paint a yellow centerline on 3^rd & 4^th Streets.

Mayor Del Rosario presented a certificate of appreciation to Michael Warnick who as a private citizen assisted Cpl. Robert Mengle with the arrest of a suspect during a DUI traffic stop.

On the recommendation of the Borough Manager, a motion was made by Elaine Swavely and seconded by Roger Stetzler giving tentative bid award to Heim Construction Co. for the streetscape project, contingent upon review and approval of the solicitor, engineer and PennDOT. This project is expected to start in April.

A motion was made by Roger Stetzler and seconded by Jeanette Heckman to hire Norman Bailey as a borough crewmember starting at $12 per hour and to serve a six-month probationary period.

ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, R. Heffner, E. Swavely

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roy Heffner authorizing Mike Adams Construction to put a roof on the new salt shed at a cost of $9,358.00.

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Jeanette Heckman authorizing Richard Schaeffer to begin renovations to the pool bathhouse to convert necessary items to make them handicap accessible.

NAYES – None

On the recommendation of the Property Committee, a motion was made by Martha Bertolet and seconded by Elaine Swavely giving permission to hold the annual Taste of Hamburger festivities on Saturday, September 1, 2007 and use of municipal lot and closure of streets as done in the past.

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Roy Heffner approving the contract between the Borough of Hamburg and the DCED – Housing and Redevelopment Assistance, pending review and approval of the solicitor. (This is for the Wright’s building)

NAYES – None

Based on letter received, a motion was made by Jeanette Heckman and seconded by Roger Stetzler to accept the resignation of Officer Bill McEllroy, effective February 28, 2007 in order for him to obtain employment elsewhere.

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Elaine Swavely giving approval to the Hamburg Jaycees to hold their annual King Frost Parade on Saturday, October 27, 2007 with rain date of Saturday, November 3, 2007, with the same conditions as in previous years.

NAYES – None

NAYES – None

AT & T 26.34

AR ADAM & SONS 5,350.00

BARRY ISETT & ASSC. 4,407.75

BERKS CO. SOLID WASTE AUTHORITY 250.00

HAMBURG MUNICIPAL AUTHORITY 710.45

MASANO BRADLEY 12,736.43

JP MASCARO 11,606.40

MOGEL SPEIDEL BOBB & KERSHNER 460.42

PMHIC 23,216.15

QUARTERMASTER 307.89

QUILL 34.70

RARITAN VALLEY DISPOSAL 20,195.66

SA-SO TIMEWISE 21.44

SUSTAINABLE ENERGY 212.69

TRIANGLE COMMUNICATIONS 161.50

TOTAL $79,697.82

No report

There being no further business, the meeting adjourned at 7:40 p.m. on the motion of Martha Bertolet and seconded by Roy Heffner.

ATTEST:

Kim Y. Berger
Recording Secretary/Office Manager