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MINUTES OF THE FEBRUARY 22, 2006 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E.Romig Members Absent - Stanley E. Dietrich Also Present – Michael Keretzman-Dutchland, Gregory T. Unger-SDE, Charles F. Fitzpatrick- Solicitor, Lynda G. Albright-Borough Manager, Keith L. Brobst-Superintendent, Denise L. Clare-Secretary Judy Romig was welcomed as the newest Authority member and will be representing Tilden Township. A motion was made by Dave Fink and seconded by Roger Kuhns to approve the January minutes as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig (was not at meeting) SOLICITOR’S REPORT Charles Fitzpatrick had another meeting to attend so his report was moved up on the agenda. Charles Fitzpatrick has received the Wissahickon water agreement. Charles Fitzpatrick reported that he has reviewed it. The agreement will end on March 31, 2007. The property has 61 EDU’s (18,300 gpd) and will have to get additional water to have their requested 200,000 gpd. Wissahickon will pay the same water rates as other customers. There can be a 2-6 month extension of the agreement. A motion was made by Steve Blefgen and seconded by Roger Kuhns to execute the Wissahickon water agreement subject to them signing the agreement. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig Dave Fink asked to have the Wissahickon Water money deposited into a separate account like the fire hydrant fund. A motion was made by Dave Fink and Roger Kuhns to have the money received from Wissahickon Water’s consumption deposited into a separate fund for future water sources. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig Charles Fitzpatrick stated that a notice has been received from the Solicitor in Windsor Township regarding a variance request. The subject property is at the west end of Stewart Lane where the owner would like to erect a single-family house on 16 acres. It is located on a private lane and has no road frontage, which is the reason for needing a variance. There is a second variance request for 682 Mountain Road. This is also for a single-family house on 3.98 acres. 4 acres is needed to build a house. This property also has no road frontage.Lynda Albright stated that the by-laws need to be changed to change the Authority to a 6 member board. Charles Fitzpatrick will check into what needs to be done. At this time (7:32 p.m.), Charles Fitzpatrick left the meeting. VISITORS Mike Keretzman was in attendance regarding the WWTP bids and precast materials. Greg Unger handed out bid tabulation sheets. The savings expected was realized but not much more than that. Greg Unger stated that the Authority should seriously consider the precast option. If this is done, Descco would be the low bidder. Precast would have a net savings of $196,000 with Descco. It was decided to use precast. The proposed garage was not included in the base bid. Keith Brobst prefers split block. Judy Romig asked about the maintenance differences. Steel needs to be replaced at some point. Split block does not have to be painted and lasts 20 years. The bid tabulations were reviewed and decisions made on different options. Roger Kuhns asked about garage heating. Greg Unger stated that gas heaters will be added for a cost of $24,000. Currently there is no heat but the building is insulated. The total bid is $5,866,184 using the base bid plus alternates 17A, 18B, 21A and 22A. Electrical Bid-Greg Unger stated that he has no problems with Cutler/Hammer equipment. SCADA-This would be a monitoring system at the WWTP. It is a process control system. It will also add probes to reactors and monitors DO. The SCADA system will pay for itself in the long term. Can do one or either system. Judy Romig asked if training is required to run the SCADA. Greg Unger stated that there would be training involved and at least 2 people should be trained if not all if possible. Steve Smith asked Keith Brobst his thoughts. Keith Brobst stated that he would get both, this is the future. Steve Blefgen stated that the system can be expanded later on and can grow with the plant. J.B. Electric is the apparent low bidder at $983,469. The HVAC is $70,900 with PSI Pumping Solutions the only bidder. A motion was made by Dave Fink and seconded by Roger Kuhns to give the intent to award, award and notice to proceed after review by the Solicitor and Greg Unger for the general contract using the base bid and alternates 17A, 18B, 21A and 22A to Descco for $5,866,184. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None A motion was made by Steve Blefgen and seconded by Judy Romig to give the intent to award, award and notice to proceed after review by the Solicitor and Greg Unger for the electrical contract using the base bid and alternates 3A, 5A, 7A and 8A to J.B. Electrical Corporation for $983,469. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None A motion was made by Roger Kuhns and seconded by Steve Blefgen to give the intent to award, award and notice to proceed after review by the Solicitor and Greg Unger for Contract #3 for HVAC to PSI Pumping Solutions in the amount of $70,900 using the base bid plus alternate 2A. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Roger Kuhns asked if the final excavation was included in the bids. Greg Unger stated that it is put back after completion. Greg Unger will submit the figures to Charles Fitzpatrick for his review. HAMBURG MUNICIPAL AUTHORITY ENGINEER'S REPORT February 22, 2006 SANITARY SEWER SYSTEM running the plant. Maintenance items are being completed with the time not used to run the belt filter press. WWTP PROJECT Bids were received for the wastewater plants on December 16, 2005. The Board reviewed the bids on December 21, 2005 and at a special meeting on December 28, 2005. Due to the cost of the projects as bid, it was determined to reject all bids and re-bid the wastewater treatment plant eliminating the sludge reduction process along with other cost reduction items. The sludge reduction process return on investment was too high to consider. Systems Design Engineering, Inc. has revised the bid documents per direction of the Board and has advertised for re-bid on January 18, 2006. Bids will be received on February 17, 2006 for the wastewater treatment plant project. PUMP STATION PROJECT Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to: General/Mechanical Contract Pikeland Construction, Inc. Amount of Contract: $585,000.00 Electrical Contract Pagoda Electrical, Inc. Amount of Contract: $206,000.00
WATER SYSTEM
Pikeland Construction has started work at the PSPS. A historic study must be done in order to obtain needed permits. Port Clinton Act 537 plan-A drawing showing the planned force main to the Hamburg system will be taken to a public meeting. After that it will go to DEP for approval. Everyone affected must sign off on it. There will be 2 miles of sewer line. The comment from the Planning Commission was to recommend to look at and consider adding Waterloo to the sewer system. A gravity line is needed from William Street to Mountain Avenue. Chapter 94 Report-Drawings shown. Report must be submitted by March 31. A motion was made by Dave Fink and seconded by Roger Kuhns to direct Greg Unger to submit the Chapter 94 reports. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Corrective Action Plan-Greg Unger stated that the reports have been submitted as needed. DEP and EPA will be notified of the WWTP bids being awarded. Edenburg Pump Station-Since the changes have been made, 50-60 gallons more are coming out of the pump station. A motion was made by Judy Romig and seconded by Roger Kuhns to allow the submittal of Part 2 of the Water Quality Application to DEP for the Edenburg Force Main. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Weidman Subdivision-The plans were shown. There are no water/sewer issues at this point. The property doesn’t have either service and part of it’s storage units. A motion was made by Dave Fink and seconded by Roger Kuhns to send the Systems Design Engineering, Inc. review letter to Gerald Weidman. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Bickel Subdivision- A large parcel is being split and will be developed later. 40-50 houses possible on the large lot. Water and sewer service will be asked for. The existing house will remain and has private water and sewer. A motion was made by Steve Blefgen and seconded by Roger Kuhns to send the Systems Design Engineering, Inc. review letter regarding the Bickel subdivision. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig Hamburg Square- 50% of the original comments have been addressed. Does the Authority want the sewer line dedicated? Easements would be needed since it runs through private property. The line is 8". The Authority does not want to take over the line. A motion was made by Roger Kuhns and seconded by Dave Fink to approve the Systems Design Engineering, Inc. review letter for the second review for Hamburg Square and to send it to the design engineer and developer. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Dec. 05 Credits Debits Bal.-Jan-06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 75,434.83 $ 231.06 $ 75,665.89 1576025848 Water-1995 Debt Ser. Res. Fund $229,049.16 $ 701.63 $229,750.79 1576025857 Water-1995 B, R, & I $692,054.33 $ 2,119.91 $694,174.24 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY January 1, 2006 to January 31, 2006 Water Revenue Account – Balance on January 1, 2006 $ 216,359.89 Water Sales/Penalties $ 44,246.93 Cert Fees, Constable Fees, Final Fees $ 437.50 Interest $ 369.21 Water Tap-In Fee $ 3,000.00 Miscellaneous $ 192.63 $ 48,246.27 $ 264,606.16 Less Paid Out $ ( 33,025.78) Balance in Treasury – January 31, 2006 $ 231,580.38 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on January 1, 2006 $ 147,073.46 Fire hydrant fees/penalties $ 2,205.22 Interest $ 208.62 $ 2,413.84$ 149,487.30 Less Paid Out $ ( 399.00) Balance In Treasury – January 31, 2006 $ 149,088.30 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on January 1, 2006 $ 306,721.16 Sewer Rentals/Penalties $ 70,271.17 WTMA Rentals/Penalties $ 24,575.56 Interest $ 565.93 Sewer Tap-In Fee $ 3,000.00 Miscellaneous $ 474.20
$ 405,608.02 Less Paid Out $ (92,279.34) Balance in Treasury – January 31, 2006 $ 313,328.68 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING FEBRUARY 22, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 1/1/06 $ 487,507.38 INTEREST $ 1,233.25 TOTAL RECEIPTS FOR THE MONTH OF JANUARY $ 488,740.63 LESS PAID OUT $ (35,565.71)
BALANCE IN CHECKING 1/31/06 $ 453,174.92 A motion was made by Dave Fink and seconded by Roger Kuhns to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig BOROUGH MANAGER’S REPORT Lynda Albright stated that she has received 2 requests for sewer relief. Susan Lotts of Winterson Drive is asking for $1,149.73 and Eshelman Transportation on Island Street is asking for $1,483.25. A motion was made by Steve Blefgen and seconded by Roger Kuhns to provide sewer relief for Susan Lotts and Eshelman Transportation as requested. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig A letter has been received from Attorney Allen Shollenberger on behalf of the North Berks Recreation Commission. The Commission would like to have an event at the reservoir on March 26. It is the mad dash run. It is a 5 mile run. The parking lot is the starting and ending point. Charles Fitzpatrick requires a hold harmless agreement and insurance. Roger Kuhns asked how many people were expected. Lynda Albright thought several hundred. Should a porta potty be provided? For that many people there should be. Lynda Albright will send a memo and get an agreement stating that the number of people attending will determine how many porta potties they will have to provide. A motion was made by Roger Kuhns and seconded by Dave Fink to approve the use of the reservoir area to hold the Mad Dash Run as long as Charles Fitzpatrick is satisfied with the hold harmless agreement and Lynda Albright notifying them to have adequate sanitary facilities. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Lynda Albright received a letter from Ralph Melone representing Larry Karpenko who purchased the former Wright’s building. There is a proposal for 27-1 bedroom units for fall 2007. The 6" sprinkler line will be used. A letter is needed to show if there is water/sewer service/capacity available. Any other improvements will be their cost. There are 12 EDU’s there presently. A letter will be done stating that additional EDU’s are needed but will not be able to get sewer until the upgrade is complete. A motion was made by Dave Fink and seconded by Steve Blefgen to direct Lynda Albright/Greg Unger to write a letter defining the allocations of water/sewer for the project pending Charles Fitzpatrick’s review. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Security at the Reservoir- The police department has brought up a question regarding overnight parking without Lynda Albright’s permission. What happens if it is after 5:00 on Friday or over the weekend? Should it stay as people need to contact the Borough Office during business hours to register vehicle or should the police department be allowed to take the information after hours? Lynda Albright will get copies of the current policy to Authority members for their review and later discussion. This will be done at a work session. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report February 2006 Water All water for the month was from the surface source. A water leak at Hamburg Center caused a few anxious moments and some difficulty in maintaining the finished water tank level. Personnel at Hamburg Center were very cooperative in helping maintain a suitable level in our reservoir and their storage tank. Flow to Hamburg Center has dropped off since the leak repair. Operations in regard to Hamburg Center have become more stable since they have had some changes made to their instrumentation and are filling their tank at night. This has allowed us to maintain a more constant flow through the filters.
Wastewater The #3 secondary clarifier started leaking oil and needs seal and bearing replacement. Parts are on site and I expect the repair to be done shortly. In the meantime the tank is off line but we are meeting permit parameters. We continue to experience ph problems and are controlling the effluent ph with soda ash. We are trying to manipulate the air feeds to bring the ph under control in the aerator with limited success.
Work has started on the upgrade of the Pine Street Pumping Station. The contractor has done some demolition and has also installed some of the piping for the new force main. Work is progressing at a good pace and should pick up as the weather breaks. Contracts have been awarded for the upgrade and expansion of the wastewater treatment plant and work should begin within the next few weeks. Respectfully Submitted, Keith L. Brobst Water/Wastewater SuperintendentKeith Brobst reported that the signs have been replaced at the reservoir. New ones will also be added. The broken manhole on Pond View Drive is not in the center of the road. Larry Ernst needs to turnover the lines and needs to repair the manhole before doing so. Greg Unger suggested having a correspondence list showing where things have been sent and to who and then there is a reminder to check if things are completed. BILLS & REQUISITIONS A motion was made by Dave Fink and seconded by Steve Blefgen to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID FEBRUARY 22, 2006
AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 64.16 Arbill Safety Products s-supplies 56.46 BarleySnyder w-359.20-s-1050.80 1,410.00 Berks Envirotech, Inc. s-January permit work 65.45 Borough of Hamburg w-184.24-s-419.36 603.60 CCP Industries s-supplies 97.85 Ehrlich Co. Inc. s-monthly pest service 36.00 Enter.net s-annual internet service 537.00 Envirodyne Systems Inc. s-cone reducer parts 2,058.76 Exeter Supply Co., Inc. w-fire hydrant parts 945.00 Fabrics for Industry s-filter belts 1,180.00 Fisher Scientific s-supplies 498.00 Four Star Electronics w-248.00-s-496.00 744.00 Gorman & Associates P.C. w-750.00-s-750.00 1,500.00 Graphic Controls w-pens 234.65 Hach Company s-supplies 240.50 Kershner, Mike s-electrical repairs 1,426.44 Koletar, Stephen H. w-constable fees 87.50 Kuzan’s True Value s-supplies 34.26 L/B Water Services Inc. s-valves 196.50 Liquid Motion Inc. s-sludge removal 3,408.00 Malden, W.G., Inc. w-81.00-s-371.50 452.50 Met-Ed w-1583.80-s-7779.94 9,363.74 Millipore Corporation s-fecal broth 266.34 Mountain View Supply s-supplies 76.64 The Office Supply Company w-38.87-s-38.87 77.74 PA One Call System, Inc. w-13.00-s-13.00 26.00 PPL Gas Utilities s-monthly utility bills 3,737.39 Penn Fuel Propane w-propane 1,083.10 Penn Pride, Inc. w-56.49-s-154.81 211.30 Reading Eagle Co. s-bid advertising 301.68 Reider, MJ Associates w-lab services 460.00 Reider, MJ Associates s-lab services 310.00 SCP Science s-supplies 118.00 Systems Design Engineering, Inc. w-80.15-s-4037.50 4,117.65 United Parcel Service s-delivery charge 9.78 USA Bluebook s-pump and parts 813.23 Univar USA Inc. w-1697.81-s-1928.06 3,625.87 Valley Industrial Rubber Products s-3/4" water hose 205.00 Vaughan Company s-mechanical seal 568.00 Verizon w-102.88-s-230.81 333.69 Ward Trucking s-freight on hoses 64.05 Waste Management of SE PA s-waste disposal 1,339.78 Wertley Machine Shop w-fire hydrant work 65.00 YSI Inc. s-clean and test probe 75.77 Yeager Supply, Inc. s-PVC valves 253.20
TOTAL $43,394.13
Bills To Be Paid total water $ 8,134.85 total sewer $35,259.28 Bills Paid During The Month total water $ 16,953.16 total sewer $ 28,417.93
Grand Total For Approval total water $ 25,088.01 total sewer $ 63,677.21 $ 88,765.22 PREPAID INVOICE LIST Borough of Hamburg w-241.50-s-241.49 $ 482.99 Bohn, Daryl w-meter reader 191.75 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Brobst, Keith L. s-TV, computer program 167.55 Noll, Joanne D. w-135-56-s-810.00 945.56 Borough of Hamburg w-15904.48-s-27065.48 42,969.96 Postmaster of Hamburg w-133.42-s-133.41 266.83 TOTAL $45,371.09
Requisition #195 Sewer B,R, & I $29,022.50 Systems Design Engineering Engineering Bills
Requisition #196 Sewer B,R, & I $69,302.50 Secora Brothers Paving Application #1 Requisition #197 Sewer B,R, & I $17,100.00 Pikeland Construction Application #1-PSPS Requisition #306 Water B,R, & I $ 4,383.58 L/B Water Services Water Meters A motion was made by Roger Kuhns and seconded by Dave Fink to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Lynda Albright reported that payment has been received from Tilden Township for WWTP engineering fees. NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Roger Kuhns and seconded by Steve Blefgen to adjourn the meeting at 9:35 p.m.
Attest: Denise L. Clare, Recording Secretary
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