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MINUTES FROM THE JANUARY 3, 2006 CONTINUED YEAR END MEETING The continued year-end meeting of the Hamburg Borough Council was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. Members Present - Adam Dries, Tammy Wilkinson, Martha Bertolet, Charles Figard, Dale Schlenker, Jeanette Heckman Members Absent – Tina Yoder Also Present – Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Mayor Del Rosario Visitors – Elaine Swavely, Kathryn Stoudt, Dave Bhasin, Roger Hoffman, John Leonforte, Roger Stetzler, Norma Berger, Sylvia Summons, Garnetta Heckman, Kathy Maberry, Leon Balthaser, Luella Atwell A motion was made by Charles Figard and seconded by Jeanette Heckman to approve the amended agenda.ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – None COURTESY TO AUDIENCE Leon Balthaser, representing the crossing guards, questioned whether they would be getting a raise or not. Chief Painter stated that the crossing guards report to him, not directly to council. A meeting will have to be set to discuss this request. Chief Painter stated that the police department has been having radio problems and the county had a repeater system that could be used, however, we were waiting on a permit from the FCC. Chief Painter happily reported that with help from the legislature’s office, we now have a permit number to use the repeater system. This hopefully will be up and running in a couple of weeks. A motion was made by Dale Schlenker and seconded by Tammy Wilkinson to approve the minutes of December 28, 2005 meeting as submitted.ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – None A motion was made by Jeanette Heckman and seconded by Charles Figard to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Building Inspector’s report and the Police report. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – None BOROUGH MANAGERS REPORT The Borough Manager’s activities for the month of DECEMBER, 2005 included the following: Held staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place. Addressed complaints and other correspondence as needed. Completed and presented final budget for 2006 which included a one mill increase. This increase was based upon the need to cover the higher debt payment on the line of credit, as well as increased costs in fuel, insurances, etc. Letters were prepared to the residents regarding the change in billing procedures for trash and recycling and will be sent along with their January 1, 2006 bills. Met various times during the month with John Leonforte, Code Enforcement Officer, for updates on projects he is working on, primarily North Crescent Avenue and Hamburg Square, as well as the new Rite-Aid, Arby’s and other code enforcement issues throughout the borough. Also, discussed the need for some change to the official zoning map, which has been recommended by the Planning Commission and Borough Council to proceed.We have on-going issues with the HVAC system, most recently in the Senior Center again and the utility closet on the first floor. While most of the interior damage was centralized to the hallway on the first floor, it does require the need to replace these HVAC units. The damage has been reported to the insurance company, and replacement should be complete by the end of January. We are seeking input from the original design team and architect to try and get to the bottom of this continuing, costly problem. June Hilbert, Recreation Director and I have started the interview process for the park and pool employees for the 2006 summer season. Recommendations for hire will be made to the Personnel Committee in January. Met with police representatives to continue working on the police contract for 2006. It is hoped that the contract will be finalized, approved and executed in the very near future. Met with a representative of the Wissahickon Water Company to discuss their plan of operation which should be opening in the early spring of 2006 They anticipate eventually employing approximately 100 employees. Wissahickon Spring Water has purchased the former Mid-Atlantic Canners facility. In addition to the two regular council meetings, attended the regular and special meetings of Hamburg Municipal Authority, Property committee, Safety Committee, Finance, and Personnel Committee meetings. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of December, 2005.
PUBLIC WORKS SUPERINTENDENT’S REPORT Assisted the water department with installing remote meters. Oil was changed in the pick up trucks. In the early part of the month, leaves were collected from the park. The John Deere mowers were serviced for the spring. Assisted the office with 2 water leaks from frozen coils. Before the snow and ice came, the crew worked on cold patching around the borough. The crew started the annual brush cutting around the dam. Repaired signs around the borough. The crew spent time salting the streets, plowing and removing snow from intersections and parking lots. The crew delivered some EMST forms to the businesses that were open. Purchased material for the police office. The 89 Dump truck needed repairs and the salt spreader needed new bearings. Painted the curb on Island Street on the north side. Respectfully submitted,
Water/Wastewater Superintendent’s Report December 2005 Water We had an inspection by the PaDEP on the 21st and they asked that we apply for a permit modification for the cyclonic separator at well 5. You will recall this was installed to keep grit and debris from the well from getting into the air stripper. Beyond that there were no issues. Wastewater There was a prebid conference on the 7th followed by a walk through of the plant by potential bidders. There was another opportunity for bidders to look at the plant on the 12th. We received bids for the Pine Street Pumping Station and Wastewater Treatment Pant expansion and upgrade at the Authority meeting on the 14th. The contracts for the pumping station have been awarded. The mechanical contract went to Pikeland Construction and the electrical to Pagoda Electric. Heavy rain on the 16th required a by-pass at the Pine Street Pumping Station. Both the Ridge Lawn and Edenburg pumping stations went into alarm but did not overflow. I think this represents progress in controlling the I&I, however there is still too much storm water entering the system. At a special meeting of the Municipal Authority on the 28th the bids for the expansion and upgrade of the wastewater treatment plant were rejected and the engineer was instructed to rebid a scaled back project. We will go to bid in January and receive bids in February. Respectfully Submitted Keith L. Brobst Water/wastewater Superintendent OFFICE MANAGER’S REPORT Throughout the month I worked on items for the year-end as well as started things for the new year. Completed quarterly and yearly reports, prepared notices, procedure charts, advertisements etc. During the month there were two water leaks from frozen coils of the HVAC system. The first one was on December 8, 2005 in the janitorial area of the first floor. I was very worried about the water damaging our main computer servers, luckily it was maintained in the janitorial area and the hallway and did not damage any computer equipment. The police department also sustained damage due to the fact that the water run off was so fast and leaked through the floor into the patrolman’s area of the police department. The second water leak was in the west end of the senior center. Again, luckily, the director was in the center and damage to the floor and equipment in the area was avoided. I met with the insurance agent, the emergency clean up crew and pictures were taken. I have been working with the insurance agent and HVAC contractor regarding the claims that have been filed. Various letters regarding complaints, interviews for park and pool, etc. were mailed. Various ordinances, resolutions etc. were completed. Assisted the various departments with accident reports, insurance claims and other duties. Attended two council meetings, one special council meeting and staff meetings as necessary. Minutes were prepared for all the meetings.
Building, Zoning and Codes Report Four construction permits and three zoning permits were issued in December. Major projects ongoing or proposed are as follows: Hamburg Commons site work and building construction continues. Rite Aide construction is progressing. Arby’s construction is progressing. Site improvements are progressing. While all curbing for N 4th St and N Crescent Ave. is in place. There remains some work to complete. The contractor has been notified, he is subject to the penalty clause. The Planning Commission has recommended a change in the official zoning map to correct zoning designation of the fire company property from MDR 2 to VC. Demolition and construction at the Peebles Dept store is progressing. Inspections and reviews continue American hotel regarding the second phase of construction. The restaurant area on 4th St is expected to be open by the end of January. Wetland study of the Dump site at Belmont Ave. is complete ( We have not received plans yet.) Penn Dot 78 construction project is progressing Inspections were completed for residential and light commercial, previously permitted, work in the borough. Property Maintenance complaints of rubbish, and Occupancy inspections continue to be addressed. John Leonforte Code Administrator
HAMBURG BOROUGH POLICE DEPARTMENT DECEMBER 2005 ACTIVITY REPORT
OLD BUSINESS On the recommendation of the Planning Commission, Property Committee, and Building/Zoning Officer, a motion was made by Dale Schlenker and seconded by Charles Figard to approve the issuance of a Temporary Occupancy Permit to Hamburg Commons, which would allow both Rite Aid, and Arby’s to open prior to completion of all requirements of the approved land development plan. The Temporary Occupancy Permit will expire no later than May 30, 2006. ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, J. Heckman, C. Figard, D. Schlenker NAYES – None An executive session was called at 7:35 p.m. to discuss a police personnel issue. Meeting reconvened at 7:55 p.m. There being no further business, the meeting adjourned on the motion of Charles Figard and seconded by Martha Bertolet at 7:56 p.m.ATTEST: Kim Y. Berger Recording Secretary/Office Manager
MINUTES OF THE REORGANIZATION MEETING JANUARY 3, 2006 ORGANIZATIONAL MEETING At this time Roy C. Del Rosario, Mayor, swore in the following Councilmen: Elaine Swavely, Roger Stetzler, Roy Heffner and Dale Schlenker The Mayor opened nominations for President. Dale Schlenker nominated Tammy Wilkinson as President. There were no more nominations Nominations were closed. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, D. Schlenker, E. Swavely, R. Stetzler, R. Heffner NAYES – None The Mayor opened nominations for Vice President. Dale Schlenker nominated Martha Bertolet as Vice-President. There were no more nominations. Nominations were closed. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, D. Schlenker, E. Swavely, R. Stetzler, R. Heffner NAYES – None The Manager/Secretary cast the ballot that Tammy Wilkinson be named President and Martha Bertolet be named as Vice-President. At this time President called the meeting to order. The meeting opened with the Pledge of Allegiance and a Prayer. Members present – T. Wilkinson, M. Bertolet, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyMembers Absent – T. Yoder Also Present – Lynda G. Albright, Borough Manager/Secretary, Roy C. Del Rosario, Mayor, Kim Y. Berger, Office Manager/Recording Secretary Visitors – Kathryn Stoudt, Dave Bhasin, Roger Hoffman, John Leonforte, Norma Berger, Sylvia Summons, Garnetta Heckman, Kathy Maberry, Leon Balthaser, Luella AtwellNEW BUSINESS A motion was made by Dale Schlenker and seconded by Roger Stetzler to make the following appointments for 2006: Solicitor – Golden-Masano-Bradley Auditors – Gorman & Assc. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, D. Schlenker, E. Swavely, R. Stetzler, R. Heffner NAYES – None A motion was made by Dale Schlenker and seconded by Elaine Swavely to name the following dates for committee meetings in 2006.
ROLL CALL: AYES – T. Wilkinson, M. Bertolet, D. Schlenker, E. Swavely, R. Stetzler, R. Heffner NAYES – None A motion was made by Roger Stetzler and seconded by Dale Schlenker establishing the following meeting dates for 2006: 2nd Monday and 4th Monday of each month for Council meeting. There will be no meeting on January 9, 2006. A motion was made by Martha Bertolet and seconded by Roy Heffner to approve payment of invoices totaling $248,117.59 T. Wilkinson abstained from Met-Ed (family member works for them). ROLL CALL: AYES – T. Wilkinson, M. Bertolet, D. Schlenker, E. Swavely, R. Stetzler, R. Heffner NAYES – None LIST OF BILLS ALBRIGHT COLLEGE 400.00 BCMHIPG 21,477.81 BERKS CO. CHIEFS OF POLICE ASSC. 50.00 BERKS COUNTY CONSERVATION DISTRICT 50.00 CNA SURETY 100.00 FOUR STAR ELECTRONICS 796.00 MET – ED 5,328.02 PMHIC 1,039.70 PA BOROUGH COUNCILS ASSC 25.00 PA STATE ASSN OF BOROUGHS 300.00 PPL GAS 2,718.78 TYLER TECHNOLOGIES 4,571.25 TOTAL 36,856.56 INVOICES PAID PREVIOUSLY MANDERBACH FORD 29,269.52 PUROFIRST 1,000.00 BOROUGH OF HAMBURG/PAYROLL 117,877.73 BOROUGH OF HAMBURG/EMP. SHARE SS 5,486.58 HAMBURG BORO POOL RENOVATIONS 566.15 KUZAN’S HARDWARE 248.78 SAM’S CLUB 48.65 BERKS CO. TREASURER 157.50 MENGEL, SHANDA 9.80 HAMBURG MUNICIPAL AUTHORITY 3,090.53 M & T BANK 52,777.69 QUALITY MACHINE SERVICES 208.00 WILKINSON, TAMMY 14.73 PETTY CASH 6.00 POSTMASTER OF HAMBURG 499.37 TOTAL 211,261.03 INFORMATIONAL ITEMS January 9, 2006 – 7 PM - RECREATION BOARD January 16, 2006 – 7 PM – PLANNING COMMISSION January 17, 2006 – 3:30 PM – SAFETY COMMITTEE MEETING January 18, 2006 – 7 PM – AUTHORITY MEETING January 23, 2006 – 7 PM – WATER/SEWER & PUBLIC RELATIONS COMMITTEE January 23, 2006 – 7:30 PM – COUNCIL MEETING There being no further business the meeting adjourned on motion of Dale Schlenker and seconded by Roger Stetzler at 8:15 p.m. ATTEST: Kim Y. Berger
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