The sixth meeting of the Hamburg Borough Council for 2005 was held this evening at the Hamburg Municipal Center with President Adam Dries presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present – Adam Dries, Tammy Wilkinson, Charles Figard, Martha Bertolet, Tina Yoder, Dale Schlenker, Jeanette Heckman

Members Absent – NONE

Also Present – Solicitor John Speicher, Lynda G. Albright, Borough Manager, Kim Y. Berger, Recording Secretary, Mayor Roy Del Rosario (7:55 p.m.)

Visitors – Alean Tray, Representative from Reading Eagle, Glenn Danenhower, Maria Herne (Pottsville Republican), Rick Boyd, Scott Kreider, Kerry Delong

A motion was made by Tina Yoder and seconded by Charles Figard to approve the amended agenda.

NAYES – None

COURTESY TO AUDIENCE

Nothing

A motion was made by Charles Figard and seconded by Tina Yoder to approve the minutes of March 14, 2005 meeting as submitted.

ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker

NAYES – None

A motion was made by Martha Bertolet and seconded by Jeanette Heckman to approve the following reports: Engineer’s Report, Safety Committee Report and Property Committee Report.

ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker

NAYES – None

                                                                            ENGINEER'S REPORT

March 16, 2005

SEWAGE TREATMENT PLANT ISSUES

Flows at the plant continue to be seasonally high for this time of year. Treatment is within normal parameters.

Systems Design Engineering, Inc. continues to work on a preliminary design for the expansion of the wastewater plant. The planning module for an expansion of the WWTP to 1.5 MGD has been submitted to DEP. A verbal report will be presented to the Board.

Systems Design Engineering, Inc. is completing the Penn Works application for the grant to build the wastewater plant. Tom McKeon, Director of the Berks County Community and Economic Development office has contributed significant efforts in the application.

CORRECTIVE ACTION PLAN and I/I WORK

Systems Design Engineering, Inc. is continuing dialog with DEP on the Connection Management Plan. Televising and repairs of the system are nearly complete on the contracted work. A verbal report will be presented.

MID-ATLANTIC CANNERS

Systems Design Engineering, Inc. continues to talk with MACA on future needs.

PROJECTS

Design of the upgrade/expansion of the Pine Street Pump Station is progressing.

Charles Fitzpatrick and Systems Design Engineering, Inc. continue dialog with Tilden representatives on the proposed Inter-Municipal Agreement and representation issues.

Safety Committee
March 15, 2005

The committee met at 3:30 p.m. on the above date, with the following present: Lynda Albright, Mayor Del Rosario, Chief Painter, Dale Schlenker, Martha Bertolet, Tammy Wilkinson and Chuck Figard.

Visitors were Sylvia Summons, Kim Biasy, Rick Boyd, Lykens Police Chief Wade, Officer Zelinsky, and Lori Gulden.

Parking on Island St.

Kim Biasy requested parking be restricted on Island St. east of North 5^th St. due to the limited Street width. Parking on both sides of the street made a tight squeeze for buses exiting the street. Pictures were provided which proved her point. Recommend council approval, ant that the mayor be requested to establish a 90-day trial period prior to publishing an ordinance.

Access to Police Dept.

Lykens Police Chief Wade complained about an access problem with the police dept. The matter was resolved after extensive discussion. Included in the resolution was the requirement for all police officers to log in any visitors to the department except elected officials and the Borough Manager.

Request for Bike Ramp/Jumps on Borough Property -

This request was discussed and due to problems of liability was denied.

Requests for use of Park Facilities

Attorney Allen Shollenberger acting on behalf of Northern Berks Recreation

Association requested use of Park restrooms for a fun run on Memorial Day; a bike race on 20 August for which certain streets would be closed from 8:00 a.m. to noon; and a 10K run on 24 Sept. which would also require park restroom use. Recommend council approval.

Stop Sign

Recommend council approve stop sign installation on N. 4^th St. at the intersection with Chestnut St.

Police Pension

Members of the police agreed to retain Joe Duda as actuary for the police pension fund.

Update on I-78

Chief Painter discussed use of State Police signs for driver information in the event of accidents, route changes, etc. Signs are electronically controlled and will be useful in event of lane closures on I-78.

In addition, Penn Dot has yet to provide the sequence of events for the I-78 reconstruction.

Update on Wright’s Fire

Fire was declared as arson, Chief Painter is in the process of affixing blame for the blaze.

Traffic Through Hamburg

Lori Gulden requested information concerning parking on 4^th Street and State Street in the event of major problems on I-78. Nothing has been decided as yet. Penn Dot has not provided information regarding weight restrictions for State Street bridge which will determine traffic routes through the borough, and any downtown parking restrictions needed.

The committee adjourned at 5:30 p.m.

Chuck Figard

PROPERTY MEETING - MUNICIPAL CENTER – 4 PM - MARCH 22, 2005

ATTENDING: Tammy Wilkinson, Lynda Albright, Chuck Figard & Dale Schlenker 

VISITORS: Sylvia Summons, Deena Kershner, & John Leonforte 

The Borough will forward an Agreement of Sale to Napa owner, Ken Chubb for his review and approval concerning the purchase of the lot across from the Napa store. (Degler Chev. Used car lot.)

The committee instructed Lynda to have our solicitor forward a letter to Barta concerning their traffic flow in town, the current bus stops and the impact of I78 on their routes.

The signage for the District Justice Office is in place.

The committee will meet with the Recreation Board shortly to review comments on their report.

The committee has asked the Finance Committee to review bids for another truck for the Borough. The one to be replaced needs MAJOR WORK AND MAJOR DOLLARS.

The proposed illuminated sign ordinance was review and approved and will be sent to Planning Commission for their review, prior to a public meeting.

The committee recommends the removal of a number of trees at the park. The trees are split and decaying and could cause considerable damage to the grounds/individuals. The cost of removal is $1500.00

Terry Lampe (County of Berks) will review ALL of the Brownfield sites listed by the Borough. John Leonforte will accompany her.

A sliding board was removed at the park. The board was falling apart.

The committee recommends relief of sign size in BD, VC & IPR districts within the Borough. The fee schedule will remain the same at the present time.

The United States Department of Agriculture has volunteered to aid all applicants who are improving their properties with low interest loans, if the applicants qualify. There is no cost to the Borough.

The committee recommends the enforcement of a smoke free park/pool beginning now.

The committee recommends the replacement of the handicap faucets in the park bathrooms with more stable faucets.

Approval was given to the Jaycees for use of the park over the Memorial Day weekend if all requirements are met, as well as approval to hold the annual King Frost Parade.

Deena Kershner (OTF Manager) asked the Borough to apply for a Residential Reinvestment Grant for Hamburg. It will take some matching funds that she will attempt to get thru a block grant from the County. We told her to go for it.

Chairman of Property      Dale R. Schlenker

On the recommendation of the Borough Manager, a motion was made by Charles Figard and seconded by Tina Yoder adopting a resolution for the Borough of Hamburg to participate in the Commonwealth of Pennsylvania, Department of General Services, Cooperating Purchasing Program.

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Tina Yoder and seconded by Jeanette Heckman giving permission to the Northern Berks Recreation Assoc. (Allen Shollenberger) to use the park restrooms for a fun run on Memorial Day, a bike race on August 20, 2005, for which certain streets are to be closed from 8 a.m. to noon; and a 10k run on September 24, 2005 which would also require park restroom use.

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Martha Bertolet and seconded by Tina Yoder approving the proposal to retain Joe Duda as the actuary of the police pension fund.

ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker

NAYES – None

On the recommendation of the Safety Committee, a motion was made by Charles Figard and seconded by Tammy Wilkinson approving preparation and advertising of an ordinance restricting parking on Island Street, east of North 5^th Street on the south side between N. 5^th and Fern Alley. (Mayor to establish a 90-day trial in the interim).

ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker

NAYES – None

On the recommendation of the Property Committee and Hamburg Planning Commission, a motion was made by Charles Figard and seconded by Dale Schlenker to waive the review of the Bickel Subdivision, which is primarily, located in Windsor Township.

ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker

NAYES – None

On the recommendation of the Property Committee and Hamburg Planning Commission, a motion was made by Dale Schlenker and seconded by Charles Figard approving a waiver to Hamburg Commons of section 402.1 of the Saldo regarding the scale of the drawing; to waive the installation of sidewalks between the buildings only.

NAYES – None

On the recommendation of the Property Committee and Hamburg Planning Commission, a motion was made by Dale Schlenker and seconded by Charles Figard giving preliminary/final plan approval for Hamburg Commons, pending approval of their sewer planning module and Penndot approval for highway occupancy permit. All other requirements have been met.

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Tammy Wilkinson giving permission to the Hamburg Jaycees to hold the annual King Frost Parade, contingent on the borough getting approval from Penndot to close any of the state roads.

NAYES – None

On the recommendation of the Property Committee, a motion was made by Tina Yoder and seconded by Dale Schlenker giving permission to the Hamburg Jaycees to hold their annual Memorial Day Festivities from May 27-30, 2005, with set-up beginning Sunday, May 22^nd and continue through week and vacating of the park by Wednesday, June 1, 2005, with the following stipulations: the charge will be $125.00/day; a security deposit of $500 must be provided to the Borough; and the borough must receive a signed contract for repairs/damage done to the park. Both the $500 security deposit and the signed contract must be in the borough office no later than Friday, May 27, 2005 in order to have access to the keys.

NAYES – None

On the recommendation of the Property Committee and Planning Commission, a motion was made by Dale Schlenker and seconded by Tammy Wilkinson authorizing the preparation of an ordinance amendment to the zoning ordinance by adding under section 510.0.5 – sign size and type – to allow a special exception hearing, permitting relief from areas and location requirements for signage in the BD, VC and IPR districts with all costs incurred by the applicant.

NAYES – None

On the recommendation of the Property Committee and Planning Commission, a motion was made by Dale Schlenker and seconded by Tina Yoder authorizing the preparation of an ordinance amendment to the zoning ordinance, section 803.1.5.3 which makes the applicant responsible for all pertinent costs incurred for review and hearing of appeal for special exceptions.

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Tina Yoder approving a resolution opposing the proposed elimination of the Community Development Block Grant Program.

NAYES – None

Mayor Del Rosario issued the following proclamation for one-way traffic around park for Memorial Day festivities.

One way traffic will be in effect around the Hamburg Park twenty four hours a day on May 27, 28, 29 and 30, 2005.

One way traffic will run:

Westbound – On Franklin Street from North 3^rd Street to Park Road

Southbound – On park Road from Franklin St. to Island St.

Eastbound – On Island Street from Park Road to North 3^rd Street

Northbound – On Peach Alley from Island Street to Franklin Street

Parking will be prohibited on North 2^nd Street between State and Island Streets on May 30, 2005, between 8 a.m. and 10 a.m.

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Charles Figard authorizing the execution of the new Community Grant contract by the appropriate officials. (this is one of the grants under the Main Street Program in the amount of $250,000.)

ROLL CALL: AYES – A. Dries, T. Wilkinson, M. Bertolet, T. Yoder, J. Heckman, C. Figard, D. Schlenker

NAYES – None

On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Tina Yoder authorizing the execution of the third amendment to the original contract dealing with the new communities program by the appropriate officials. (this is another one of the grants under the Main Street Program – 1 @ $77,500 and 1 @ $242,500).

NAYES – None

A motion was made by Charles Figard and seconded by Jeanette Heckman to approve payment of invoices totaling $65,063.94

NAYES – None

T. Wilkinson abstained from Met-Ed (family member works for them).

AT & T 26.00

AMERICAN ROCK SALT 962.05

BCMHIPG 20,076.84

BURKHARDT MECHANICAL 5,272.00

JOYCE CLAY 79.95

PA DEPT. OF LABOR 44.00

EMC INSURANCE 4,404.28

EXETER SUPPLY 3,971.40

FRY COMMUNICATIONS 2,348.74

GREAT VALLEY CONSULTANTS 1,014.00

CHRISTOPHER HARTZ 211.96

KELLER’S 20.00

EM KUTZ 234.97

LOWES 205.08

JP MASCARO 6,811.21

MET-ED 2,565.50

NASASP 35.00

PMHIC 1,036.35

QUILL 146.47

RARITAN VALLEY DISPOSAL 13,721.59

SAM’S CLUB 121.50

RICHARD SCHAEFFER 53.70

US MUNICIPAL SUPPLY 1,550.96

YEAGER SUPPLY 92.39

DENNIS YODER CUSTOM LEATHER 58.00

TOTAL $65,063.94

An executive session was held from 7:50 p.m. to 8:12 p.m. to discuss possible litigation pertaining to the municipal center building.

A motion was made by Tammy Wilkinson and seconded by Charles Figard to authorize the Borough Manager to pursue remediation of the HVAC system.

NAYES – None

A motion was made by Martha Bertolet and Charles Figard to authorize the Solicitor to file a writ of summons against Spotts Brothers and Temp-a-sure regarding the HVAC system.

NAYES – None

APRIL 4, 2005 – STREETS COMMITTEE MEETING – 3:30 P.M.

APRIL 5, 2005 – PERSONNEL COMMITTEE MEETING – 4 P.M.
APRIL 11, 2005 – FINANCE COMMITTEE MEETING – 6:30 P.M.

APRIL 11, 2005 – COUNCIL MEETING – 7:30 P.M.

APRIL 10, 2005 – LIBRARY FASHION SHOW FROM 2 TO 4 P.M. AT THE HIGH SCHOOL

 

There being no further business, the meeting adjourned at 8:14 p.m. on the motion of Charles Figard and seconded by Tammy Wilkinson.

ATTEST:

Kim Y. Berger

Recording Secretary/Office Manager