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MINUTES OF THE JANUARY 17, 2007 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns Stephen H. BlefgenMembers Absent - Judy E. Romig Also Present - Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare-Secretary At this time, the meeting was turned over to Solicitor Fitzpatrick for the purpose of reorganization. A motion was made by Stan Dietrich and seconded by Dave Fink to nominate Steve Smith for chairman. Nominations closed. A motion was made by Stan Dietrich and seconded by Roger Kuhns to nominate Dave Fink for vice-chairman. Nominations closed. A motion was made by Stan Dietrich and seconded by Steve Smith to nominate Roger Kuhns secretary. Nominations closed. A motion was made by Steve Smith and seconded by Dave Fink to nominate Stan Dietrich treasurer. Nominations closed. A motion was made by Dave Fink and seconded by Steve Blefgen to nominate officers by acclamation. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None At this time, the meeting was turned over to Chairman Steve Smith. A motion was made by Dave Fink and seconded by Stan Dietrich to nominate Steve Blefgen assistant treasurer. A motion was made by Stan Dietrich and seconded by Roger Kuhns to nominate Judy Romig assistant secretary. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None Roll call was by acclamation. A motion was made by Stan Dietrich and seconded by Steve Blefgen to nominate Barley/Snyder with Charles F. Fitzpatrick attending meetings as solicitor. A motion was made by Stan Dietrich and seconded by Dave Fink to appoint Systems Design Engineering, Inc. as the Authority engineer for 2007 with Greg Unger attending the meetings. A motion was made by Stan Dietrich and seconded by Roger Kuhns to appoint Gorman & Associates auditor. A motion was made by Stan Dietrich and seconded by Steve Blefgen to nominate Denise L. Clare recording secretary for the Authority. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None Roll call was by acclamation. A motion was made by Stan Dietrich and seconded by Steve Blefgen to approve the December minutes as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Nov. 06 Credits Debits Bal.-Dec-06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $112,972.71 $ 351.95 ($35,467.50) $ 77,857.16 1576025848 Water-1995 Debt Ser. Res. Fund $243,995.63 $ 936.99 $244,932.62 1576025857 Water-1995 B, R, & I $659,675.51 $2,592.87 ($4,538.19) $657,730.19 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY December 1, 2006 to December 31, 2006 Water Revenue Account – Balance on December 1, 2006 $ 309,523.81 Water Sales/Penalties $ 46,396.78 Water Tap-In Fee $ 30,000.00 Cert Fees, Constable Fees, Final Fees $ 2,261.42 Interest $ 1,500.60 Miscellaneous $ 129.75 $ 80,288.55 $ 389,812.36 Less Paid Out $ (35,995.74) Balance in Treasury – December 31, 2006 $ 353,816.62 _________________________________________________________________________________________________________ Wissahickon Water Account – Balance on December 1, 2006 $ 2,026.05 Water Sales/Penalties $ 17,653.30 Interest $ 83.93 $ 17,737.23 $ 19,763.28 Less Paid Out $ ( 0.00) Balance In Treasury – December 31, 2006 $ 19,763.28 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on December 1, 2006 $ 169,103.33 Fire Hydrant Fees/Penalties $ 2,197.16 Interest $ 729.90 $ 2,927.06 $ 172,030.39 Less Paid Out $ ( 0.00) Balance In Treasury – December 31, 2006 $ 172,030.39 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on December 1, 2006 $ 449,675.74 Sewer Rentals/Penalties $ 66,411.84 WTMA Rentals/Penalties $ 1,394.33 Sewer Tap-In Fee $ 30,000.00 Interest $ 1,607.67 Miscellaneous $ 3,337.17 M & T Bank Reimbursement $ 34,700.59
$ 587,127.34 Less Paid Out $ (63,734.63) Less Transfer to M & T Bank $ (144,352.95) Balance in Treasury – December 31, 2006 $ 379,039.76 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING JANUARY 17, 2007
CHECKING ACCOUNT - BALANCE IN CHECKING 12/1/06 $ 192,952.14 INTEREST $ 540.80 TOTAL RECEIPTS FOR THE MONTH OF NOVEMBER $ 193,492.94 LESS PAID OUT $ (0.00)
BALANCE IN CHECKING 12/31/06 $ 193,492.94
Dave Fink asked about the miscellaneous income. A motion was made by Dave Fink and seconded by Stan Dietrich to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM General/Mechanical Contract DESCCO Design & Construction, Inc. Amount of Contract: $5,866,184.00 Change Order No. 1 $ 7,412.00 $5,873,569.00 Electrical Contract J.B. Electric Corp. Amount of Contract: $983,469.00 Change Order No. 1 $ 2,791.00 $986,260.00 HVAC Contract PSI Pumping Solutions Amount of Contract: $70,900.00 Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition.
WATER SYSTEM
Greg Unger recommended requiring M & T Bank to send summary sheets for the new sewer accounts. Hidden fees could be on there and not be known. What we have been given so far are very confusing and not easy to understand. The current balance is unknown. Greg Unger reported that the new plant is online. There are meter issues but this could be a grounding problem. Greg Unger handed out an updated requisition list. Greg Unger reported that the control box replacement at the Ridge Lawn Pump Station will cost $8,200. More quotes will have to be obtained. No more than $8,200 will be spent. Greg Unger handed out the review letter for the Villas at Hamburg. The plans are not ready for approval. Only about 50% of the issues have been addressed. A motion was made by Steve Blefgen and seconded by Stan Dietrich to send the review letter. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None The bid for the control system was opened. OCC was the only bidder. The bid came in at $106,470, the estimate was $85,000. A motion was made by Stan Dietrich and seconded by Roger Kuhns to give the intent to award and notice to proceed to OCC. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None SOLICITOR’S REPORT Charles Fitzpatrick reported that EPA wants to know about the project to reduce the amount of the fine. Chip Haws recommended giving a list instead of just one idea. It has to improve water quality. The following were the ideas for the list:
Greg Unger recommended #2. Whatever is done it has to be environmentally beneficial and not a mandated item (like I & I) . It does not have to be for the Authority, it can be for the Borough, like storm sewers. Greg Unger stated that you can’t use it for maintenance purposes. Steve Blefgen recommended taking the fence off the list. Items 2 and 3 will be submitted. Charles Fitzpatrick spoke to Paul Ober regarding the Seaman’s at 232 Pine Street. Paul Ober has advised the Seaman’s to allow access for meter reading. Lynda Albright received another letter from the Seaman’s stating they will not allow access. The following letter was read by Lynda Albright: Lynda Albright To Borough Manager: Relative to your letter dated January 5, 21007, please be advised of the following:
Charles Fitzpatrick recommended filing a complaint with the District Justice. At this point we can let it go and settle with the estate. A lien (current balance due) should be filed so the Authority is protected. BOROUGH MANAGER’S REPORT A letter was received from William and Pamela Pickel of 2657 Old Route 22 regarding a leak they had in their garage. They are looking for relief of the extra sewer. Dear Hamburg Municipal Authority, I am writing you this letter to ask for relief for extra sewer because of a water break that we had out in our garage. The water leaked in to the ground from a broken pipe underground from a hand water pump that we use in our garage. We wondered why our water pressure was so low until about 2 months later we discovered it leaking out in the garage. We then dug out all the stone and dirt to find the pipe that was leaking and repaired it immediately. We would certainly appreciate if you could give us relief from this water/sewer bill because of this water leak problem we had! Thank you! Sincerely, Mr. & Mrs. William Pickel A motion was made by Steve Blefgen and seconded by Dave Fink to excuse the extra sewer for the Pickel’s. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None Lynda Albright stated that there are 2 additional pieces of correspondence. One is regarding the preliminary certification of flow for sanitary sewer and the other is the final waterline certificate of flow for the Towns at Kaercher. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report December 2006 Water All water for the month was from the wells. We are expecting to receive bids for a new operating system for the treatment plant in mid January. There was a service line leak on the 29th, which required a temporary shut down of the 12 inch main on Mountain Road. Wastewater The construction is proceeding pretty much on schedule. The new electric service has been installed to the oxidation ditch. The new clarifiers are complete and US Filter has given the OK for their use. We expect to make the tie in within the next few days. We continue to have settling difficulties but are controlling things with chemical addition. There were mo violations to the December DMR. The new force main from the Edenburg Pumping Station has been installed and connected. We are fine-tuning the operation, however everything seems to be working as anticipated. Keith L. Brobst Water& Wastewater Superintendent BILLS & REQUISITIONS Stan Dietrich asked about the Richard Schaeffer bill. Keith Brobst stated it was not repairs it was for modifications. A motion was made by Dave Fink and seconded by Stan Dietrich to approve the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID JANUARY 17, 2007 AT & T w-monthly long distance $ 57.67 American Water Works Assoc. w-2 memberships 244.00 Berks Products Corp w-supplies 45.90 Borough of Hamburg w-131.78-s-230.82 362.60 Ehrlich Co. Inc. s-monthly pest service 39.00 Hamburg Municipal Authority s-utility bills 1,781.33 Henn’s Garage w-truck repair 50.00 Kuzan’s True Value w-27.67-s-164.62 192.29 L/B Water Service Inc. w-meters & parts 142.34 Liquid Motion Inc. w-120.00-s-3584.00 3,704.00 Met-Ed w-2341.47-s-7555.36 9,896.83 PA One Call System, Inc. w5.95-s-5.95 11.90 PPL Gas Utilities s-utility bills 2,389.14 Penn Pride, Inc. w-25.19-s-117.06 142.25 Reading Eagle Co. s-bid publication 202.65 Reider, MJ Associates Inc w-332.00-s-832.00 1,164.00 SCP Science w-buffers 161.00 Schaeffer, Richard M. s-repairs at RLPS 815.41 Stetzler, Roger L. w-14.00-s-60.00 74.00 Systems Design Engineering, Inc. w-3426.86-s-5129.56 8,556.42 Thren’s Auto Parts s-vehicle expense 51.36 Univar USA Inc. s-liquid chlorine & sulfur 1,355.63 Verizon w-105.78-s-231.27 337.05 Werley, Francis L. Inc. s-fuel for Edenburg PS 892.79 Zee Medical Service Company s-restock medical cabinet 16.45 Bills To Be Paid total water $ 7,434.26 total sewer $ 25,251.75 Bills Paid During The Month total water $ 18,857.55 total sewer $173,386.99 Grand Total For Approval total water $ 26,291.81 total sewer $198,638.74 $224,930.55 PREPAID INVOICE LIST PPL Gas Utilities s-monthly utility bill $ 1,427.55 Captain Clog s-open lateral 178.00 Met-Ed w-487.54-s-572.65 1,060.19 M & T Bank s-transfer from sewer 144,352.95 Kuzan’s Hardware w-supplies 82.93 Clare, David A. w-meter reader 161.85 Clare, Denise L. s-meter reader 48.75 Sonon, Craig A. w-meter reader 229.45 Powerco s-filters 103.45 Borough of Hamburg w-17775.59-s-26578.70 44,354.29 Petty Cash s-petty cash 4.75 Postmaster of Hamburg w-120.19-s-120.19 240.38TOTAL $192,244.54 Requisition #241 Sewer B,R, & I $129,125.00 DESCCO Design & Construction WWTP Contract 1 Requisition #242 Sewer B,R, & I $103,516.45 J.B. Electric Corp. WWTP Contract 2 Requisition #243 Sewer B,R, & I $ 22,188.13 Systems Design Engineering WWTP Engineering Requisition #244 Sewer B,R, & I $ 36,683.30 Pikeland Construction, Inc. PSPS Contract A Requisition #245 Sewer B,R, & I $ 87,922.50 Wexcon, Inc. Edenburg PS Force Main Requisition #311 Water B,R, & I $ 274.65 Systems Design Engineering, Inc. Engineering Design A motion was made by Stan Dietrich and seconded by Roger Kuhns to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None A motion was made by Stan Dietrich and seconded by Steve Blefgen approved the requisition to reimburse the sewer operating fund by $54,285.79. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen Nayes- None None OLD BUSINESS None There being no further business, a motion was made by Stan Dietrich and seconded by Roger Kuhns to adjourn the meeting at 8:33 p.m. Attest: Denise L. Clare, Recording Secretary
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