The second meeting of the Hamburg Borough Council for 2007was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present - Tammy Wilkinson, Martha Bertolet, Elaine Swavely, Roger Stetzler, Roy Heffner, Dale Schlenker

Members Absent – Jeanette Heckman

Also Present – Solicitor Zubey, Lynda G. Albright, Borough Manager, Kim Y. Berger, Office Manager/Recording Secretary, Mayor Roy Del Rosario

Visitors – Chief Michael Painter, Leon Balthaser, Becky Atwell, Mike Warnick, Mike Gombar

NAYES – None

COURTESY TO AUDIENCE

Leon Balthaser questioned if the retired officers had filed any lawsuits. President Wilkinson stated that the council has not received any litigation.

A motion was made by Roy Heffner and seconded by Roger Stetzler to approve the minutes of January 8, 2007 meeting as submitted.

NAYES – None

A motion was made by Elaine Swavely and seconded by Dale Schlenker to approve the following reports: Engineer’s Report and 2006 Year End Police Report.

General/Mechanical Contract DESCCO Design and Construction, Inc.

Amount of Contract: $5,866,184.00

Change Orders No. 1 $ 7,412.00

$5,873,569.00

 

Electrical Contract J.B. Electric Corp.

Amount of Contract: $983,469.00

Change Order No. 1 $ 2,791.00

$986,260.00

 

HVAC Contract PSI Pumping Solutions

Amount of Contract: $70,900.00

Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition.

Work completed this period:

Oxidation Ditch precast complete and tested, mechanical equipment installed. Handrails being installed

Clarifiers tested and approved. Weirs and mechanical equipment are complete.

Pump building and electrical room nearly complete.

Distribution box concrete complete with yard piping and stop gates

Mechanical yard piping progressing. Complete route from pump station to the clarifiers is complete. Chlorine Contact and effluent in progress.

Electrical Contractor working on conduit system, generator and switchgear installed. Motor Control Center installed and wiring of equipment progresses.

Backfilling around the clarifiers complete to rough grade

The tie over into the new clarifiers was completed on Tuesday January 9, 2007. The new clarifiers are now being used. The oxidation ditch is scheduled to be started on Monday January 15, 2007. DEP inspected the facilities prior to start-up on Tuesday January 2, 2007.

Applications for Payment

DESCCO Design and Construction Application No. 10 (Requisition 241)

Amount $ 129,125.00

Balance on Contract $1,731,189.00

J.B. Electric Corp. Application No. 7 (Requisition 242)

Amount $103,516.45

Balance on Contract $358,223.55

Systems Design Engineering, Inc. has submitted payment applications for the complete grant amount and the first draw for the loan to provide continued cash flow for the remainder of the project. The first draw on the loan of approximately $2.5 million was received. The full grant amount from PENNWORKS was received in the amount of 687,250.00. The Authority has received confirmation of the DCED allocation of the Berks County grant in the amount of $130,000 per year for 10 years ($1,300,000 total). The second draw on the PENNWORKS loan is being worked on.

PUMP STATION PROJECT

Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:

General/Mechanical Contract Pikeland Construction, Inc

Amount of Contract: $585,000.00

Change Orders $ 5,200.00

$590,200.00

Electrical Contract Pagoda Electrical, Inc.

Amount of Contract: $206,000.00

Change Orders $ 4,520.80

$210,520.80

The Award and Notice to Proceed was issued on January 20, 2006.

Work this period included:

The project is substantially complete. Punch list items are being completed. Project closeout is in progress.

The first air release port was added to the pumps. It initially appears to work and the staff if evaluating this improvement.

Applications for Payment

Pikeland Construction, Inc.

Amount $ 0.00

Balance on Contract $ 66,465.00

Pagoda Electrical

Amount $ 0.00

Balance on Contract $ 11,733.93

 

CORRECTIVE ACTION PLAN and I/I WORK

Systems Design Engineering, Inc. is proceeding with review of repairs of the collection system as determined by the past televising contract. Closeout documentation for the Corrective Action Plan is progressing.

WISSAHICKON WATER (no change)

Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details.

PROJECTS

Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. Contracts have been executed.

The force main installation is complete with exception of the repaving. The final tie-in was completed on December 26, 2006. The pressure on the force main decreased as planned which increased the flow rate from the existing pumps. Pressures and amperage readings are being monitored to determine if the impellers have to be trimmed.

WATER PRODUCTION

The impoundment dam is full. The filter plant continues to be shut down due to difficulties with operation. All the water for this report period was produced from the wells. Bids will be received for replacement of the control system of the filter plant.

REQUISITIONS

Requisition 241 DESCCO Design and Construction $129,125.00

Requisition 242 J.B. Electric Corp. $103,516.45

Requisition 243 Systems Design Engineering, Inc. $ 22,188.13

Requisition 244 Pikeland Construction $ 36,683.30

Requisition 245 Wexcon, Inc. $ 87,922.50

Requisition 311 Systems Design Engineering, Inc. $ 274.65

Nothing

On the recommendation of the Safety Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler giving Chief Painter permission to submit a bid on behalf of the Borough to the Borough of Shoemakersville for the police Expedition they are selling.

NAYES – None

On the recommendation of the Hamburg Planning Commission, a motion was made by Dale Schlenker and seconded by Roy Heffner amending Section 303.1 of the Hamburg Subdivision and Land Development Ordinance to read "plans should be submitted no less than 30 days prior to the next regular scheduled meeting", subject to the solicitors review and compliance with the municipalities planning code. (This will be a change from the current 20-day requirement).

NAYES – None

NAYES – None

AT & T 26.34

ASSC. OF MAYORS 10.00

BARRY ISETT 8,913.00

BERKS CO. PUBLIC WORKS ASSC. 75.00

BURKHARDT MECHANICAL 1,043.00

CNA SURETY 100.00

CARBOLINE 527.86

COMMONWEALTH OF PA 213.00

TED COVINGTON SALES 220.00

DELL 770.00

ECCO COMMUNICATIONS 640.00

FIRST PRECINCT UNIFORMS 269.83

FROMM ELECTRIC SUPPLY 28.70

GOODYEAR TIRE CENTER 232.00

HAMBURG MUNICIPAL AUTHORITY 99.96

HARTMAN JANITORIAL SUPPLY 710.00

HARTZ CONCRETE 744.00

HOY LUBE 157.99

KERMIT KISTLER 72.97

MAS MODERN MARKETING 105.96

MASANO BRADLEY 13,504.56

JP MASCARO 11,606.40

MET ED 1,740.58

MOGEL SPEIDEL BOBB & KERSHNER 352.01

MONARCH PRECAST 735.00

MEIT 88.50

NEXTEL 765.78

PMHIC 25,407.74

PA DEPT. OF COMMUNITY AND ECONOMIC AFFAIRS 20.00

QUILL 376.73

RARITAN VALLEY DISPOSAL 20,120.66

SAM’S CLUB 270.74

SCHLOUCH 27,294.30

ROGER STETZLER 14.00

SYSTEMS DESIGN 1,826.19

TELCO 580.00

TRIANGLE COMMUNICATIONS 161.50

YODERS HEATING 4,163.43

LEISAWITZ HELLER 2,500.00

TOTAL FOR APPROVAL $126,487.73

An executive session was held after the meeting to discuss police personnel issues. No action will be taken.

February 5, 2007 – 3:30 p.m. – Streets Committee

February 5, 2007 – 7 p.m. – Rec Board Meeting

February 6, 2007 – 3:00 p.m. – Personnel Committee

February 12, 2007 – 6:30 p.m.- Finance Committee

February 12, 2007 – 7:30 p.m. – Council meeting

There being no further business, the meeting adjourned at 7:40 p.m. on the motion of Martha Bertolet and seconded by Elaine Swavely.

ATTEST:

Kim Y. Berger

Recording Secretary/Office Manager