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MINUTES FROM THE JULY 16, 2008 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:05 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen, Judy E. Romig Members Absent - None Also Present - James Lillis-Tilden Township Solicitor (arrived 8:47 p.m.), Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor (arrived 7:32 p.m.), Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare- Secretary The June minutes had the following corrections: p. 28-Under reports 1st paragraph changed to "It was explained that Lynda Albright is having the report reflect the dates that transfers are being made from the sewer operating account to the Trustee. This will make it easier to identify if there are questions regarding transfer of monies in the future." p. 31-4th paragraph from the bottom "water well" added before depth gauges. 1st paragraph from the bottom last the changed to "in to". Lynda Albright suggested the Secretary go back to the tapes and correct the minutes and approve them at next month’s meeting. A motion was made by Stan Dietrich and seconded by Roger Kuhns to defer approval until next month’s meeting for clarification. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s, and M & T Trustee Report reports were reviewed. ACCT. # Account Name Bal.-May 08 Credits Debits Bal.-Jun. 08 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $192,956.43 $ 295.35 ($192,561.25) $ 690.53 1576025848 Water-1995 Debt Ser. Res. Fund $228,273.63 $ 349.40 $228,623.03 1576025857 Water-1995 B, R, & I $534,476.48 $ 818.08 $535,294.56 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY June 1, 2008 to June 30, 2008 Water Revenue Account – Balance on June 1, 2008 $ 436,394.68 Water Sales/Penalties $ 47,441.28 Cert Fees, Constable Fees, Final Fees $ 853.90 Interest $ 641.76 Insurance Adjustment $ 5,663.72 Miscellaneous $ 243.75
$ 491,239.09 Less Paid Out $ (32,490.01) Balance in Treasury – June 30, 2008 $ 458,749.08 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on June 1, 2008 $ 144,025.01 Fire hydrant fees/penalties $ Interest $ 190.62 $ 190.62 $ 144,215.63 Less Paid Out $ ( 0.00) Balance In Treasury – June 30, 2008 $ 144,215.63 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on June 1, 2008 $ 205,363.46 Fire hydrant fees/penalties $ 2,379.45 Interest $ 274.94 $ 2,654.39 $ 208,017.85 Less Paid Out $ ( 2,519.16) Balance In Treasury – June 30, 2008 $ 205,498.69 __________________________________________________________________________________________________________ Hamburg Area SD Account - Balance on June 1, 2008 $ 2,518.21 Deposit Interest $ 3.24 $ 3.24
Balance in Treasury – June 30, 2008 $ 2,521.45 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on June 1, 2008 $ 314,072.15 Sewer Rentals/Penalties $ 74,901.54 WTMA Rentals/Penalties $ 1,697.70 Interest $ 691.13 BCIDA Grant $ 130,00.00 Insurance Adjustment $ (5,663.72) Miscellaneous $ 1,675.00
$ 517,373.80 Less Paid Out $ ( 53,262.70) Less Transfer to M & T Bank $ ( 187,133.25) Balance in Treasury – June 30, 2008 $ 276,977.85 BOROUGH TREASURER ACCT. # Account Name Bal.-May 08 Credits Debits Bal.-Jun. 082002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00 2002689 Sewer-2006 Revenue Fund $258,313.15 $187,581.73 ($19,883.50) $ 0.00 2002690 Sewer-2006 B, R, & I $ 58,559.36 $ 1,036.01 $466,097.84 2002691 Sewer-2006 Construction Fund $ 1,079.04 $ 1.50 $ 12,523.12 2002692 Sewer-2006 Debt Service Fund $ 50,099.78 $ 19,952.63 ($ 19,883.50) $140,876.88 2002693 Sewer-2006 Debt Ser. Res. Fund $510,262.24 $ 704.40 $508,922.15 2002879 Sewer Note - CF $ 0.00 $ 0.00 Lynda Albright read the breakdown of the miscellaneous items on the operating report. On the water side it was postage reimbursement and a meter. On the sewer side it was use of sewer equipment and the Met-Ed money. Stan Dietrich asked about the debit on the trustee account, water side for $192,561. Lynda Albright stated that it was the debt service bond issue payment. Lynda Albright will look into it. Steve Smith suggested deferring acceptance until an answer is received. A motion was made by Stan Dietrich and seconded by Steve Blefgen to accept the Operating W/S Account Report and the M & T Trustee reports as written and defer approval of the water Trustee Report pending clarification of the debit to the debt service account. Lynda Albright stated that Tilden Township sent payment for their part of the debt service for January thru August in the amount of $132,753.37. It was deposited into the revenue fund. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None At this time the bids for the repairing of the sewer lines in the street were opened. Greg Unger stated that the bids were broke down into 5 different items and should come in around $75,000. The Authority can pick and choose what gets done.
Greg Unger recommended letting him review the bids and come back with a recommendation at the next meeting. At this time, Charles Fitzpatrick arrived. HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WATER SYSTEM
Greg Unger stated that the approximate cost of the VFD’s is $3,000 to $3,500 each. It is estimated that 2 are needed and it will cost $3,000 to wire. This would not have to be bid. 3 telephone quotes will be needed. A motion was made by Steve Blefgen and seconded by Dave Fink to seek proposals for 2 VFD’s for the 30 hp blowers sat the STP. Roger Kuhns asked what the payback is on these. Keith Brobst stated that they would reduce power consumption and allow for better process control. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger reported that the impoundment dam was 2’ low and is now 3 1/2’ low. Too much water is going out of the dam. The weir must remain full. The weir plate is leaking and needs to be replaced. A permit will be required to do this. At the present time, water is being wasted; we should only be releasing 145,000 gpd. It will cost $75,000-$100,000 to fix. At this rate, the water will be gone in 2 weeks. Roger Kuhns asked if clay could be used to stop the leaking. Greg Unger stated that it could be done. Judy Romig asked if it is the same layout as the current one will the new one have issues too? Greg Unger stated that it won’t be quite the same and it will be ok. At this time, James Lillis arrived. Greg Unger stated that a permit and state approval will be required. Greg Unger will have it looked at by Descco and report at the next meeting. A preconstruction meeting was held today with Secora Bros. Regarding the water line replacement. The project will start on Monday. The samples came back under field test for lead. The Met-Ed surveyor called Greg Unger with questions. The survey should be done soon. The Tilden Township sewer use rate needs to be discussed. Greg Unger prepared information on this and handed it out. Metered effluent divided into the budget equals the dollars per gallon charge. Tilden’s strength is higher and this number does not include fixed costs. Greg Unger does not like the idea of testing. Judy Romig asked where Windsor Township fits in. Greg Unger that they pay what Hamburg does plus the debt service fee. Greg Unger suggested doing an initial test to see up front but wouldn’t do monthly because it would be troublesome. Jim Lillis would like to have a meeting (small group) and discuss the issue of what should be included with costs. Charles Fitzpatrick went over the items discussed. There is debt regardless of flow. Jim Lillis would like to take the time to assess the fixed costs and evaluate the blended rate. Steve Blefgen stated that the fixed cost is the same as testing. There would be a reduction/credit of $20,000-$108,000 for the Tilden Township bills being redone from July 2006 thru present. Charles Fitzpatrick stated that there are 3 major issues: Differential in strength Fixed costs Portion of expenses Tilden Township is responsible for Greg Unger and Ron Tirpak will work on it and report at the next meeting. Greg Unger reported that the line has been installed across the river. Keith Brobst stated that it has not been connected. Stan Dietrich asked about the prices for the depth gauges. Greg Unger stated that they will be about $1,500 each. This needs to be checked into more. Greg should have a recommendation next month. SOLICITOR’S REPORT Charles Fitzpatrick reported that a lien was filed against Wissahickon. Lynda Albright reported that 2 different entities are bidding to go into the Wissahickon building. The amendments to the Rules & Regulations and the curb stop language are being worked on. This will be ready for the next meeting. BOROUGH MANAGER’S REPORT Lynda Albright received the insurance certificate from GOALS for their August 9 race. Roger Kuhns asked about portapotties for this event. Do they need them, how many people will be there? GOALS is responsible for this. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report June 2008 Water Water continues to be supplied from both wells and the surface supply. The surface supply remains adequate but the dam level is falling. Without significant rainfall the surface supply will probably be exhausted before the end of July. We have conducted core testing in the area of the scheduled water main replacement, 2nd and Walnut. Cores were drawn every 100 feet and an EPA associate used a handheld meter to read lead levels. The highest 4 samples were sent to the lab for confirmation. All samples were well below the levels that would clarify the soils as hazardous and the project can proceed as scheduled. We have begun replacing some troublesome valves on the filters. All the parts have been delivered and one of three valves has been replaced. This has not disrupted the operation of the plant in any way, and both filters should be ready for use in the next few weeks. We have received the new NPDES permit and it takes effect July 1, 2008. There has been a parameter added and we will be reporting total loads to the stream for phosphorus and total suspended solids. There was a slight glitch in the programming of a control loop in the SCADA system. The contractor has been notified and will make an adjustment within the next few days. Consumer confidence reports are complete and have been distributed. Wastewater Effluent quality remains excellent. We are still adding soda ash for ph control but it is requiring less each week. The thickener is still down while we wait for parts. We have been able to juggle flows and decant supernatant from the sludge to keep from having to haul very thin sludge off sight and expect we will be able to avoid that for several more weeks. We took the opportunity of not running the thickener to start cleaning the digester. The tank for thickened sludge has been cleaned and maintained. The outer trane of the ditch is not in use and has been emptied and cleaned. Greg and I met with representatives of Tilden Township and their contractors responsible for installing the force main under the river. The work has started but they have run into some problems and it has not gone quite as quickly as they had hoped. The pipe is on site and has been fused into one long piece. They now expect to begin pulling it into the tunnel under the river the 2nd week in July. We have done some more investigative work in Ridge Lawn by closed circuit TV. Property owners with leaking laterals have been notified and asked to make repairs.
Wastewater inspections at the Water Filtration Plant are being done again in Berks County. There was inspection of waste discharge at the Authority’s water plant and a fault was found that samples are not being held at 4 degrees Celsius. Keith Brobst obtained prices for a refrigerated sampler. There is a Sigma for $3,930. A motion was made by Steve Blefgen and seconded by Judy Romig to purchase the refrigerated sampler. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None BILLS & REQUISITIONS Stan Dietrich asked what kind of signs were purchased from Bright Signs. Keith Brobst stated that the signs were to label the gates. Stan Dietrich asked about the Lacal bill for flail blades. Keith Brobst stated that they were for the flail mower to mow the field. It is mostly rented to the Borough and water department. Stan Dietrich asked if the US Bank bill was a onetime fee. Lynda Albright stated that it is a once a year administrative fee. Roger Kuhns asked why bore tests were needed. Keith Brobst stated that it was to check lead levels and it is a one time thing. A motion was made by Dave Fink and seconded by Stan Dietrich to approve the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID JULY 16, 2008 AT & T w-monthly long distance $ 94.66 Berks-Mont Newspapers, Inc. w-publish CCR report notice 172.72 Borough of Hamburg w-84.20-s-177.47 261.67 Bright Sign Inc. s-signs for sewer plant 190.00 Brown Engineering Company s-V-belt sheave 16.83 DelRosario, Roy C. w-constable fees 93.00 Ehrlich Co. Inc. w-watershed vegetation mg 805.00 Ehrlich Co. Inc. s-pest service 191.00 Eichelbergers Inc. w-bore test holes – 2nd/Walnut 1,087.56 Enter.net w-annual internet service 226.80 Exeter Supply Co., Inc. w-butterfly valves 3,355.30 Gayle Corp. 2 Moyno pumps 2,741.12 Hamburg Municipal Authority s-utility bills 2,145.43 Hach Company s-chlorine reagent 205.95 Kistler, Kermit K. Inc. w-62.17-s-62.16 124.33 Kuzan’s True Value w-supplies 30.54 Lacal Equipment Inc. s-flail blade 167.00 Liquid Motion Inc. s-sludge disposal 3,406.00 Malden, W. G. Inc. w-227.25-s-227.25 454.50 Met-Ed w-1757.93-s-5524.95 7,282.88 Mountain View Supply w-39.79-s-8.89 48.68 PA One Call System, Inc. w-22.40-s-22.40 44.80 PPL Gas Utilities s-utility bills 213.26 Penn Pride, Inc. w-140.68-s-243.68 384.36 Reading Eagle Co. w-288.80-s-271.45 560.25 Reider, MJ Associates s-soil samples 120.00 Reider, MJ Associates w-laboratory services 485.00 Reider, MJ Associates s- laboratory services 832.00 Systems Design Engineering, Inc. w-5293.21-s-6210.85 11,504.06 Thren’s Auto Parts s-supplies 19.49 U.S. Bank NA w-admin. Fees for revenue 3,017.00 Univar USA Inc. s-chlorine, soda ash 2,616.81 Verizon w-112.18-s-128.98 241.16 TOTAL $43,139.16
Bills To Be Paid total water $ 17,516.19 total sewer $ 25,622.97 Bills Paid During The Month total water $ 19,161.64 total sewer $217,795.34
Grand Total For Approval total water $ 36,677.83 total sewer $243,418.31 $280,096.14 PREPAID INVOICE LIST BCIDA s-annual fee $ 2,500.00 HMA-Sewer Transfer s-transfer 26,659.01 HMA-Sewer Transfer s-transfer 30,474.24 HMA-Sewer Transfer s-transfer BCIDA funds 130,000.00 Postmaster of Hamburg CCR postage 1,008.83 Clare, David A. w-meter reader 172.90 Clare, Denise L. s-meter reader 48.75 Miller, Ann M. w-meter reader 230.10 Borough of Hamburg w-17619.32-s-27985.82 45,605.14 Petty Cash w-petty cash 2.97 Postmaster of Hamburg w-127.52-s-127.52 255.04
TOTAL $236,956.98 Requisition #302 Sewer B,R, & I $ 4,403.76 Systems Design Engineering, Inc. As Built Drawings Requisition #21- Refund to Sewer Operating A/C -- May 2008 $84,284.65 Requisition #22- Refund to Sewer operating A/C – June 2008 $53,441.72 A motion was made by Stan Dietrich and seconded by Roger Kuhns to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 8:52 p.m. Attest: Denise L. Clare, Recording Secretary |
