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MINUTES FROM THE JUNE 18, 2008 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen (arrive 7:04 p.m.) , Judy E. RomigMembers Absent - Also Present - Gregory T. Unger-SDE, Charles Fitzpatrick-Solicitor (arrived late), Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare-Secretary A motion was made by Dave Fink and seconded by Roger Kuhns to accept the May minutes as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Romig Nayes- None VISITORS None The Trustee Treasurer’s and Administrative Treasurer’s reports were reviewed. Stan Dietrich asked what the transfer was in the sewer revenue account. Greg stated that they were the dates of the transfers. Steve Smith questioned the income vs. transferred amounts.
ACCT. # Account Name Bal.-Apr. 08 Credits Debits Bal.-May 08 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-2001 Debt Service $192,731.85 $ 224.58 $192,956.43 1576025848 Water-2001 Debt Ser. Res. Fund $227,891.25 $ 382.38 $228,273.63 1576025857 Water-2001 B, R, & I $533,580.93 $ 895.55 $534,476.48 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY May 1, 2008 to May 31, 2008 Water Revenue Account – Balance on May 1, 2008 $ 356,678.04 Water Sales/Penalties $ 54,463.13 Cert Fees, Constable Fees, Final Fees $ 353.50 Interest $ 675.02 Bond Interest $ 13,964.83 Tap-In Fees $ 45,000.00 Postage Reimbursement $ 98.00
$ 471,232.52 Less Paid Out $ (34,837.84) Balance in Treasury – May 31, 2008 $ 436,394.68 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on May 1, 2008 $ 143,802.33 Fire hydrant fees/penalties $ Interest $ 222.68 $ 222.68 $ 144,025.01
Less Paid Out $ ( 0.00) Balance In Treasury – May 31, 2008 $ 144,025.01 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on May 1, 2008 $ 204,551.35 Fire hydrant fees/penalties $ 2,177.52 Interest $ 317.65 $ 2,495.17 $ 207,046.52 Less Paid Out $ (1,683.06) Balance In Treasury – May 31, 2008 $ 205,363.46 __________________________________________________________________________________________________________ Hamburg Area SD Account - Balance on May 1, 2008 $ 2,514.29 Deposit Interest $ 3.92 $ 3.92
Balance in Treasury – May 31, 2008 $ 2,518.21 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on May 1, 2008 $ 328,664.99 Sewer Rentals/Penalties $ 65,030.44 WTMA Rentals/Penalties $ 5,884.66 Interest $ 485.77 Tap-In Fees $ 45,000.00 M & T Reimbursement-Req. 18-20 $148,693.48
$ 593,759.34 Less Paid Out $ ( 70,105.80) Less Transfer to M & T Bank-May 5-6, 12, 20, 23 $ (209,581.39) Balance in Treasury – May 31, 2008 $ 314,072.15 BOROUGH TREASURER ACCT. # Account Name Bal.-Apr. 08 Credits Debits Bal.-May 082002688 Sewer-2006 Settlement Fund $ 0.00 $ 0.00 2002689 Sewer-2006 Revenue Fund $217,113.87 $209,776.26 ($168,576.98) $258,313.15 2002690 Sewer-2006 B, R, & I $ 43,559.36 $ 15,000.00 $ 58,559.36 2002691 Sewer-2006 Construction Fund $ 1,076.98 $ 2.06 $ 1,079.04 2002692 Sewer-2006 Debt Service Fund $ 50,029.78 $ 19,953.50 ($ 19,883.50) $ 50,099.78 2002693 Sewer-2006 Debt Ser. Res. Fund $509,549.25 $ 712.99 $510,262.24 2002879 Sewer Note - CF $ 0.00 $ 0.00 A motion was made by Stan Dietrich and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s and M & T Trustee reports as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WISSAHICKON WATER It is apparent that the plant has closed. Systems Design Engineering, Inc. received a call from Berks County Development for information on sewer and water capacity as they work on potential clients to purchase the facility and lands. WATER SYSTEM surface and well water is now possible. Systems Design Engineering, Inc. is assisting Tony and Keith on maintenance with some flow control valves to the filters. Water Filtration Plant Control Project – The installation of the new control system is substantially complete. An owner license of the software is the only outstanding issue at this time. Upon receipt the project will be closed. NPDES Permit Renewal – The final NPDES Permit was received and is being reviewed for accuracy. PROPOSED WATER LINE REPLACEMENT Specifications and drawings to replace the water lines in Walnut Street and South 2nd Street are being completed. Bids were received at the March 2008 Authority meeting. Bid tabulations have been completed and presented to the Authority. Apparent low bid is: Sikora Bros. Paving Bid amount $ 144,000.00 10 Apache Drive Schickshinny, PA 18655
Greg Unger and Keith Brobst met with Tilden Township’s engineer and contractor about boring under the river. Greg stated that they will be approximately 10’ under the river. The line will be straight across from the new pump station. Berks Country Development may have someone that it interested in purchasing the Trident building, a dairy. Greg Unger handed information out regarding the 86 room hotel that is to be located on the southwest corner of Cabela Drive and Mountain Road. Nothing has been mentioned about a bar/restaurant as being part of the hotel. Judy Romig asked about a pool. Greg stated that use is expected to be 8,600 gpd. Roger Kuhns asked about the flow from the weekend approvals given. Greg Unger stated that this is part of Tilden Township’s purchased capacity. Stan Dietrich asked if the depth gauges were installed. Greg Unger reported that they were not. They are looking for a cheaper way to install them, otherwise, it will cost more than the $1,500 budget amount. The bids for repairs will be received at the July meeting ($75,000). Greg Unger stated that the High School is making a 3" tap next Tuesday into the 12" main.. SOLICITOR’S REPORT Rules & Regulations- Charles Fitzpatrick reported that 2 versions have been put together. The fee schedule should be updated. Systems Design Engineering, Inc. should make a recommendation. The rates and charges will be set at the next meeting. Charles Fitzpatrick recommended adoption of the document. Keith Brobst questioned the ownership of the curb box/stop. The curb stop is provided as part of the tapping fee. Who should maintain it? Greg Unger stated that most municipalities charge for this. Charles Fitzpatrick will reword this section and get the Greg Unger.A motion was made by Steve Blefgen and seconded by Dave Fink to approve the Rules & Regulations subject to revision of Section 4.03 paragraph 1 and Section 4.02 paragraph 8. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Charles Fitzpatrick recommended filing a lien against Wissahickon for the unpaid utility bills. He does not know what will happen but it won’t hurt to do it. Charles Fitzpatrick reported that Tilden Township still does not have the agreement. Charles Fitzpatrick was told by Jim Lillis last month that the Authority would have it for tonight’s meeting. It was not taken to the Supervisor’s meeting and it is not ready. Dave Fink asked if the new connection will be allowed without the signed agreement. Greg Unger stated that the connection is to be made next week. Charles Fitzpatrick will draft a letter and distribute to the members for input. No flow will be allowed until the issue is resolved. The connection will be made and then plugged. No drawings have been received by Greg Unger. BOROUGH MANAGER’S REPORT Lynda Albright reported that the $130,000 has been receive from Tom McKeon from the County. The fee was paid last month. Lynda Albright asked what should be done with the Wissahickon revenue fund since they are out of business. At this point nothing will be done. Stan Dietrich asked about the debt service payment. Lynda Albright stated that it was done by journal entry (done automatically). SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report May 2008 Water The month’s water was split between the surface source and the wells. We have ordered some new valves for #1 filter and will install them as soon as they come in to get it back on line. The dam remains full and overflowing. The valve at Front and Grand Streets was leaking and has been replaced. We are still waiting for the final version of the NPDES permit to be issued. There have been some comments by EPA and we have found a few things that needed to be addressed. We expect the permit to be issued within the next few weeks. Wastewater We have had a follow up visit from the engineers with US Filter. This was at the request of Systems Design to consult on the changing conditions associated with the changing seasons. We have made some operational changes based on their comments and things have become somewhat better. While we have had some problems through the spring effluent quality remained high. We have televised several laterals that we suspect are leaking in the Ridge Lawn area. We have found one broken and one which had a bit of water flowing but the source was inconclusive. Flows are extremely low for this time of year and we expect them to decline further. This will require us to take tanks off line which will make us a bit more vulnerable to flow spikes due to heavy rain however we don’t anticipate major problems short of long torrential downpours. Winter Generator Service was here on behalf of J.B. Electric to address problems with leaks in the generator enclosure. J.B. Electric was also here to address problems with the new phones but we lost service with Verizon at the same time and J.B.’s issues remain unresolved. A shaft broke on the sludge thickener feed pump. A new one is on order and in the meantime we are using all available capacity to hold sludge.
Keith Brobst reported that DEP wants to do another filter plant performance evaluation. This will be done in July since only one filter is running currently. Keith Brobst stated that the NPDES permit has been received and starts on July 1. There is a $7 increase in the weekly costs. Keith Brobst reported that letters have been sent to the residents on Walnut Street for the line replacement. The televising of the lateral in Ridge Lawn has been done. There were 2 dry holes in the pipe at the restaurant. Lynda Albright will write a letter to get this fixed. Another leak was found but it can’t be determined from where. Keith Brobst reported that the thickener shaft broke down. The pump is on order. Because of this, sludge may have to be hauled. Keith Brobst recommended getting Greg Unger to look into putting VFD on the blowers. It is becoming costly. It should be a quick payback and less wear and tear. Greg Unger will look into this. Keith Brobst asked what EPA should be told about moving their trailers. EPA asked where they could go. They would like to move to the grassy area. Exide stated that they are not willing to let EPA move onto their vacant lot. If they move onto Authority property an agreement will be needed and rent would be expected. This won’t be done until we are sure what area Met-Ed will be taking. BILLS & REQUISITIONS Stan Dietrich asked about USA Bluebook. Who are they? Keith Brobst stated that WWTP parts were purchased. Stan Dietrich asked why the Authority purchases water. Keith Brobst stated that distilled water is needed for testing purposes. A motion was made by Stan Dietrich and seconded by Steve Blefgen to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID JUNE 18, 2008 AT & T w-monthly long service $ 130.18 Barley/Snyder w-669.50-s-935.50 1,605.00 Borough of Hamburg w-353.20-s-187.47 540.67 Captain Clog s-TV laterals 375.00 Crystal Springs s-distilled water 20.16 DelRosario, Roy C. w-constable fees 62.00 Edenburg Welding Co. s-repair support bracket 30.00 Ehrlich Co. Inc. s-monthly pest service 43.00 Exeter Supply Co., Inc. w-supplies 1,534.40 Flow Control Inc. positioners 695.19 Hamburg Municipal Authority s-utility bill 77.07 Henn’s Garage s-Ford truck inspection 62.40 Kuzan’s True Value w-10.80-s-26.39 37.19 L/B Water Service Inc. w-supplies 297.37 Liquid Motion Inc. s-sludge removal 4,772.00 M & T Investment Group s-sewer bonds trustee fee 2,080.00 Met-Ed w-1646.04-s-6451.05 8,097.09 Mountain View Supply w-4.09-s-26.67 30.76 PA One Call System, Inc. w-10.20-s-10.20 20.40 PPL Gas Utilities s-utility bills 371.17 Penn Pride, Inc. w-138.15-s-320.90 459.05 Reider, MJ Associates w-laboratory services 552.00 Reider, MJ Associates s-laboratory services 1,401.00 Systems Design Engineering, Inc. w-6791.20-s-1766.88 8,558.08 Thren’s Auto Parts s-supplies 116.12 USA Bluebook w-75.48-s-426.88 502.36 Univar USA Inc. w-2899.62-s-2524.56 5,424.18 Verizon w-112.29-s-177.28 289.57 Windsor Press w-CCR reports 240.88 Zee Medical Service Company s-restock medical cabinet 23.85 TOTAL $38,448.14 Bills To Be Paid total water $ 15,847.53 total sewer $ 22,600.61 Bills Paid During The Month total water $ 21,543.80 total sewer $240,422.50 Grand Total For Approval total water $ 37,391.33 total sewer $263,023.11 $300,414.44 PREPAID INVOICE LIST Harbor Freight Tools w-supplies $ 28.55 HMA-Sewer Transfer s-transfer 114,883.72 HMA-Sewer Transfer s-transfer 20,441.58 HMA-Sewer Transfer s-transfer 20,668.42 HMA-Sewer Transfer s-transfer 9,527.45 Borough of Hamburg w-1470.14-s-1470.14 2,940.28 Borough of Hamburg w-146.53-s-146.53 293.06 HMA-Sewer Transfer s-transfer 14,060.22 Clare, David A. w-meter reader 195.65 Miller, Ann M. w-meter reader 178.10 Saltzman, Debbie w-meter reader 120.25 Borough of Hamburg w-19275.82-s-29087.32 48,363.14 Petty Cash s-drinking water 8.36 Postmaster of Hamburg w-128.76-s-128.76 257.52 TOTAL $261,966.30 Requisition #301 Sewer B,R, & I $ 1,588.27 Systems Design Engineering Construction Closeout & As Builts Requisition #326 Water B,R, & I $ 3,895.00 L/B Water Water Meter (239 Pine Street) A motion was made by Dave Fink and seconded by Stan Dietrich to approve and pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Roger Kuhns questioned the audit report. What is it all about? Charles Fitzpatrick stated that it is not unusual to do financial reports. It was asked if the office staff needs more training. Lynda Albright stated that no training is needed and this was a requirement of the audit and has to be added, everything is ok. NEW BUSINESS None OLD BUSINESS None There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 8:40 p.m. Attest: Denise L. Clare, Recording Secretary
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