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MINUTES FROM THE JUNE 20, 2007 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - None Also Present – Michael C. Painter-Police Chief, Kevin Long-Kline’s Services, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent,Lynda G. Albright-Borough Manager, Denise L. Clare-Secretary A motion was made by Stan Dietrich and seconded by Judy Romig to approve the May minutes with the following change: p. 203 under bills and requisitions the 2nd sentence should read: Which truck was this for?. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None VISITORS Mike Painter, Hamburg Police Chief, was in attendance regarding a purchase of a new 4WD vehicle that is newer than the blazer. Chief Painter stated that the blazer still runs good and was recently used in a mountain rescue. Some of the equipment from the blazer has been put in the new vehicle. Chief Painter is applying for a grant for a rescue gator vehicle/snow vehicle. Chief Painter asked if the blazer could be stored at the WTP with first responder equipment to be used to patrol the mountain since this is hard on the police cars. The blazer would be ready to go with medical equipment up the mountain since an ambulance is unable to. The blazer can also get to the helipad. Tony LaScala would also be able to use the blazer to go up the mountain. A motion was made by Steve Blefgen and seconded by Dave Fink to allow Chief Painter to park the blazer at the WTP. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Kevin Long for Kline’s Services Inc. was in attendance regarding his bid to clean out the anaerobic digester. Greg Unger stated that we must clean out 90% of the digester and the contractor the other 10%. Our crew ran into difficulties. Bids have been solicited for this. Mobile Dredging is the other bidder. Bids came in higher than expected and a formal bid will need to be done or the contractor could do it and a change order done. Greg Unger wants fixed costs. Kevin Long felt he could do that. Greg Unger recommended moving the project along and to let the general contractor do it. Greg Unger will come up with a not to exceed price. A motion was made by Steve Blefgen and seconded by Judy Romig to authorize Greg Unger to negotiate a change order in the contract for Descco to clean out the digester with a not to exceed price of $35,215. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Apr. 07 Credits Debits Bal.-May 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $190,468.50 $ 392.76 $190,861.26 1576025848 Water-1995 Debt Ser. Res. Fund $227,891.25 $ 946.97 $228,838.22 1576025857 Water-1995 B, R, & I $664,259.44 $ 2,577.49 ($5,875.00) $660,961.93 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY May 1, 2007 to May 31, 2007 Water Revenue Account – Balance on May 1, 2007 $ 327,039.84 Water Sales/Penalties $ 58,553.04 Cert Fees, Constable Fees, Final Fees $ 615.00 Other Income, Exide Leak $ 1,587.34 Interest $ 1,625.67 Miscellaneous $ 118.50 $ 62,499.55 $ 389,539.39 Less Paid Out $ (31,679.80)
Balance in Treasury – May 31, 2007 $ 357,859.59 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on May 1, 2007 $ 45,469.37 Fire hydrant fees/penalties $ Interest $ 207.49 $ 207.49 $ 45,676.86 Less Paid Out $ ( 0.00) Balance In Treasury – May 31, 2007 $ 45,676.86 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on May 1, 2007 $ 181,801.32 Fire hydrant fees/penalties $ 2,330.04 Interest $ 840.36 $ 3,170.40 $ 184,971.72 Less Paid Out $ ( 0.00) Balance In Treasury – May 31, 2007 $ 184,971.72 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on May 1, 2007 $ 338,605.77 Sewer Rentals/Penalties $ 98,028.13 WTMA Rentals/Penalties $ 6,725.86 Interest $ 1,176.05 Boro Use of Sewer Equipment $ 550.00
$ 445,085.81 Less Paid Out $ (59,361.39)Less Transfer to M & T Bank $ (126,772.38) Balance in Treasury – May 31, 2007 $ 258,952.04 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING JUNE 20, 2007
CHECKING ACCOUNT - BALANCE IN CHECKING 5/1/07 $ 271,711.27 INTEREST $ 794.77 TOTAL RECEIPTS FOR THE MONTH OF APRIL $ 272,506.04 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 5/31/07 $ 272,506.04
A motion was made by Stan Dietrich and seconded by Dave Fink to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT June 20, 2007 SANITARY SEWER SYSTEM
WATER SYSTEM
Greg Unger stated that the effluent quality is the best it’s been in years. The SCADA system has been started. Greg Unger stated that there are 2 change orders. One is for Descco #2 in the amount of $2,520 and one for J.B. Electric #2 in the amount of $664. A motion was made by Judy Romig and seconded by Roger Kuhns to approve the change orders as presented by Greg Unger. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger reported that the garage roof needs a new roof. A quote has been received from Descco for a roof, roof decking and insulation for $23,000. Greg Unger stated that the repairs need to be done, patching will not last. The project could cost up to $25,000-$28,000. This will be done as a change order. A motion was made by Steve Blefgen and seconded by Dave Fink to allow the change order for the roof repairs. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger stated that the control building also needs a new roof. The parapet walls are in serious trouble. This was found out when the roof was removed. Masonry work needs to be done as well. Pictures of this was passed around. 10% of the pointing is part of the contract. Greg Unger stated that in 5-10 years there will be leaks and other issues. Greg Unger stated that he has no idea of a price at this time but his estimate would be $25,000. Greg Unger reported that the Muffin Monster (to replace the comminutor) for the Edenburg Pump Station should be here in a few days and installed. Greg Unger stated that 2 chlorine leak kits should be on hand. Greg Unger recommended getting training on this. The audits have been received. The end of year water report has been completed and handed out for review/discussion. A motion was made by Judy Romig and seconded by Stan Dietrich to approve the end of year report and send to the trustee. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None SOLICITOR’S REPORT Charles Fitzpatrick stated that authorization must be given to pay EPA by July. Roger Kuhns asked about constable fees. This has been corrected and the only ones the Authority pays out are for them. BOROUGH MANAGER’S REPORT Lynda Albright stated that an executive session needs to be held. This could be done at the end of tonight’s meeting. No action will be taken. Lynda Albright stated that in the 80’s there was a subdivision on North 6th Street called the Willows Subdivision. There was an agreement with the Kehr’s (the owners) and the Borough regarding supplying water to the development. The line comes down and services the 3 houses built. Carl Hein would like to build a home in the same area and wants to tie into the water line. South Crescent Avenue has not been dedicated but opened by ordinance. This is where the water line runs. Property owners (Smith & Correll who abutting South Crescent Avenue) have a deed for the street and the Borough has a R-O-W to the alley. The Correll’s are against the idea and will not allow a water line over their property. Charles Fitzpatrick stated that the Correll’s have no right to the street and does not own it. They need to vacate the street. Lynda Albright asked what happened to the paperwork for the Greth escrow release done at last month’s meeting. Greg Unger will get a copy to Lynda Albright. It was reported that the Villas at Hamburg project is on hold due to health issues. It was reported that the $687,250 was received. A single audit needs to be done. Greg Unger recommended waiting until the project is closed out. Lynda Albright will advise. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report May 2007 Wastewater The construction continues and we do see an end in sight. Most process units are on line and working well. Effluent quality is very good. We have a few issues with the performance of some units and are addressing them with the suppliers but over all performance is very good. The SCADA system has been hooked up. A representative of Siemens was on site to set it up to our specifications. We have been running the ditch through the computer and effluent quality remains good. On the 13th, we either had a power spike or lost one leg of the electric service. It tripped the breakers on the digester blowers and allowed the diffusers to clog with sludge. We will have to empty the digester again to clean them out. There was a clogged lateral on North 4th Street which neither our people, nor a local plumber could open. I contracted with Captain Clog to open it and they brought out a wad of roots about 18" long and 8" wide. This is another issue associated with the I & I problems we have.
Keith Brobst reported that the work on the water line in the 5th Street bridge will begin tomorrow. Keith Brobst reported that the Mayor told him that DJ Stitzel told him that her daughter’s property abuts Authority property and there is a hole that holds water. The daughter wants this fixed. It is unknown how the hole got there. This will be looked into. Dave Fink feels that contractors should be accessed for hitting water mains. This is not very responsible of the contractors. It was stated that we did not charge Naugle’s contractor for hitting the main and therefore we really can’t go after the American’s contractor. Something should be put in place for the future. Charles Fitzpatrick will come up with something for the next meeting. Lynda Albright asked about charging for water used for fires. Dave Fink stated that they should not if the water is used for emergency purposes. Greg Unger stated that there is the hydrant fee being collected. CORRESPONDENCE LIST CORRESPONDENCE FROM APRIL 19, 2007 TO JUNE 20, 2007:
BILLS & REQUISITIONS Charles Fitzpatrick questioned the water/sewer bills and the Borough bill. Charles Fitzpatrick asked about the M & T bill. Lynda Albright stated that it is for a trustee fee. Charles Fitzpatrick stated that a better explanation should be obtained regarding this bill. A motion was made by Stan Dietrich and seconded by Dave Fink to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None BILLS TO BE PAID JUNE 20, 2007 AT & T s-monthly phone lease $ 14.55 AT & T w-monthly phone bill 53.02 BarleySnyder w-619.10-s-985.90 1,605.00 Berks Envirotech, Inc. s-May permit work 494.28 Captain Clog s-open lateral at South Crescent 375.00 DelRosario, Roy C. w-constable fees 170.26 Duffey, T.A. w-calibrate meters 1,000.00 Ehrlich Co. Inc. s-monthly pest service 41.00 Ehrlich Co. Inc. s-quarterly pest service 93.00 Enter.net w-internet access service 226.80 Gorman & Associates P.C. s-additional 06 audit expense 2,230.00 Hamburg Municipal Authority s-utility bill 49.61 Hach Company w-supplies 119.03 Kistler, Kermit K. Inc. s-tractor parts 492.48 L/B Water Service Inc. w-661.36-s-367.98 1,029.34 Liquid Motion Inc. w-120.00-s-7112.00 7,232.00 M & T Bank s-bond issue costs 2,080.00 Mascaro, J.P. & Sons s-sludge removal 1,587.40 Met-Ed w-1919.44-s-6.46 1,925.90 Mountain View Supply s-supplies 6.37 PA One Call System, Inc. w-21.57-s-21.58 43.15 PPL Gas Utilities s-monthly utility bills 263.61 Penn Pride, Inc. w-150.19-s-173.33 323.52 RAK Industries s-supplies 460.49 Reider, MJ Associates s-laboratory services 1,148.00 Reider, MJ Associates w laboratory services 390.00 Schaeffer, Richard M. s-open lateral 240.00 Systems Design Engineering, Inc. w-405.67-s-1071.79 1,477.46 Univar USA Inc. s-liquid chlorine 1,365.00 Univar USA Inc. s-chlorine 1,311.00 Verizon w-115.07-s-242.97 358.04 Wibby Environmental s-test standards 115.86 Yeager Supply, Inc. s-fittings 21.49 TOTAL $29,035.66 Bills To Be Paid total water $ 7,450.54 total sewer $ 21,585.12 Bills Paid During The Month total water $ 19,829.15 total sewer $155,790.45 Grand Total For Approval total water $ 27,279.69 total sewer $177,375.57 $204,655.26 PREPAID INVOICE LIST HMA-Sewer Transfer s-transfer sewer revenue $ 53,336.24 HMA-Sewer Transfer s-transfer sewer revenue 73,436.14 Clare, David A. w-meter reader 196.30 Miller, Ann M. w-meter reader 177.45 Sonon, Craig A. w-meter reader 122.20 Petty Cash s-petty cash 1.37 Borough of Hamburg w-19212.32-s-28895.82 48,108.14 Postmaster of Hamburg w-120.88-s-120.88 241.76 TOTAL $175,619.60 Requisition #263 Sewer B,R, & I $153,630.00 DESCCO Design & Construction WWTP-Application #15 Requisition #264 Sewer B,R, & I $87,115.00 J.B. Electric WWTP-Contract 2 Requisition #265 Sewer B,R, & I $ 12,286.25 Systems Design Engineering, Inc. WWTP Engineering Requisition #266 Sewer B,R, & I $ 13,607.50 Wexcon, Inc. Edenburg Force Main-Final Requisition #316 Water B,R, & I $3,860.10 Hach Company Chlorine Analyzer & Controllers A motion was made by Steve Blefgen and seconded by Stan Dietrich to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Lynda Albright reported that she had Requisition #6 for the sewer transfer in the amount of $50,603.19. A motion was made by Dave Fink and seconded by Roger Kuhns to approve the $50,603.19 transfer. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS None The executive session started at 9:15 p.m. The meeting remained open and the Secretary left the room. The regular meeting reconvened at 9:31 p.m. There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 9:31 p.m. Attest: Denise L. Clare, Recording Secretary
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