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MINUTES FROM THE JUNE 21, 2006 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present – Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare-SecretaryA motion was made by Roger Kuhns and seconded by Steve Blefgen to approve the May minutes as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Apr.-06 Credits Debits Bal.-May.06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $188,093.50 $ 376.70 $188,470.20 1576025848 Water-1995 Debt Ser. Res. Fund $227,891.25 $ 696.63 $228,587.88 1576025857 Water-1995 B, R, & I $684,159.18 $ 2,091.45 $686,250.63 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY May 1, 2006 to May 31, 2006 Water Revenue Account – Balance on May 1, 2006 $ 226,104.02 Water Sales/Penalties $ 44,869.86 Cert Fees, Constable Fees, Final Fees $ 745.00 Interest $ 825.97 Miscellaneous $ 156.50 46,597.33 $ 272,701.35 Less Paid Out $ (25,558.01) Balance in Treasury – May 31, 2006 $ 247,143.34 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on May 1, 2006 $ 109.48 Water Sales/Penalties $ Interest $ .25 $ .25 $ 109.73 Less Paid Out $ 0.00 Balance in Treasury – May 31, 2006 $ 109.73 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on May 1, 2006 $ 149,852.22 Fire hydrant fees/penalties $ 2,512.76 Interest $ 463.23 $ 2,975.99 $ 152,828.21 Less Paid Out $ ( 112.80) Balance In Treasury – May 31, 2006 $ 152,715.41 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on May 1, 2006 $ 357,734.24 Sewer Rentals/Penalties $ 53,921.28 WTMA Rentals/Penalties $ 4,458.07 Interest $ 1,274.07 Sewer Tap-In Fee $ 3,000.00 Miscellaneous $ 180.00
$ 420,567.66 Less Paid Out $ (115,244.87) Balance in Treasury – May 31, 2006 $ 305,322.79 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING JUNE 21, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 5/1/06 $ 222,808.75 INTEREST $ 542.76 TOTAL RECEIPTS FOR THE MONTH OF APRIL $ 223,351.51 LESS PAID OUT $ (46,596.70) SYSTEMS DESIGN ENGINEERING, INC. $23,568.77 DESCCO $41,400.00 PAGODA ELECTRICAL $ 5,400.00 BALANCE IN CHECKING 5/31/06 $ 152,982.74 A motion was made by Dave Fink and seconded by Roger Kuhns to approve the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WWTP PROJECT Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:
Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition. Lack of rain and groundwater are also making the project progress smoothly. Work completed this period: Oxidation Ditch under slab piping complete and tested Clarifier below slab piping complete and tested Dutchland preparing clarifier base slab forms and rebar Force main from Pine Street P.S. in progress Sludge pump room base slab in progress Construction of new road in progress Applications for Payment DESCCO Design and Construction Application No. 3 (Requisition 206) Amount $281,891.00 Balance on Contract $5,417,181.00 J.B. Electric Corp. Application No. 1 (Requisition 207) Amount $13,050.00 Balance on Contract $970,419.00
WISSAHICKON WATER Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details. PROJECTS The force main upgrade of the Edenburg Pump Station has been approved by the DEP. Information for the proposed force main location is being provided to the Solicitor an Keith. The lines have been marked in the field. WATER SYSTEM
Requisition 206 DESCCO Design and Construction $281,891.00 Requisition 207 J.B. Electric $ 13,050.00 Requisition 208 Pagoda Electric $ 28,800.00Requisition 209 Pikeland Construction, Inc. $ 45,630.00 Requisition 210 Systems Design Engineering, Inc. $ 27,101.79
Greg Unger reported that there are 2 change orders. #1 to DESCCO in the amount of $7,412.00 to increase the size of the sludge thickener building. #2 to Pikeland Construction in the amount of $3,700.00 for rebricking of the east wall of the pump station due to its poor condition and bowing. Lynda Albright asked Greg Unger when is the Corrective Action Plan being submitted and is that where the number of EDU’s are asked for? Greg Unger stated that it was and do we need some. Lynda Albright stated that we did. Greg Unger handed out information regarding figures with a proposed sewer rate increase. The information was gone over and discussion held. Greg Unger recommended the rate increase and told the bond people that some type of increase would be in place by year-end. A motion was made by Judy Romig and seconded by Steve Blefgen to increase sewer rates to $65 (service charge) and $50 (overage) from $55 and $40 respectively effective July 1, 2006. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Charles Fitzpatrick reported that he has been in contact with Mr. Adams regarding the R-O-W across his property to install a new force main. An easement has been prepared and will be passed on to the Adams’s and their attorney for consideration. The 6 property owners along Valley Road and Raymond Avenue that have the current force main across their properties have been notified of the situation. 5 of the residents have been in contact. The one that has not responded was recently informed since the property owner changed. 2 of the residents want the force main move or it is not applicable to them, 3 are will to pay towards a new force main and 1 was not heard from to date. Charles Fitzpatrick stated that we have no money from Adams. The PennWorks loan is on hold as of last week. They are not ready to proceed. Charles Fitzpatrick stated that the resolution needs Authority and Borough approval to increase the number of members to 6 with 4 being the majority regardless of the number in attendance. One member will be from Windsor Township and one from Tilden Township. A motion was made by Steve Blefgen and seconded by Dave Fink to approve the resolution as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen Nayes- None Abstain- Romig There are still 3 residents with I & I issues that have not responded to letters sent. They all need repairs. Kim Berger will get the list to Charles Fitzpatrick for ones that still need inspections. Lynda Albright asked about Larry Ernst. The bill of sale has been signed and transferred. Larry Ernst will have Schlouch repair the manhole, they all had to be changed (bad batch). BOROUGH MANAGER’S REPORT Lynda Albright stated that Borough Council needs to generate revenue and prefers not to raise taxes. The Borough would like to do some timbering in the watershed area. The Borough would like to know if the Authority would be interested in purchasing the land and add it to the watershed area. There are approximately 200 acres available. It is not known if anything can be done with the Kawecki property. Greg Unger questioned what drains into the watershed, it should be looked into. Greg Unger will prepare a map to show the flows and who owns what. Leesport Checking Account-The Tilden Township money was deposited and was approximately $180,000. Should it be transferred to the M & T account? Greg Unger heard from RBC and we need to draw down the M & T accounts. Should it be transferred to the B,R, & I accounts or keep the current account? Lynda Albright reported that a letter has been received regarding the non-compliance of a storage tank at the WWTP. The tank has never been filled and a letter needs to go out to the affect. A letter received from DEP needs to be signed for the Edenburg Pump Station permit. Lynda Albright spoke with M & T who spoke with the trust administrator and sent new trustee statements. Should a monthly report be done like the rest of the accounts? Yes, this will be done. Should the unused trustee account be removed from the report? Yes, they should be since there is no activity. Steve Smith asked if the accounts could be closed since they are no longer in use. Greg Unger suggested asking Stacy Mitchell at Wachovia. Lynda Albright stated that a certificate of incumbency will be needed for any checks made out for more than $50,000. Lynda Albright was called to see if a check was legitimate, should she be added to take care of this? A motion was made by Judy Romig and seconded by Roger Kuhns to add Dave Fink and Lynda Albright as signers (Steve Smith & Steve Blefgen are the current signers) to the M & T accounts. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Lynda Albright reported that LVAAS’s mega meet will be held on September 15-17 and they will be bringing a vehicle to take supplies up the mountain. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report May 2006 Water While the lion’s share of water came from the dam this month we have started to run Well 5 to accommodate Wissahickon since they have started production of drinking water. We expect their consumption to increase over the next several months. The consumer confidence report has been prepared and is in the hands of the office staff. We are on schedule for distribution in June. The I-78 contractor hit the new hydrant at Northmont and I-78. They had Exeter Supply make the repairs. We once again need to replace a chlorine pump at the water filtration plant. We are working with Kohl Bros. to find a different style of pump to try to eliminate wearing out these pumps. Wastewater We continue to experience problems with ph. Influent values are normal but there is a huge drop in ph across the aeration basin. We are adding soda ash to the aeration basin and caustic soda to the effluent to control things but still reported several violations for the month. We are exploring several avenues to find the problem. Construction is continuing pretty much on schedule. The clarifiers are ready for Dutchland to start the concrete work and Descco is laying pipe in the ditch. At the pumping station the channel monster is on site and ready for installation as soon as we have the new electric service on line which should be near the beginning of June. The roofers have started and Pikeland again has people on site. We uncovered, opened and repaired several manholes in conjunction with the TV and grout work being done. The original scope of work has been finished with few problems found. The contractor and engineer are reconciling the money spent so far and we will then decide how to proceed. We have received notice to participate in the EPA DMRQA program. I acknowledged receipt of the notice, ordered samples for the in house lab and notified the contract lab. We continue to experience ph problems and are controlling the effluent ph with soda ash. We are trying to manipulate the air feeds to bring the ph under control in the aerator with limited success. Work has started on the upgrade of the Pine Street Pumping Station. The contractor has done some demolition and has also installed some of the piping for the new force main. Work is progressing at a good pace and should pick up as the weather breaks. Contracts have been awarded for the upgrade and expansion of the wastewater treatment plant and work should begin within the next few weeks.
Keith L. Brobst Water& Wastewater Superintendent Keith Brobst reported that ph is still a major problem. It is being controlled with soda ash but there were 5 violations in May. Keith Brobst reported that we could run on the dam 3 weeks before needing the wells if we do not receive significant rain. CORRESPONDENCE LIST CORRESPONDENCE RECEIVED FROM MAY 18, 2006 TO JUNE 21, 2006:
BILLS & REQUISITIONS Keith Brobst stated that $500 should be added to Mike Kershner’s bill for shelving that was purchased. Dave Fink asked why so much was spent on constable fees. What are they? The Secretary explained that it is for the constable to deliver shutoff notices and there was a large amount sent in May. A motion was made by Roger Kuhns and seconded by Dave Fink to pay the bills as presented except the constable fees bill and adding the $500 for Mike Kershner. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 58.29 BarleySnyder w-253.40-s-1706.60 1,960.00 BarleySnyder w-783.52-s-331.31 1,114.83 Borough of Hamburg w-83.91-s-235.97 319.88 Clark Electric s-troubleshoot control 455.56 Crystal Springs s-10 cases distilled water 59.90 DelRosario, Roy C. w-constable fees 475.00 E.P.W.P.C.O.A. Inc s-training-4 employees 615.00 EJB Paving & Materials w-repair South 4th -water leak 998.64 Ed’s Small Engine Repair s-repair pressure washer 92.10 Ehrlich Co. Inc. s-monthly pest service 39.00 Enter.net w-annual internet service 226.80 Exeter Supply Co., Inc. w-supplies 479.98 Fisher Scientific s-supplies 199.69 Grainger s-replacement tubing kits 32.04 Hamburg Municipal Authority s-utility bills 162.82 Hach Company s-supplies 140.55 Henn’s Garage s-truck inspection & repairs 153.39 Kershner, Mike s-check pump line 225.00 Liquid Motion Inc. w-120.00-s-524.00 644.00 Met-Ed w-1767.84-s-7476.55 9,244.39 Mountain View Supply w-8.99-s-28.63 37.62 PA One Call System, Inc. w-14.45-s-14.45 28.90 PPL Gas Utilities s-utility bills 1,337.87 Penn Pride, Inc. w-35.55-s-240.90 276.45 Reider, MJ Associates s-laboratory services 120.00 Reider, MJ Associates w-laboratory services 343.00 Systems Design Engineering, Inc. w-2463.19-s-2896.72 5,359.91 Thren’s Auto Parts s-supplies 7.74 Univar USA Inc. w-1310.00-s-960.90 2,270.90 Univar USA Inc. s-soda ash, caustic soda 2,423.02 Verizon w-107.49-s-236.36 343.85 Wachovia Bank w-loan expenses 3,017.00 Wibby Environmental s-lab supplies 225.50 Windsor Press w-Print CCR reports 275.50 Yoder’s Heating Service, Inc. s-clean up at pump station 294.74 TOTAL $34,073.41 Bills To Be Paid total water $ 12,822.55 total sewer $ 21,250.86 Bills Paid During The Month total water $ 17,804.60 total sewer $ 84,831.02 Grand Total For Approval total water $ 30,627.15 total sewer $106,081.88 $136,709.03 PREPAID INVOICE LIST Clare, David A. w-meter reader $ 196.30 Miller, Ann M. w-meter reader 177.45 Sonon, Craig A. w-meter reader 122.20 Leesport Bank s-loan payment 56,271.00 Blue Mountain Computer w-99.02-s-119.98 219.00 Ehrlich Co. Inc. s-monthly pest service 127.00 Borough of Hamburg w-17081.48-s-28165.98 45,247.46 Petty Cash s-petty cash 18.90 Postmaster of Hamburg w-128.15-s-128.16 256.31 TOTAL $102,635.62 Requisition #206 Sewer B,R, & I $281,891.00 DESCCO Design and Construction WWTP Upgrade-Application #3 Requisition #207 Sewer B,R, & I $13,050.00 J. B. Electric Application #1 Requisition #208 Sewer B,R, & I $28,800.00 Pagoda Electric PSPS Upgrade-Application #2 Requisition #209 Sewer B,R, & I $45,630.00 Pikeland Construction, Inc. Application #4-PSPS Requisition #210 Sewer B,R, & I $27,101.79 Systems Design Engineering A motion was made by Steve Blefgen and seconded by Dave Fink to approve the requisitions and change orders as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Roger Kuhns wants to be able to understand the police report better. This does not have to be discussed tonight but would like to know what the police are doing. There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 8:45 p.m. Attest: Denise L. Clare, Recording Secretary |
