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MINUTES FROM THE JUNE 23, 2008 COUNCIL MEETING The eleventh meeting of the Hamburg Borough Council for 2008 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present - Tammy Wilkinson, Martha Bertolet, Jeanette Heckman, Elaine Swavely, Dale Schlenker, Heather Berger, Roger StetzlerMembers Absent – None Also Present –Solicitor Zubey, Kim Y. Berger, Office Manager/Recording Secretary, Lynda G. Albright, Borough Manager Visitors – Chief Painter, Norma Berger, Alean Tray, Sandra Christman, Ken Pick, Lori Fritz, Candy Hoffmaster, Douglas Frederick, Joshua Sophy (Item), Moises Arce, Scott Kreider A motion was made by Heather Berger and seconded by Dale Schlenker to approve the amended agenda. Letter D under new business will be revised. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES – None COURTESY TO AUDIENCE Candy Hoffmaster questioned the status of Firetree and the ordinance. Solicitor Zubey stated that the Planning Commission is in the process of reviewing the ordinance in general. A motion was made by Jeanette Heckman and seconded by Dale Schlenker to approve the minutes of the Special Meeting of May 29, 2008, the Public Hearing of June 2, 2008 and the regular meeting of June 2, 2008 meeting.Councilwoman Swavely stated that in the June 2, 2008 minutes her response to Mr. Delong’s question regarding her meeting with the public was that it wasn’t a "private" session, rather it was a more casual setting and the public who would rather not speak at a council meeting could talk about community issues, not just Council issues. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES – None A motion was made by Jeanette Heckman and seconded by Roger Stetzler to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Treasurer’s Report, Police Report, Code Enforcement report, Recreation Directors Report, Engineer’s report, Road Committee Report and Property Committee Report.ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES – None BOROUGH MANAGER’S REPORT MAY, 2008 The Borough Manager’s report for the month of MAY, 2008 included the following: Normal day-to-day activities included Holding staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place. Addressing complaints and other correspondence as needed. Meeting with John Leonforte, Codes Officer to review and discuss major projects being planned or worked on presently. Met several times during the month with Guy Ketch, Recreation Director regarding the pool opening, orientation, need for repairs, changes, season tickets, proposed events for pool and park. It appears there was a lack of response to the senior aquatics program for the opening of the pool. We will see if we have any better response for the month of July; if not, the program for 2008 will be cancelled. Kim Berger and I met with representatives of Pitney Bowes to review proposals for the new postage machine we are required to obtain by the beginning of the new year. Met several times with a resident on Grandview Terrace regarding installation of the curbing work required to be done prior to street construction. Met with the Food Stand supervisors regarding some issues they had relative to the new system and new equipment in the food stand. Kim and I met with representatives of the County and DEP regarding the grant application being submitted for recycling containers. The application process and forms have been revised. Keith Brobst and I met with Authority Chairman and others to review finances of the Hamburg Municipal Authority as well as other outstanding issues. Attended two Council meetings, Authority meeting, Finance, Safety, Personnel, Property Committee meetings and the Civil Service Meeting. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of April, 2008. Lynda G. Albright, Borough Manager PUBLIC WORKS SUPERINTENDENT’S REPORT MAY 2008 The brush/weeds were cut at the reservoir around the impounding dam. The 1989, 1996, 2003 and 2005 trucks were serviced as well as the 2001 and 2004 police vehicles. The sign At Franklin and 3rd Street was repaired. The pipes at the filter room at the pool were repaired and the gauges were changed. Prepared the park for the Memorial Day Festivities at the park. The Fire Company assisted the crew with working on the Little League lights. Mowed grass at the parks, tot lot, Hawk Ridge park, municipal building, library and borough garage. Yellow lines were painted on William Street. Weeds were cut along the roads with the Ford tractor. Mulch was put around the library, monument and municipal building. The painting of the crosswalks and stop bars has started. The weeds were cut at both flood control dams. Met with the contractor regarding Grandview Terrace, Arthur and Catherine Street. Respectfully submitted,Richard L. Pickel Public Works Supt. Water/Wastewater Superintendent’s Report May 2008 Water The month’s water was split between the surface source and the wells. We have ordered some new valves for #1 filter and will install them as soon as they come in to get it back on line. The dam remains full and overflowing. The valve at Front and Grand streets was leaking and has been replaced. We are still waiting for the final version of the NPDES permit to be issued. There have been some comments by EPA and we have found a few things that needed to be addressed. We expect the permit to be issued within the next few weeks. Wastewater We have had a follow up visit from the engineers with US Filter. This was at the request of Systems Design to consult on the changing conditions associated with the changing seasons. We have made some operational changes based on their comments and things have become somewhat better. While we have had some problems through the spring effluent quality remained high. We have televised several laterals that we suspect are leaking in the Ridge Lawn area. We have found one broken and one which had a bit of water flowing but the source was inconclusive. Flows are extremely low for this time of year and we expect them to decline further. This will require us to take tanks off line which will make us a bit more vulnerable to flow spikes due to heavy rain however we don’t anticipate major problems short of long torrential downpours. Winter Generator service was here on behalf of JB Electric to address problems with leaks in the generator enclosure. JB Electric was also here to address problems with the new phones but we lost service with Verizon at the same time and JB’s issues remain unresolved. A shaft broke on the sludge thickener feed pump. A new one is on order and in the meantime we are using all available capacity to hold sludge. Respectfully Submitted Keith L. Brobst Water/Wastewater Superintendent OFFICE MANAGER’S REPORT MAY 2008 The month of May was spent mainly on park and pool issues. Paperwork for employees, updating the daily documentation, implementing new accounting procedures and assisting the employees with mandated paperwork. I assisted the Hamburg Police Department with the DARE grant application process on various occasions. Work had started on the 902 recycling grant application. This application is being completed for reimbursement and payment of new recycling containers. Most of the application had to be completed prior to meeting with DEP and the Berks County Solid Waste Authority. The meeting was held on May 28, 2008. The grant application is due by June 20, 2008. Met with the Pitney Bowes representative on May 7, 2008 in regards to the mandated upgrade to our postage machine. On May 8, 2008, attended the County roundtable regarding information as it pertains to the Pandemic Flu. On May 21, 2008, attended the Disaster Preparedness meeting at the American Red Cross building in Reading. On May 23, 2008, meeting was held with Joe Kretulskie regarding the street work project scheduled for 2008. On May 28, 2008, attended the County seminar regarding Shelter Operations as it pertains to EMA’s involvement. Hamburg, Pa June 23, 2008 7:00 p.m. The CCR’s (Consumer Confidence Report) for the Hamburg Municipal Authority has been taken to the Windsor Press for printing. Once these reports are received (about 2700 of them) they will be labeled, sorted and mailed out. The Web page and Municipal Access Channel continue to be updated on a regular basis. Attended two Council meetings, one special Council meeting, staff meetings as necessary. Minutes were prepared for meetings as deemed necessary.
HAMBURG BOROUGH POLICE DEPARTMENT MAY 2008 ACTIVITY REPORT
Building, Zoning and Codes Report May 2008 Six (6) construction permits and six (6) zoning permits and two (2) paving/sidewalk permits and no (0) occupancy permits were issued in May. Major projects ongoing or proposed are as follows: Catherine, Grandview Terrace, and Arthur St. All identified curb work has been completed. Grand Street extension Plans have been submitted to Penn Dot. We hope to get through the permitting process by summer 2008 and start construction after that, with a hoped for completion date of summer of 2009. Hawk ridge and South 4th Street A May 15 meeting with Penn Dot raised additional concerns regarding storm water management at the intersection. Additional design work is required. This should be the last design work for this project. We hope to have the HOP in July.HAHS field house and bleachers Work continues on schedule. Completion of project by Fall 2008. Peach Alley Apartments Work on the Peach Alley Apartments project (former Wrights Building, at 239 Pine) is progressing. A fire has resulted in delay of completion. A fall finish is expected. residential and light commercial Inspections were completed for residential and light commercial previously permitted, work in the borough. Property Maintenance complaints of rubbish, weed/ high grass and Occupancy inspections continue to be addressed. Note: From May 1 to date, approximately 25 new Property Maintenance complaints were filed with 14 resolved and 18 still pending. Fire Safety Inspections No fire safety Inspection was done this month. John Leonforte RECREATION DIRECTORS REPORT FOR THE MONTH OF MAY 2008 The month of May continued with staff meetings and additional meetings with Lynda Albright, Kim Berger, Bill Nabozny, Mike Kershner, Rick Pickel and James Gallop of Aqua Serve. May’s most important event was the opening of the pool in preparation for the summer season. What a shock! The pool had not wintered well. Large amounts of filter sand, etc. had been deposited throughout the pool. The Borough crew, Bill Nabozny, David Wagaman and I put numerous hours into the tedious task of cleaning. Lynda Albright, Rick Pickel and I met with James Gallop who presented us with a contract proposal of service. He pledged that his performance would be greatly improved. We pointed out to James that he needed to improve his communication and punctuality. This he promised to us. However, shortly afterwards he was tardy once again in his application of chemicals to the pool which slowed the cleaning process. Bill and I conducted an in-service program and continue cleaning and set-up with the lifeguards on 5/10/08; the food stand in-service was held by Bill and the Supervisors on 5/17/08. The Memorial Day pool opening went well and the new procedures are progressing. The last week of May was spent teaching new employees their roles. We appear to have an excellent new group of employees this year. Respectfully submitted Guy Ketch William Nabozny ENGINEER’S REPORT June 18, 2008 SANITARY SEWER SYSTEM
The operations within the new wastewater treatment plant
continue well. All processes are on line. Systems Design Engineering, Inc. is
working assisting the Superintendent with operational questions on an as needed
basis. It is apparent that the plant has closed. Systems Design Engineering, Inc. received a call from Berks County Development for information on sewer and water capacity as they work on potential clients to purchase the facility and lands. WATER SYSTEM
The impoundment dam is full, but overflow is minimal. For this report period water production was mostly from the surface water supply and supplemented from the wells. Plant operator reports that the new control system is vastly improved over the old system and that blending of surface and well water is now possible. Systems Design Engineering, Inc. is assisting Tony and Keith on maintenance with some flow control valves to the filters. Water Filtration Plant Control Project – The installation of the new control system is substantially complete. An owner license of the software is the only outstanding issue at this time. Upon receipt the project will be closed. NPDES Permit Renewal – The final NPDES Permit was received and is being reviewed for accuracy.
Most May bills are being paid from the water, sewer and fire hydrant accounts. One requisition will be presented for engineering items for closeout and as-builts of the WWTP projects.
ROAD COMMITTEE REPORT 6-02-08
In Attendance: Martha Bertolet, Elaine Swavely, Dale Schlenker, Roger Stetzler, Rick Pickel – Public Works Superintendent; Lynda Albright – Borough Manager; John Leonforte – Building Inspector
PROPERTY COMMITTEE JUNE 10, 2008 MUNICIPAL CENTER – 3 PM ATTENDING: Lynda Albright, John Leonforte, Martha Bertolet, Jeanette Heckman, Elaine Swavely Roger Stetzler & Dale Schlenker
CHAIRMAN OF PROPERTY Dale R. Schlenker OLD BUSINESS None NEW BUSINESS On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roger Stetzler authorizing the solicitor to advertise for adoption of the proposed ordinance dealing with Property Transfer Fees. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely NAYES – None On the recommendation of the Property Committee, a motion was made by Martha Bertolet and seconded by Dale Schlenker approving a resolution to increase zoning variance/special exception fees from $500 to $750, effective immediately. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely NAYES – None On the recommendation of the Road Committee, a motion was made by Roger Stetzler and seconded by Dale Schlenker to authorize the additional engineering services to Barry Isett & Assoc. in the amount of approximately $6,850.00 for the South 4th and Hawkridge Drive proposed signal installation. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely NAYES – None On the recommendation of the Planning Commission, a motion was made by Dale Schlenker and seconded by Heather Berger approving the Elm Street Boundary as follows: starting at Peach Alley and Walnut Street south to Arch, east on Arch to S. 3rd, south on S. 3rd to Maple (including the Reading Railroad Museum), east on Maple to Primrose Alley, north on Primrose to the Hamburg Manufacturing Private Alley (to also encompass the area known as the Borough Tot Lot), west on the private alley to S. 4th St., North on S. 4th to Walnut and west on Walnut to Peach Alley. ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler, H. Berger, E. Swavely NAYES – None A motion was made by Dale Schlenker and seconded by Heather Berger to approve payment of invoices totaling $302,351.09 ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker
NAYES – None D. Schlenker abstained from the invoice from Schlenker Motors. LIST OF BILLS AT & T 33.05 A. R. ADAM & SON 875.00 ALLIED WASTE MGT 20,664.00 BARRY ISETT & ASSC. 8,112.90 BERKS MONT NEWSPAPERS 304.59 KEITH BROBST 300.00 ROY C. DEL ROSARIO 542.50 E-MAC DAIRY BRUSH 104.40 EMC INSURANCE 14,415.90 J. E. FINK & SONS 42.45 FISHER DAM AUTO 151.05 HAMBURG MUNICIPAL AUTHORITY 131.60 HARTMAN JANITORIAL 1,675.00 LANTEK 281.50 LESHER’S APPLIANCES 350.00 LOWE’S 264.11 MARK-IT, INC. 129.80 MASANO BRADLEY 3,696.20 J. P. MASCARO 11,332.00 MAZAIKA CONCRETE 6,463.25 MET-ED 3,709.69 MOORE WALLACE 177.72 CASEY MOSER 487.16 NATL. ELEVATOR INSPECTION 60.00 NEXTEL COMMUNICATIONS 677.79 OUR TOWN FOUNDATION 2,350.00 PMHIC 26,514.24 PENN PRIDE 2,501.97 PITNEY BOWES 506.08 PRECISION DYNAMICS 420.51 QUARTERMASTER 20.41 RJR ENGINEERING 2,900.00 SA-SO TIMEWISE 916.44 SAM’S CLUB 7.22 SCHLENKER MOTORS 187.03 SCHWAN’S 30.54 CLARENCE SEAMAN, INC. 126.53 ROGER STETZLER 14.00 SYSTEMS DESIGN ENGINEERING 1,298.23 THREN’S AUTO 185.76 VAN BENNETT FOOD CO. INC. 2,350.50 WEIS MARKETS 13.20 ZEE MEDICAL SERVICE COMPANY 29.35 UNION FIRE CO. #1 OF HAMBURG 10,000.00 TOTAL 125,353.67 OUR TOWN FOUNDATION 20.00 BEST BUY 344.32 HEISTER, CHRISTINE 10.00 BOROUGH OF HAMBURG 50,000.00 BOROUGH OF HAMBURG – GROSS 93,887.52 BOROUGH OF HAMBURG – EMPR SHARE SS 5,653.32 CABELA’S 490.62 SAM’S CLUB 1,545.56 PETTY CASH 990.25 BERKS CO. TREASURER 278.50 BRADLEY SPECIALTIES 1,945.78 EMC INSURANCE 14,415.90 MASANO BRADLEY 5,187.03 MAZAIKA CONCRETE 1,126.85 MILLER MUNICIPAL 504.00 TRUCKO, INC. 142.86 YEAGER SUPPLY, INC. 454.91 TOTAL 176,997.42 TOTAL FOR APPROVAL $302,351.09 SOLICITORS REPORT An executive session was held from 7:10 p.m. to 8:45 p.m. to discuss personnel matters. INFORMATION ITEMS
There being no further business, the meeting adjourned at 8:50 p.m. on the motion of Heather Berger and seconded by Roger Stetzler. ATTEST:
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