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MINUTES FROM THE MARCH 16, 2006 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stephen H. Blefgen, Judy E. Romig Members Absent - Stanley E. Dietrich, Roger G. Kuhns Also Present – Attorney Steven Flaherty, Jonathan I. McEvoy-RBC, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Lynda G. Albright- Borough Manager, Denise L. Clare-Secretary PennVest should be PennWorks in the March 8 minutes. A motion was made by Steve Blefgen and seconded by Judy Romig to approve the February 22 and March 8 minutes as amended. ROLL CALL: Ayes- Smith, Fink, Blefgen, Romig Nayes- None VISITORS Steve Flaherty and Jonathan McEvoy were in attendance regarding the financing for the WWTP project. Steve Flaherty gave a briefing on what was discussed at the March 8, 2006 meeting. There are different funding sources available. There is bank financing on tax exempt or public bond transactions. Information can be put out to get the best bank rates. At least 2 banks have already requested the information. The figures presented can be recalculated if Leesport Bank is not the lowest. Jonathan McEvoy handed out the numbers on the 2 options we have at this point. The handout was reviewed. Steve Blefgen asked to have information on 20 and 25-year loans as well as the 30 already received. It was reported that at the Tilden Township meeting it was suggested to get proposals from other banks. Tilden Township is behind the project. The guarantee for Windsor Township is an open issue since the township would guarantee with taxing the residents not all of which are on the sewer system. It was suggested to have a special meeting to go over the numbers that will be coming in. Then it can be presented to Borough Council and Windsor Township to get their blessing and guarantees. The meeting will be held on Wednesday, April 5, 2006 at 7:00 p.m. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Jan.-06 Credits Debits Bal.-Feb.06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 75,665.89 $ 210.44 $ 75,876.33 1576025848 Water-1995 Debt Ser. Res. Fund $229,750.79 $ 638.99 $230,389.78 1576025857 Water-1995 B, R, & I $694,174.24 $ 1,930.67 ($4,383.58) $691,721.33 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 Water Sales/Penalties $ 42,306.76 Cert Fees, Constable Fees, Final Fees $ 727.00 Interest $ 370.29 Miscellaneous $ 161.50 $ 43,565.55 $ 275,145.93 Less Paid Out $ (24,312.91) Balance in Treasury – February 28, 2006 $ 250,833.02 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on February 1, 2006 $ 149,088.30 Fire hydrant fees/penalties $ 2,243.05 Interest $ 203.93 $ 2,446.98 $ 151,535.28 Less Paid Out $ ( 2,695.50) Balance In Treasury – February 28, 2006 $ 148,839.78 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on February 1, 2006 $ 313,328.68 Sewer Rentals/Penalties $ 77,224.79 WTMA Rentals/Penalties $ 2,633.74 Interest $ 534.09 Sewer Tap-In Fee $ 3,000.00 Miscellaneous $ 224.15
$ 396,945.45 Less Paid Out $ (64,889.95) Balance in Treasury – February 28, 2006 $ 332,055.50 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING MARCH 16, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 2/1/06 $ 453,174.92 INTEREST $ 1,148.70 DEPOSIT-TILDEN REIMBURSEMENT $ 126,925.21 TOTAL RECEIPTS FOR THE MONTH OF FEBRUARY $ 581,248.83 LESS PAID OUT $ (46,596.70) SYSTEMS DESIGN ENGINEERING, INC. $29,022.50 HAMBURG MUNICIPAL AUTHORITY $ 474.20 PIKELAND CONSTRUCTION $17,100.00 BALANCE IN CHECKING 2/28/06 $ 534,652.13 LYNDA G. ALBRIGHT, BOROUGH MANAGERA motion was made by Dave Fink and seconded by Judy Romig to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Romig Nayes- None At this time the bids for the TV inspection and grouting project for 2006 were opened. The following bids were received: Tri-State Grouting $ 86,917.00 Video Pipe Services $ 60,499.50 Allstate Power-Vac $135,337.60 AAA Pipe Cleaning Corp. $154,067.50 A motion was made by Dave Fink and seconded by Steve Blefgen to give the intent to award and notice to proceed to Video Pipe Services pending review by Greg Unger. ROLL CALL: Ayes- Smith, Fink, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY SANITARY SEWER SYSTEM
WWTP PROJECT Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:
CORRECTIVE ACTION PLAN and I/I WORK Systems Design Engineering, Inc. is continuing dialog with DEP on the Connection Management Plan. The 2005 Report has been prepared and submitted. Copies have been submitted to the Authority and Superintendent. Contact with Lisa Trakis from the EPA was accomplished to coordinate EPA and PA DEP schedules. Ms. Trakis has requested some additional information pertaining to the work completed, bypass events and Chapter 94 information. This information is being forwarded. Ms. Trakis stated she will provide in written form their consideration of the end of bypass dates that differ from DEP after receipt of the Chapter 94 information.
WISSAHICKON WATER No items this report period. PROJECTS The application for the design of the force main upgrade of the Edenburg Pump Station has been submitted to DEP. WATER SYSTEM
Requisition 198 Systems Design Engineering, Inc. $19,627.79 Requisition 199 Pikeland Construction $48,825.00 Greg Unger reported that a pre-construction meeting was held on March 16 and all 3 contractors were in attendance. Greg Unger reported that Dutchland has started their work. Greg Unger stated that he spoke with Bob Allen regarding grant money. The application for the Edenburg Pump Station will be submitted tomorrow. Greg Unger reported that the Pine Street Pump Station work is going well. Some work was done at 1:00 am during low flow. Helene Subdivision-The updated plans have most concerns/issues addressed. There will be public water/sewer to 48 homes. A planning module has been submitted. Greg Unger recommended filling out and stating to DEP that the Authority is aware of the overload and that the expansion will be complete by the end of 2006. A motion was made by Steve Blefgen and seconded by Dave Fink to approval the submittal of the planning module for the Helene Subdivision recognizing the hydraulic overload and the correction action plan in place for the Pine Street Pump Station and Wastewater Treatment Plant. ROLL CALL: Ayes- Smith, Fink, Blefgen, Romig Nayes- None A motion was made by Judy Romig and seconded by Dave Fink to execute contract #3 for the WWTP. ROLL CALL: Ayes- Smith, Fink, Blefgen, Romig Nayes- None Charles Fitzpatrick asked about the status of Wissahickon Water. Greg Unger stated that there is nothing to report. Greg Unger spoke with John Leonforte (building inspector) today and found that Hamburg has opted out of ADA rules so the State will have to do it. The Authority will need to submit to Labor & Industry (L & I). A ramp will be needed to the men’s and ladies rooms because there are 2 steps down. We were hoping to be grandfathered. L & I has allowed John Leonforte to issue permits. SOLICITOR’S REPORT Charles Fitzpatrick reported that Wissahickon Water has not sent back the agreement. They cannot get water until they do. Steve Smith asked about the banks that will be submitting proposals. Charles Fitzpatrick stated that at this point it is M & T Bank, Commonwealth Bank (Blue Ball), Fulton Bank and Sovereign Bank. The information has been sent to them. Steve Blefgen asked Charles Fitzpatrick about Judy Romig voting on everything or just sewer votes. Charles Fitzpatrick will have to look at the agreement. The By-laws also have to be revised. BOROUGH MANAGER’S REPORT Lynda Albright stated that she received a letter from Arlene & Evelyn Seaman of Pine Street refusing access to their property for meter reading or change the water meter. They want insurance or some other kind of protection for themselves to allow this. Charles Fitzpatrick suggested billing them the maximum amount until they allow admittance. A letter requesting water/sewer service for the former Wright’s Knitting Building has been received. The letter has been reviewed by Greg Unger. There are 27 proposed units and they have 12 EDU’s credited to the building. Will have a separate unit for washers & dryers. Should the extra EDU’s be billed or not? No extra will be billed at this time. It was asked if an EDU should be billed for a sprinkler connection. Lynda Albright stated that it would not since there is already a sprinkler connection allocated to the building. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report February 2006 Water All water for the month was from the surface source. A water leak at Hamburg Center caused a few anxious moments and some difficulty in maintaining the finished water tank level. Personnel at Hamburg Center were very cooperative in helping maintain a suitable level in our reservoir and their storage tank. Flow to Hamburg Center has dropped off since the leak repair. Operations in regard to Hamburg Center have become more stable since they have had some changes made to their instrumentation and are filling their tank at night. This has allowed us to maintain a more constant flow through the filters. Wastewater The #3 secondary clarifier started leaking oil and needs seal and bearing replacement. Parts are on suite and I expect the repair to be done shortly. In the meantime the tank is off line but we are meeting permit parameters. We continue to experience ph problems and are controlling the effluent ph with soda ash. We are trying to manipulate the air feeds to bring the ph under control in the aerator with limited success. Work has started on the upgrade of the Pine Street Pumping Station. The contractor has done some demolition and has also installed some of the piping for the new force main. Work is progressing at a good pace and should pick up as the weather breaks. Contracts have been awarded for the upgrade and expansion of the wastewater treatment plant and work should begin within the next few weeks. Keith L. Brobst Water& Wastewater Superintendent Keith Brobst was not at the meeting. CORRESPONDENCE LIST CORRESPONDENCE RECEIVED FOR THE HAMBURG MUNICIPAL AUTHORITY FROM 2/15/06 TO 3/16/06 AS FOLLOWS:
Request for Planning Module approval for the Helene Townhouses in Windsor
Township – dated 3/7/06. BILLS & REQUISITIONS The Secretary reported that the amount for Systems Design Engineering, Inc. should be $3,020.93 for sewer. Judy Romig asked what distilled water is used for. It is used for lab work. A motion was made by Dave Fink and seconded by Steve Blefgen to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen Nayes- None Abstain-Romig HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID MARCH 16, 2006
AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 59.56 BarleySnyder w-98.75-s-343.75 442.50 BarleySnyder w-507.00-s-633.00 1,140.00 Berks Envirotech, Inc. s-February permit work 320.44 Berks-Mont Newspapers, Inc. s-publish meeting notice 33.56 Borough of Hamburg w-88.47-s-205.79 294.26 Crystal Springs s-distilled water 71.88 Deltronics Corporation s-replace pump seal 6,664.99 Exeter Supply Co., Inc. w-fire hydrant parts 140.00 Hamburg Municipal Authority s-utility bills 153.68 Hach Company w-CL17 chlorine reagent 107.85 Hach Company w-supplies 236.80 Hepner’s Glass Shop w-3 pieces lexan 64.95 Kershner, Mike s-repairs at pump station 910.60 Koletar, Stephen H. w-constable fees 137.50 Kuzan’s True Value w-73.67-s-54.66 128.33 Lehigh Valley Balances s-calibrate balance & weights 188.00 Liquid Motion Inc. w-120.00-s-3308.00 3,428.00 Met-Ed w-1585.49-s-7512.41 9,097.90 Mountain View Supply W-14.47-s-240.11 254.58 PA One Call System, Inc. w-8.07-s-8.08 16.15 PPL Gas Utilities s-utility bills 3,489.01 Penn Pride, Inc. w-57.46-s-139.54 197.00 Pollu-tech Inc. s-polymer 2,520.00 Reading Eagle Co. s-sewer system bid 522.04 Reading Eagle Co. s-publish meeting notice 32.44 Reider, MJ Associates s-laboratory services 1,320.00 Reider, MJ Associates w-laboratory services 260.00 Schaeffer, Richard M. s-open lateral 175 North 3rd 92.00 Stetzler, Roger L. s-repair blower room door 40.00 Systems Design Engineering, Inc. w-395.16-s-3020.93 3,416.09 Thren’s Auto Parts s-supplies 28.48 United Parcel Service s-delivery charge 22.68 Univar USA Inc. s-liquid chlorine 941.75 Univar USA Inc. s-sulfur dioxide 1,269.56 Verizon w-103.53-s-230.74 334.27 Wertley Machine Shop w-105.00-s-1139.54 1,244.54 TOTAL $39,635.94 Bills To Be Paid total water $ 4,163.73 total sewer $35,472.21 Bills Paid During The Month total water $18,873.56 total sewer $29,617.64
Grand Total For Approval total water $23,037.29 total sewer $65,089.85 $88,127.14 PREPAID INVOICE LIST Clare, David A. w-meter reader $ 194.35 Hartman, Russel w-meter reader 122.22 Miller, Ann M. w-meter reader 177.45 Borough of Hamburg w-18253.98-s-29476.98 47,730.96 Petty Cash s-petty cash 15.09 Postmaster of Hamburg w-125.56-s-125.57 251.13 TOTAL $48,491.20 Requisition #198 Sewer B,R, & I $19,627.79 Systems Design Engineering WWTP Upgrade Requisition #199 Sewer B,R, & I $48,825.00 Pikeland Construction Application #2-PSPS A motion was made by Judy Romig and seconded by Steve Blefgen to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Dave Fink asked Lynda Albright about the police giving permission for reservoir parking. Lynda Albright stated that this will be discussed at an Authority work session. There being no further business, a motion was made by Judy Romig to adjourn the meeting at 8:57 p.m. Attest: Denise L. Clare, Recording Secretary |
