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MINUTES FROM MARCH 21, 2007 AUTHORITY MEETING The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:05 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Stephen H. BlefgenMembers Absent - Roger G. Kuhns, Judy E. Romig Also Present – Gregory T. Unger-SDE, Charles Haws-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager,Denise L. Clare-Secretary A motion was made by Dave Fink and seconded by Stan Dietrich to accept the minutes of the last meeting. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Jan. 07 Credits Debits Bal.-Feb. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 78,170.37 $ 313.55 $ 78,483.92 1576025848 Water-1995 Debt Ser. Res. Fund $245,918.03 $ 986.42 $246,904.45 1576025857 Water-1995 B, R, & I $660,117.00 $ 2,648.69 $662,765.69 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY February 1, 2007 to February 28, 2007 Water Revenue Account – Balance on February 1, 2007 $ 370,919.55 Water Sales/Penalties $ 40,760.08 Cert Fees, Constable Fees, Final Fees $ 742.50 Interest $ 1,346.57 Miscellaneous $ 142.39 $ 42,991.54 $ 413,911.09 Less Paid Out $ (31,849.49) Balance in Treasury – February 28, 2007 $ 382,061.60 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on February 1, 2007 $ 19,835.11 Fire hydrant fees/penalties $ 25,152.01 Interest $ 146.70 $ 25,298.71 $ 45,133.82 Less Paid Out $ ( 0.00) Balance In Treasury – February 28, 2007 $ 45,133.82 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on February 1, 2007 $ 174,368.35 Fire hydrant fees/penalties $ 2,272.43 Interest $ 576.58 $ 2,849.01 $ 177,217.36 Less Paid Out $ (1,181.60) Balance In Treasury – February 28, 2007 $ 176,035.76 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on February 1, 2007 $ 239,554.36 Sewer Rentals/Penalties $ 98,496.49 WTMA Rentals/Penalties $ 4,685.34 Interest $ 1,219.28 Tilden Township Debt Payment $ 30,924.89
$ 374,880.36 Less Paid Out $ (71,304.46) Less Transfer to M & T Bank $ (80,336.93) Balance in Treasury – February 28, 2007 $ 223,238.97 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING MARCH 21, 2007
CHECKING ACCOUNT - BALANCE IN CHECKING 2/1/07 $ 269,442.25 INTEREST $ 711.85 TOTAL RECEIPTS FOR THE MONTH OF FEBRUARY $ 270,154.10 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 2/28/07 $ 270,154.10
Stan Dietrich asked where the fire hydrant money went. Keith Brobst stated that it went for parts. Stan Dietrich stated that it was not on the list of bills. Keith Brobst stated it would have been on last month’s report. A motion was made by Stan Dietrich and seconded by Steve Blefgen to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT March 21, 2007
SANITARY SEWER SYSTEM
Work completed this period:
The tie over into the new clarifiers was completed on Tuesday, January 9, 2007. The new clarifiers are now being used. The oxidation ditch was started on Monday, January 15, 2007. DEP inspected the facilities prior to start-up on Tuesday, January 2, 2007 and again on February 12, 2007. Applications for Payment
DESCCO Design and Construction Application No. 12 (Requisition 251) Amount $ 34,675.00 Balance on Contract $1,451,939.00
J.B. Electric Corp. Application No. 9 (Requisition 252) Amount $ 66,975.00 Balance on Contract $260,278.55
Systems Design Engineering, Inc. has submitted payment applications for the second and final draw on the PennWorks Loan. The Authority has received confirmation of the DCED allocation of the Berks County grant in the amount of $130,000 per year for 10 years ($1,300,000 total). Documentation is being processed for submittal to Berks County for the $130,000 payment.
PUMP STATION PROJECT
Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:
The Award and Notice to Proceed was issued on January 20, 2006. Work this period included: The project is substantially complete. Punch list items are being completed. Project closeout is in progress.
WATER SYSTEM
The project is progressing on schedule.
Requisition 251 DESCCO Design and Construction $34,675.00 Requisition 252 J.B. Electric Corp. $66,975.00 Requisition 253 Systems Design Engineering, Inc. $13,058.97 Requisition 254 Video Pipe Services $26,388.05 Requisition 314 Systems Design Engineering, Inc. $ 927.56
Greg Unger reported that the yard work will be done at the WWTP when it is dryer outside and then the job will be done. At this time, Greg Unger opened the bids for the comminutor for the Edenburg Pump Station. The engineer’s estimate is $40,000-$50,000. Johnston Construction Co. $53,305.00 Pikeland Construction, Inc. $67,000.00 The McElwee Group $67,200.00 4-M Construction Services Co. $52,950.00 Eastern Environmental Contractors, Inc. $43,930.00 Destine Company, LLC $53,100.00 Heisey Mechanical, Ltd. $38,650.00 A motion was made by Steve Blefgen and seconded by Dave Fink to give the Intent to Award and Notice to Proceed based on reviews by the engineer and solicitor. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None Greg Unger reported that the system worked as expected during the recent fire in the downtown district. Keith Brobst stated that he has a call into the fire chief about this. Dave Fink stated that the Authority needs to address the radon levels at Well 5. Greg Unger stated that a ventilator needs to me included. Keith Brobst will add an exhaust fan for when the system runs. Dave Fink reported that the mag meter pit (vault) is getting water in it. Greg Unger stated that this is a historic problem. Greg Unger will have a recommendation to present at the next meeting. SOLICITOR’S REPORT Charles (Chip) Haws was in attendance in the absence of Charles Fitzpatrick. Chip Haws reported that the EPA fine is still at $51,000 but 40% was to go towards a project to improve the system. EPA has rejected the proposals the Authority submitted. There is now a new judge on the case. EPA is willing to give payment arrangements and allow 9 months to pay but at 4% interest ($853.00). It was suggested to pay the fine and move on. Lynda Albright suggested using monies from the B,R, & I fund from Leesport Bank. Greg Unger stated that it should be paid out of the sewer use fund. A motion was made by Steve Blefgen and seconded by Dave Fink to approve the execution of consent agreement subject to payment plan language being removed from the final order in the amount of $51,000. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None BOROUGH MANAGER’S REPORT Lynda Albright reported that Cheryl Haas from Tilden Township had an audit and questions the payments from Tilden Township to the Authority. Greg Unger stated that this should be done automatically and that Tilden Township should not have to be billed monthly. They should make monthly payments per the schedule. The amortization schedule money should go to the bank. Lynda Albright reported receiving a letter from Penn Dot requesting a recommendation for Dutchland Construction. Greg Unger will take care of responding. Lynda Albright received a letter from CAP regarding their summer activities. Their annual event is to be held July 6-15. They are aware of the gate locking they are required to do. This is an annual event and is allowed to be done. GOALS-They will be having an event on June 9 and August 5 at Pulpit Rock. A hold harmless agreement has been received for the June 9 event. The August event is a memorial race. The whole area of the AT cannot be used for this purpose. Lynda Albright will notify GOALS of this. They may have their events as scheduled. A group of Boy Scouts will be hiking the trail this weekend and have asked permission to bring a grill to use on the parking lot. This may be done. There is an EDU issue at the American House Hotel. There is 1 EDU for the rooms. There will be less rooms after the renovations however, each room will have its own bathroom. So after everything is complete there will be the bar room, the restaurant and 20 rooms. How should the EDU’s be billed for? It should be based on the 1990 usage like everyone else. Lynda Albright will get the numbers together and meet with Greg Unger and Charles Fitzpatrick. Villas at Hamburg-Darrin Heckman contacted Solicitor Heidi Masano regarding the improvements agreement. 2 will be needed, one for the Borough and one for the Authority. Ms. Masano told Darrin Heckman that everything could be done on one agreement. Lynda Albright informed Heidi Masano that 2 would be needed. Lynda Albright asked the Authority if they want a separate agreement. Greg Unger stated that it should not be combined and the they are 2 separate entities. CORRESPONDENCE LIST CORRESPONDENCE NOTES RECEIVED FROM FEBRUARY 22, 2007 TO MARCH 21, 2007
SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report February 2007
Water The plant remains off line while the control system is being replaced. Tony, Greg, and I met with OCC to finalize the design. The cold snap we experienced caused a few problems. We had several "no water" complaints that turned out to be frozen pipes. We also had a few main leaks but considering how bitterly cold it was, we came through pretty well. During the early month snowstorm there were two incidents where the sprinklers at Exide leaked. While the amount of water used wasn’t enough to cause problems, isolating them from the main also puts other customers out of service. The Authority is taking steps to remedy this issue. Wastewater Construction slowed during February. The contractor took advantage of the cold weather to service equipment. They are back at it and working on the indoor renovations. While we are experiencing some "growing pains", operations are going well. Total chlorine levels are fluctuating for no apparent reason and we will report on violation. We may have torn seals in the secondary clarifiers and will be emptying them shortly for inspection and repair. Effluent quality has been pretty good and other than the chlorine problem we are meeting permit requirements. Keith Brobst approached the Authority regarding the purchase of a used bolt and pipe threading machine. The cost would be $1,500. A new one from Grainger runs $5,600. A motion was made by Steve Blefgen and seconded by Dave Finke to purchase the used threading machine at a cost of $1,500. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None BILLS & REQUISITIONS Stan Dietrich asked about the Berks Envirotech bill. Is this a monthly thing? Keith Brobst stated that it has nothing to do with the plant. Lynda Albright stated that it is SEO work and it gets reimbursed at the end of the year. Stan Dietrich asked about the USA Bluebook. Does it get used a lot? Keith Brobst stated that it is on and off but more lately. A motion was made by Stan Dietrich and seconded by Dave Fink to approve the bills and pay them. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None
HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID MARCH 21, 2007
AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 60.08 BarleySnyder w-646.27-s-1990.88 2,637.15 BarleySnyder w-339.10-s-530.90 870.00 Berks Envirotech, Inc. s-February permit work 169.87 Berks Products Corp w-supplies 309.57 Borough of Hamburg w-83.86-s-437.46 521.32 DelRosario, Roy C. w-constable fees 104.96 Ehrlich Co. Inc. s-monthly pest service 39.00 Exeter Supply Co., Inc. w-1035.10-s-288.01 1,323.11 Four Star Electronics w-248.00-s-496.00 744.00 Hamburg Municipal Authority s-utility bills 34.52 Hach Company w-chlorine reagent 119.03 Kershner, Mike w-replace lamps at plant 458.00 Lehigh Valley Balances s-calibrate balance & weir 188.00 Liquid Motion Inc. s-sludge disposal 13,050.00 Met-Ed s-utility bills 9,313.17 Mountain View Supply w-122.95-s-31.35 154.30 PA One Call System, Inc. w-6.78-s-6.77 13.55 PPL Gas Utilities s-utility bills 3,559.23 Penn Fuel Propane w-propane 607.53
Penn Pride, Inc. w-95.08-s-319.32 319.32 Penn State s-2 seminars, 2 employees 780.00 Pickel’s General Hauling w-haul stone for ditches 124.00 Pollu-tech Inc. s-polymer 2,037.00 Reading Eagle Co. s-advertise bids for comm. 228.45 Reider, MJ Associates s-laboratory services 2,732.00 Reider, MJ Associates w-laboratory services 332.00 Rodney Loeb Septic Service s-pump Ridge Lawn wet well 97.50 Systems Design Engineering, Inc. w-603.76-s-3643.70 4,247.46 Thren’s Auto Parts s-supplies 78.62 United Parcel Service s-return charge 13.15 USA Bluebook s-pump head 152.67 Verizon w-116.94-s-247.87 264.81 Wertley Machine Shop s-blower repairs 695.68 Zee Medical Service Company s-restock medical cabinet 25.35
TOTAL $46,518.95
Bills To Be Paid total water $ 5,413.01 total sewer $ 41,105.94 Bills Paid During The Month total water $ 24,372.41 total sewer $117,805.85
Grand Total For Approval total water $ 29,785.42 total sewer $158,911.79 $188,697.21 PREPAID INVOICE LIST
Brobst, Keith L. s-Norton internet security $ 59.54 HMA-Sewer Transfer s-transfer of revenues 17,255.67 Nalco Co s-polymer 734.70 Met-Ed w-2724.67-s-8230.89 10,955.56 HMA-Sewer Transfer s-transfer of revenue 63,081.26 Clare, David A. w-meter reader 196.30 Miller, Ann M. w-meter reader 177.45 Sonon, Craig A. w-meter reader 122.20 Borough of Hamburg w-1301.29-s-1301.29 2,602.58 Borough of Hamburg w-19723.32-s-27015.32 46,738.64 Postmaster of Hamburg w-127.18-s-127.18 254.36
TOTAL $142,178.26
Requisition #251 Sewer B,R, & I $34,675.00 DESCCO Design & Construction WWTP-Contract A
Requisition #252 Sewer B,R, & I $66,975.00 J.B. Electric WWTP-Contract B Requisition #253 Sewer B,R, & I $13,058.97 Systems Design Engineering, Inc. WWTP Engineering Requisition #254 Sewer B,R, & I $26,388.05 Video Pipe Service WWTP-Contract B Requisition #314 Water B,R, & I $ 927.56 Systems Design Engineering, Inc. WFP Control Rebuild A motion was made by Stan Dietrich and seconded by Steve Blefgen to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None A motion was made by Stan Dietrich and seconded by Steve Blefgen to approve reimbursement #4 to the operating fund in the amount of $102,940.27. ROLL CALL: Ayes- Smith, Fink, Dietrich, Blefgen Nayes- None NEW BUSINESS None OLD BUSINESS There being no further business, a motion was made by Steve Blefgen to adjourn the meeting at 8:30 p.m. Attest: Denise L. Clare, Recording Secretary
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