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MINUTES OF THE MAY 16, 2007 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Stanley E. Dietrich, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - None Also Present – Tom Vidock-Port Clinton Borough, Barry Reppert-Port Clinton Borough, Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Denise L. Clare-SecretaryA motion was made by Judy Romig and seconded by Stan Dietrich to approve the April minutes as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None VISITORS Tom Vidock and Barry Reppert were in attendance regarding Port Clinton Borough tying into the Hamburg Municipal Authority’s sewer system. Charles Fitzpatrick stated that they have their own pump station but is looking for the Authority to take over operations and/or the pump station. With Tilden Township there is an inter-municipal agreement in which the Authority accepts their sewer and Tilden Township operates their system. In Windsor Township and the Borough of Hamburg are part of the Authority and the Authority operates the system. Tom Vidock stated that Port Clinton is looking for 165 EDU’s and 45,000 gpd of capacity and are open to options. Port Clinton does not have any full time staff. Port Clinton is looking to be treated like Windsor Township. Tom Vidock stated that they have looked into tying into the Schuylkill County system as well. There would be one pump station that is gravity fed. Charles Fitzpatrick asked if there would be any industrial discharge. Tom Vidock stated that there would not, it would be all household and restaurants. The railroad may tie in sometime down the road. Charles Fitzpatrick asked if there is a date for this tie-in to occur. Tom Vidock stated that at this time Port Clinton is looking into funding. The project is expected to cost $3,000,000 and Port Clinton is looking for 75% in grant money and finance the remainder through PennVest. Charles Fitzpatrick stated that Port Clinton should convey their system to the Authority like Windsor Township did. The water in Port Clinton is private and serves about 1/2 the town. The only customers with meters are the ones tied into the water system. Greg Unger stated that they are looking to have a 4" force main and to have the connections done quickly. The average use is to be 28,000-30,000 gpd. Stan Dietrich asked about the pump station size. Greg Unger stated that the proposed size is adequate. Steve Blefgen wants to see the plans prior to making a decision. The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Mar. 07 Credits Debits Bal.-Apr. 07 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 78,768.19 $111,700.31 $190,468.50 1576025848 Water-1995 Debt Ser. Res. Fund $247,798.75 $ 996.45 ($20,903.95) $227,891.25 1576025857 Water-1995 B, R, & I $663,113.69 $ 17,833.97 ($16,688.22) $664,259.44 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00
HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY April 1, 2007 to April 30, 2007 Water Revenue Account – Balance on April 1, 2007 $ 405,796.36 Water Sales/Penalties $ 39,090.90 Cert Fees, Constable Fees, Final Fees $ 799.38 BRI Interest $ 15,760.66 Interest $ 1,639.80 Debt Service Reserve Interest $ 5,737.81 $ 63,028.55 $ 468,824.91 Less Paid Out $ (141,785.07) Balance in Treasury – April 30, 2007 $ 327,039.84 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on April 1, 2007 $ 45,310.33 Fire hydrant fees/penalties $ Interest $ 159.04 $ 159.04 $ 45,469.37 Less Paid Out $ ( 0.00) Balance In Treasury – April 30, 2007 $ 45,469.37 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on April 1, 2007 $ 179,019.25 Fire hydrant fees/penalties $ 2,146.19 Interest $ 635.88 $ 2,782.07 $ 181,801.32 Less Paid Out $ ( 0.00) Balance In Treasury – April 30, 2007 $ 181,801.32 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on April 1, 2007 $ 410,844.80 Sewer Rentals/Penalties $ 41,860.23 WTMA Rentals/Penalties $ 27,420.45 Interest $ 1,695.86 Miscellaneous $ 30.00 Sewer Tap In Fees $ 3,000.00
$ 484,851.34 Less Paid Out $ (146,245.57) Balance in Treasury – April 30, 2007 $ 338,605.77 BOROUGH TREASURER
Hamburg, PA May 16, 2007 7:00 p.m. SEWER BR & I ACCOUNT AUTHORITY MEETING MAY 16, 2007
CHECKING ACCOUNT - BALANCE IN CHECKING 4/1/07 $ 270,944.32INTEREST $ 766.95 TOTAL RECEIPTS FOR THE MONTH OF APRIL $ 271,711.27 LESS PAID OUT $ (0.00) BALANCE IN CHECKING 4/30/07 $ 271,711.27
Judy Romig asked if the large amount needs to be kept in the sewer B,R, & I account. If half the money was invested more interest would be made. Greg Unger suggested holding off until the construction was complete and then see what is left. A motion was made by Stan Dietrich and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as written. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None ENGINEER’S REPORT SANITARY SEWER SYSTEM
Work completed this period:
Applications for Payment DESCCO Design and Construction Application No. 13 (Requisition 258) Amount $130,938.00 Balance on Contract $1,208,646.00 J.B. Electric Corp. Application No. 10 (Requisition 259) Amount $ 31,255.00 Balance on Contract $203,848.55
PUMP STATION PROJECT Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:
The Award and Notice to Proceed was issued on January 20, 2006. Work this period included:
Applications for Payment Pikeland Construction, Inc. Amount $ 0.00 Balance on Contract $7,500.00 Pagoda Electrical Amount $ 0.00 Balance on Contract $ 0.00 WISSAHICKON WATER (no change) Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details. PROJECTS Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting. The force main installation is complete with exception of the restoration and repaving. The Contractor has been notified to complete the restoration. WATER SYSTEM
The project is progressing on schedule.
Requisition 258 DESCCO Design and Construction $130,938.00 Requisition 259 J.B. Electric Corp. $ 31,255.00 Requisition 260 J.T. Seeley $ 2,697.00 Requisition 261 Riordan Materials $ 1,574.00 Requisition 262 Systems Design Engineering, Inc. $ 13,115.69 Greg Unger went over a handout regarding sewer repairs that need to be addressed. These figures reflect minimum road restoration. This would be included in the annual $75,000 I & I money. B,R, & I money could also be used to do all the repairs at once. Dave Fink asked if the Authority would be caught short is the work is done at one time. Greg Unger stated probably not unless Ridge Lawn would need major repairs. Steve Blefgen feels the work should be done at one time. It would be cheaper to do only 1 bid process as well as material prices being more later on. DEP likes to see the repairs. It will also mean less water going into the WWTP. Greg Unger will bid it and add the lateral work. Greg Unger stated that there is escrow release #4 for Greth in the amount of $16,684.21that needs approval. A motion was made by Steve Blefgen and seconded by Judy Romig to approve escrow release #4 for Greth in the amount of $16,684.21. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None Greg Unger handed out the cost estimate for the water/sewer for the Villa’s in the amount of $211,163.57, this will be the amount of the letter of credit. A motion was made by Stan Dietrich and seconded by Dave Fink to approve the cost estimate as recommended by Systems Design Engineering, Inc. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None SOLICITOR’S REPORT Charles Fitzpatrick asked that the lien filing fee for the Seaman’s be waived. The work has been completed. This will be done. Charles Fitzpatrick reported that he has the municipal improvements agreement and has reviewed it. The cost estimate (received this evening) and the letter of credit are still needed. Charles Fitzpatrick stated that the EPA fine needs to be paid by August 8. All violations are included in this up to December 31, 2006. BOROUGH MANAGER’S REPORT None SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report April 2007 All water for the month was from the wells. A contract has been awarded to OCC of Reading to design, supply and install a new operating system for the water plant. Tony, Greg Unger and I have met with them several times and expect to have it installed next month. On Good Friday, a contractor installing a service, broke the 8" water main east of Edenburg. About 50 homes were out of service while repairs were made. This resulted in a boil water advisory for several days. I helped conduct several fire flow tests for local businesses and a developer who wants or needs to install sprinkler systems. Wastewater Construction continues to move right along. The heavy rain mid month created no issues at the plant. Ridge Lawn, however, continues to be a problem. The control floats have been hanging up, not letting the pumps start as they should, add in a power loss for several hours and we ended up pumping several loads of sewage from that station and hauling it to the plant. We had several violations for fecal coliform which left us a bit dumbfounded. Chlorine residuals that should have been more than adequate were not achieving a good kill. We believe the new effluent channel into the existing chlorine tank left us with inadequate mixing due to the location of the inlet. We have put one of the new contract tanks online and I think that will solve the problem. There was another PaDEP compliance inspection this month. All samples tested within permit parameters. I attended the preconstruction meeting fir the OTF Streetscape project. I will be in contact with the contractor in regard to making sure curb boxes allow access to the stops, and double running traps remain intact and vertical. We also plan to change the meters in meter boxes in the Streetscape area when they are exposed. These meters are all pretty old and due for replacement so we are taking the opportunity when it is easy.
Keith Brobst reported that the pipes in Ridge Lawn have been plugged. It is not known if they worked or not since we haven’t had any significant rain. Keith Brobst reported that there is a sinkhole in Edenburg across from Dave Fink’s house. Schlouch will dig it up next week. Dave Bonkovich will listen for leaks to see if this is the cause of the sinkhole. Stan Dietrich asked how the fire flow tests went. Keith Brobst stated that he didn’t get the figures yet. Charles Fitzpatrick asked what happened with the 239 Pine Street project. Greg Unger stated that he finally got the information he needed from Ludgate. A motion was made by Dave Fink and seconded by Judy Romig to ratify the approval of the plans for the 239 Pine Street Land Development. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None CORRESPONDENCE LIST None BILLS & REQUISITIONS Stan Dietrich asked about the Henn’s Garage bill. Which trick was this for? Keith Brobst stated that it was for the yellow water truck. Stan Dietrich asked how bad was it and Keith Brobst stated that it needed brakes, front end work and bearings. The Secretary gave the bill to Stan Dietrich for him to see the whole list. A motion was made by Roger Kuhns and seconded by Stan Dietrich to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None MAY 16, 2007
AT & T s-phone lease $ 14.55 AT & T w-monthly long distance 67.94 Barley/Snyder w-2747.10-s-712.90 3,460.00 Dalious Fire Equipment w-18.00-s-154.00 172.00 Ed’s Small Engine Repair s-repair push mower 19.25 Ehrlich Co. Inc. s-monthly pest service 41.00 Exeter Supply Co., Inc. w-curb stops 152.66 Fisher Scientific s-supplies 585.93 Fisher Scientific s-probe electrode 655.05 Grainger s-boots 123.66 Henn’s Garage w-truck repairs 1,180.03 Kershner, Mike s-sump pump controller 1,067.40 Kistler, Kermit K. Inc. w-filters 128.22 Kuzan’s True Value w-82.89-s-75.50 158.39 L/B Water Service Inc. w-1776.00-s-166.47 1,942.47 Liquid Motion Inc. s-sludge drying 9,075.00 Met-Ed w-3559.64-s-11909.99 15,469.63 Mountain View Supply s-supplies 11.75 PA Department Labor & Industry s-boiler certificate 44.00 PA One Call System, Inc. w-10.20-s-10.20 20.40 PPL Gas Utilities s-utility bills 1,617.08 Penn Fuel Propane w-propane 576.08 Penn Pride, Inc. w-48.02-s-247.52 295.54 Quill Corporation w-62.08-s-185.44 247.52 Reider, MJ Associates w-lab testing 662.00 Reider, MJ Associates s-lab testing 876.00 Systems Design Engineering, Inc. w-641.07-s-838.20 1,479.27 Thren’s Auto Parts w-supplies 26.28 USA Bluebook s-replacement controller 315.49 United States Plastic Corp s-plastic tank w/fitting 102.69 Univar USA Inc. s-chlorine/sulfur dioxide 1,005.38 Verizon w-112.44-s-244.87 357.31 Water Environment Federation s-dues 244.00 TOTAL $42,193.97 Bills To Be Paid total water $ 11,850.65 total sewer $ 30,343.32 Bills Paid During The Month total water $133,613.39 total sewer $113,400.11 Grand Total For Approval total water $145,464.04 total sewer $143,743.43 $289,207.47 PREPAID INVOICE LIST Adams, Dean s-crop damage by contractor $ 100.00 HMA-Sewer Transfer s-sewer revenue transfer 86,436.44 U.S. Bank NA w-debt payment 111,383.57 Borough of Hamburg w-83.86-s-217.92 301.78 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Sonon, Craig A. w-meter reader 191.75 Borough of Hamburg w-21475.82-s-26513.82 47,989.64 Postmaster of Hamburg w-131.94-s-131.93 263.87 TOTAL $163,335.75 Requisition #258 Sewer B,R, & I $130,938.00 DESCCO Design & Construction WWTP-Contract 1 Requisition #259 Sewer B,R, & I $31,255.00 J.B. Electric WWTP-Contract 2 Requisition #260 Sewer B,R, & I $ 2,697.00 J.T. Seeley & Co. Duplex Controller Requisition #261 Sewer B,R, & I $ 1,574.00 Riordan Materials Duplex Controller Requisition #262 Sewer B,R, & I $13,115.69 Systems Design Engineering, Inc. WWTP Engineering Stan Dietrich question Requisition #261 and the multitrode probe. Greg Unger stated that it is the new pump controller for Ridge Lawn. A motion was made by Stan Dietrich and seconded by Roger Kuhns to pay the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Dietrich, Kuhns, Blefgen, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Stan Dietrich asked about the money to transfer for the month. The Secretary stated that the figure was not given to her. A telephone survey will have to be done if necessary. There being no further business, a motion was made by Roger Kuhns to adjourn the meeting at 8:35 p.m. Attest: Denise L. Clare, Recording Secretary
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