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MINUTES OF THE MAY 17, 2006 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:08 p.m. Members Present - Stephen A. Smith, David A. Fink, Stephen H. Blefgen, Roger G. Kuhns, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present – Gregory T. Unger-SDE, Charles F. Fitzpatrick-Solicitor, Lynda G. Albright-Borough Manager (arrived 7:15 p.m.), Keith L. Brobst-Superintendent, Denise L. Clare-Secretary A motion was made by Steve Blefgen and seconded by Roger Kuhns to approve the April minutes as written. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None VISITORS None The Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports were reviewed. ACCT. # Account Name Bal.-Mar.-06 Credits Debits Bal.-Apr.06 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 76,094.66 $111,998.84 $188,093.50 1576025848 Water-1995 Debt Ser. Res. Fund $231,052.72 $ 788.96 ($3,950.43) $227,891.25 1576025857 Water-1995 B, R, & I $693,723.45 $ 2,368.80 ($11,933.07) $684,159.18 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 Hamburg, PA March 16, 2006 7:00 p.m. HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY April 1, 2006 to April 30, 2006 Water Revenue Account – Balance on April 1, 2006 $ 286,592.35 Water Sales/Penalties $ 60,364.20 Cert Fees, Constable Fees, Final Fees $ 847.50 Interest $ 16,831.82 Miscellaneous $ 48.50 $ 78,092.02 $ 364,684.37 Less Paid Out $ (138,580.35) Balance in Treasury – April 30, 2006 $ 226,104.02 __________________________________________________________________________________________________________ Wissahickon Water Account – Balance on April 1, 2006 $ - Water Sales/Penalties $ 109.48 Interest $ - $ 109.48 $ 109.48 Less Paid Out $ ( - ) Balance In Treasury – April 30, 2006 $ 109.48
Fire Hydrant Account – Balance on April 1, 2006 $ 150,238.89 Fire hydrant fees/penalties $ 2,052.15 Interest $ 397.18 $ 2,449.33 $ 152,688.22 Less Paid Out $ ( 2,836.00) Balance In Treasury – April 30, 2006 $ 149,852.22 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on April 1, 2006 $ 320,060.93 Sewer Rentals/Penalties $ 61,490.82 WTMA Rentals/Penalties $ 24,553.86 Interest $ 1,067.52 Sewer Tap-In Fee $ 3,000.00 Miscellaneous $ 337.50
$ 410,510.63 Less Paid Out $ (52,776.39) Balance in Treasury – April 30, 2006 $ 357,734.24 BOROUGH TREASURER SEWER BR & I ACCOUNT AUTHORITY MEETING MAY 17, 2006
CHECKING ACCOUNT - BALANCE IN CHECKING 4/1/06 $ 398,126.91 INTEREST $ 969.24 TOTAL RECEIPTS FOR THE MONTH OF FEBRUARY $ 399,096.15 LESS PAID OUT $ (176,287.40) SYSTEMS DESIGN ENGINEERING, INC. $ 21,685.40 DESCCO $125,712.00 PIKELAND CONSTRUCTION $ 28,890.00 BALANCE IN CHECKING 4/30/06 $ 222,808.75 LYNDA G. ALBRIGHT, BOROUGH MANAGER
Roger Kuhns asked what the fire hydrants fees and penalties were. The Secretary explained this. A motion was made by Dave Fink and seconded by Roger Kuhns to accept the Trustee Treasurer’s, Administrative Treasurer’s and Sewer B,R, & I reports as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY
SANITARY SEWER SYSTEM
General/Mechanical Contract DESCCO Design and Construction, Inc. Amount of Contract: $5,866,184.00 Electrical Contract J.B. Electric Corp. Amount of Contract: $983,469.00 HVAC Contract PSI Pumping Solutions Amount of Contract: $70,900.00 Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well.
Work completed this period: Oxidation Ditch excavation completed Clarifier excavation in progressClarifier below slab piping Clearing of outfall line Construction of new road in progress Clearing for garage, sludge and chlorine buildings Applications for Payment
DESCCO Design and Construction Application No. 2 (Requisition 203) Amount $41,400.00 Balance on Contract $5,699,072.00 Systems Design Engineering, Inc. assists the Solicitor on financing issues as required. The self liquidating debt report was completed and provided to Bond Counsel.
WATER SYSTEM
the water permit should be filed. Systems Design Engineering, Inc. is progressing with the permit amendment per direction of the Authority. WATER PROJECTS Systems Design Engineering, Inc. works with staff on minor operation and
maintenance issues as required. Requisition 203 DESCCO Design and Construction $41,400.00 Requisition 204 Systems Design Engineering, Inc. $23,568.77 Requisition 205 Pagoda Electric $ 5,400.00 Greg Unger reported that the Weidman Subdivision does not have water/sewer and this process is not changing anything. A motion was made by Judy Romig and seconded by Steve Blefgen to approve the Weidman Subdivision plans as presented and authorize Greg Unger to send letters accordingly. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None Hamburg Square: Seeking final land development approval for the second parcel to build a bank in the parking lot south of the existing building. This bank will be mostly drive-in customers. Greg Unger stated that the water/sewer should remain private but since there are 2 parcels an easement should be obtained. Greg Unger will send a letter. Greg Unger does not recommend approval of the plans at this time. Greg Unger reported that the WWTP/PSPS work is progressing well. Greg Unger showed a force main relocation plan. Greg Unger handed out the self-liquidating debt report. This includes the sewer budget projected for the next 5 years. The figures are shown with an increase to the current rates. It was discovered that the purchased services projections are incorrect. Lynda Albright asked about how long the Windsor Township debt service will remain in effect. Dave Fink thinks it goes until 2010. This will mean a decrease in revenue. Discussion on sewer rates was held as far as when to increase and by how much. Steve Blefgen suggested increasing the service charge to $65 and the overage rate to $50 for at least 2 years. Greg Unger will do the numbers and get out the information to the Authority members. A line item will be added for I & I for the $75,000/year we need to spend on this.
SOLICITOR’S REPORT Charles Fitzpatrick reported on the bond settlement. The papers have been filed with DCED and the project will go to closing on May 31. PennWorks loan & grant: Closing cannot be scheduled at this time, there is a hold on the funds. Charles Fitzpatrick will notify the Authority when he knows more. Charles Fitzpatrick has sent letters to the property owners in Edenburg regarding the R-O-W. 4 have responded and the letter sent to a property owner who moved will be redone and sent to the new owner. Charles Fitzpatrick stated that the residents were asked to pay $5.00/linear foot towards the new R-O-W. The present R-O-W will be shown to the residents so they can see its location and impact to them. BOROUGH MANAGER’S REPORT Lynda Albright stated that Met-Ed is looking for a R-O-W at Well 5. This would be for a new house and pole and will be outside the fenced in area. Keith Brobst and Tony LaScala have no issues with the stake out that has been done. A motion was made by Steve Blefgen and seconded by Roger Kuhns to allow the R-O-W to Met-Ed as requested. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None The articles of amendment need to be changed to allow for a 6-member board and for Judy Romig to be able to vote on water and sewer issues. Also adding that a majority is 4 members regardless of how many are in attendance. There will be one representative from Windsor Township and one from Tilden Township. A motion was made by Steve Blefgen and seconded by Dave Fink to Authorize Charles Fitzpatrick to submit the articles of amendment to Harrisburg to be filed. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None Lynda Albright asked Charles Fitzpatrick if he spoke to Larry Ernst regarding the deed of dedication for Edenburg Manor II. Charles Fitzpatrick indicated that he actually received the deed several months ago, but had forgotten about it. Lynda Albright then asked if anything was going to be done with the letter received last month from Larry Ernst requesting release from the letter of credit. It was stated that Windsor Township has already submitted their letter of release to Mr. Ernst. Since it is apparent there are manholes that need to be repaired/replaced, the Authority will not send a letter of release or accept the deed of dedication until such time all repairs/replacements have been made in this development. Lynda Albright asked if access has be gained on any of the outstanding I & I issues. Charles Fitzpatrick stated he is still working on obtaining administrative warrants. Keith Brobst suggested contacting the residents again since it has been a while since the last contact. SUPERINTENDENT’S REPORT Water & Wastewater Superintendent’s Report April 2006 Water Things were looking pretty bleak for surface water for most of the month even though all water for the month came from the dam. We recorded 2 3/4" of rain at the water plant the weekend of the 21st, which filled the dam nicely. There is still concern about the surface supply and the state has declared a drought watch. Fire hydrants were flushed with generally good results. There was a large water main leak on Friday the 20th. A service line blew out of the main on South 4th Street. This turned out to be a tough weekend when the streaming current monitor started to misbehave Friday evening. Tony got it under control but the next morning it didn’t adjust after a backwash and again needed some attention. It has been fine since then. The Act 220 Water Withdrawal Report has been submitted to PaDEP as well as a report on our Public Notification Plan. Wastewater The general contractor is moving right along on the WWTP but the project at the pumping station is at a standstill while we wait for parts and equipment to arrive. Video Pipe Services has arrived and started televising and pressure testing the sewer mains. We are working between Pine and Franklin Streets and have found little in the way of leaking joints however we have identified several leaking laterals and house sewers. On the operations side we are still fighting settling and ph problems. There were 2 minor permit violations during the month, both for low ph. Keith L. Brobst Water& Wastewater Superintendent Keith Brobst stated that readings have been received from Wissahickon and that they have not been operating very long. They are using approximately 35,000 gpd of water and 12,000 gpd of sewer. Keith Brobst reported that Met-Ed set a new pole at the pump station. CORRESPONDENCE LIST CORRESPONDENCE RECEIVED FROM APRIL 19, 2006 TO MAY 17, 2006:
BILLS & REQUISITIONS Roger Kuhns asked about the blocked sewer. Was the blockage caused by a restaurant? Keith Brobst stated that it was not. Steve Blefgen asked where the heaters were fixed. Keith Brobst stated it was at Ridge Lawn on the starters. Judy Romig had questions on the phone bills. A motion was made by Judy Romig and seconded by Roger Kuhns to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None
HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID MAY 17, 2006 AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 83.53 BarleySnyder w-434.30-s-3125.70 3,560.00 Berks Envirotech, Inc. s-April permit work 35.50 Berks-Mont Newspapers, Inc. w-fire hydrant notice 112.80 Blue Mountain Computer Services w-211.98-s-125.00 336.98 Bonkovich, David B. w-240.00-s-360.00 600.00 Borough of Hamburg w-83.91-s-164.16 248.07 Dalious, D. S. Fire Equipment w-77.00-s-269.00 346.00 Del Rosario, Roy C. w-constable fees 87.50 Eastern Environmental Contract s-install seals 2,522.00 Envirodyne Systems Inc. s-bearing assembly 516.80 Exeter Supply Co., Inc. w-parts 918.00 Fuller Equipment Group LLC s-sensor 164.18 Gorman & Associates P.C. w-2500.00-s-2500.00 5,000.00 Grainger s-boots 35.92 Hach Company s-nitrification inhibitor 23.50 Henn’s Garage w-80.10-s-50.40 130.50 Kershner, Mike s-replace heater 180.30 Liquid Motion Inc. s-sludge disposal 2,900.00 Met-Ed w-1499.09-s-7228.08 8,727.17 PA DEP s-storage tanks registration 225.00 PA One Call System, Inc. w-6.80-s-6.80 13.60 PPL Gas Utilities s-monthly utility bill 2,064.78 Penn Fuel Propane w-propane 534.24 Penn Pride, Inc. w-153.84-s-257.42 411.26 Reider, MJ Associates w-laboratory services 340.00 Reider, MJ Associates s-laboratory services 160.00 Rentschler, Randall Inc. s-open blocked sewer 310.00 Rentschler, Randall Inc. s-plumbing supplies 151.50 Systems Design Engineering, Inc. w-393.91-s-2415.87 2,809.78 Univar USA Inc. s-supplies 2,932.87 Verizon w-109.21-s-237.52 346.73 Waste Management of SE PA s-sludge disposal 1,269.50 Werley, Francis L. Inc. s-oil 167.50 TOTAL $38,280.06 Bills To Be Paid total water $ 7,866.21 total sewer $30,413.85 Bills Paid During The Month total water $132,392.39 total sewer $ 25,829.83 Grand Total For Approval total water $140,258.60 total sewer $ 56,243.68 $196,502.28 PREPAID INVOICE LIST Wachovia Bank w-loan payment $111,739.01 Sonon, Craig A. w-meter reader 191.75 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 163.80 Koletar, Stephen H. w-constable fees 50.00 Borough of Hamburg w-19915.48-s-25678.98 45,594.46 Petty Cash w-18.35-s-19.50 37.85 Postmaster of Hamburg w-131.35-s-131.35 262.70 TOTAL $158,222.22 Requisition #203 Sewer B,R, & I $23,568.77 Dessco WWTP Upgrade Requisition #204 Sewer B,R, & I $23,568.77 Systems Design Engineering WWTP Improvements Requisition #205 Sewer B,R, & I $5,400.00 Pagoda Electric PSPS Electric Contract A motion was made by Steve Blefgen and seconded by Dave Fink to approve the requisitions as presented. ROLL CALL: Ayes- Smith, Fink, Blefgen, Kuhns, Romig Nayes- None NEW BUSINESS None OLD BUSINESS Roger Kuhns asked about second meters for outside use. There being no further business, a motion was made by Roger Kuhns and seconded by Judy Romig to adjourn the meeting at 9:04 p.m. Attest: Denise L. Clare, Recording Secretary |
