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MINUTES FROM THE MAY 21, 2008 MEETING OF THE AUTHORITY The meeting of the Hamburg Municipal Authority was held this evening at the Hamburg Municipal Center with Chairman Steve Smith presiding. The meeting started at 7:00 p.m. Members Present - Stephen A. Smith, David A. Fink, Roger G. Kuhns, Stephen H. Blefgen, Judy E. RomigMembers Absent - Stanley E. Dietrich Also Present - Gregory T. Unger-SDE, Charles Fitzpatrick-Solicitor, Keith L. Brobst-Superintendent, Lynda G. Albright-Borough Manager, Denise L. Clare- Secretary A motion was made by Dave Fink and seconded by Roger Kuhns to approve the April minutes as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None VISITORS None The Trustee Treasurer’s and Administrative Treasurer’s reports were reviewed. ACCT. # Account Name Bal.-Mar. 08 Credits Debits Bal.-Apr. 08 1576025802 Water-1995 Settlement Fund $ 0.00 $ 0.00 1576025820 Water-1995 Revenue Fund $ 0.00 $ 0.00 1576025839 Water-1995 Debt Service $ 81,583.57 $ 111,148.28 $192,731.85 1576025848 Water-1995 Debt Ser. Res. Fund $231,525.81 $ 484.14 ($4,118.70) $227,891.25 1576025857 Water-1995 B, R, & I $542,287.94 $ 1,139.12 ($9,846.13) $533,580.93 1576025866 Water-1995 Rebate Fund $ 0.00 $ 0.00 HAMBURG MUNICIPAL AUTHORITY OPERATING WATER/SEWER ACCOUNT ACTIVITY April 1, 2008 to April 30, 2008 Water Revenue Account – Balance on April 1, 2008 $ 459,473.04 Water Sales/Penalties $ 35,760.98 Cert Fees, Constable Fees, Final Fees $ 541.50 Interest $ 575.72 Saldo Fee $ 1,697.72 Miscellaneous $ 105.00
$ 498,153.96 Less Paid Out $ (141,475.92) Balance in Treasury – April 30, 2008 $ 356,678.04 __________________________________________________________________________________________________________
Wissahickon Water Account – Balance on April 1, 2008 $ 143,570.17 Fire hydrant fees/penalties $ Interest $ 232.16 $ 232.16 $ 143,802.33 Balance In Treasury – April 30, 2008 $ 143,802.33 __________________________________________________________________________________________________________ Fire Hydrant Account – Balance on April 1, 2008 $ 202,060.45 Fire hydrant fees/penalties $ 2,160.72 Interest $ 330.18 $ 2,490.90 $ 204,551.35 Less Paid Out $ ( 0.00) Balance In Treasury – April 30, 2008 $ 204,551.35 __________________________________________________________________________________________________________
Hamburg Area SD Account - Balance on April 1, 2008 $ 2,510.28 Deposit Interest $ 4.01
Balance in Treasury – April 30, 2008 $ 2,514.29 __________________________________________________________________________________________________________ Sewer Revenue Account – Balance on April 1, 2008 $ 57,887.41 Sewer Rentals/Penalties $ 98,706.80 WTMA Rentals/Penalties $ 29,207.86 Interest $ 530.56 Insurance Dividend $ 11,327.45 Saldo Fees $ 1,774.51 M & T Reimbursement-Req. 14-17 $311,783.52
$ 511,218.11 Less Paid Out $ ( 75,080.04) Less Transfer to M & T Bank (April 4,10 & 17) $( 107,473.08) Balance in Treasury – April 30, 2008 $ 328,664.99 BOROUGH TREASURER
Steve Smith asked where the other report was. Lynda Albright stated that the account is closed. Lynda Albright handed out the M & T Trustee Reports from 2006 to current. A motion was made by Roger Kuhns and seconded by Steve Blefgen to approve the Trustee Treasurer’s and Administrative Treasurer’s reports as written. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None HAMBURG MUNICIPAL AUTHORITY ENGINEER’S REPORT May 21, 2008 SANITARY SEWER SYSTEM
WATER SYSTEM
Greg Unger reported the EPA has discontinued the Pretreatment Program for the Authority since we don’t have any big users. This will save $5,000 in testing per year. The CCR’s are done and ready to prepare for mailing. They will go out in June to be to everyone by July 1. A preconstruction meeting was held for the 2nd & Walnut Streets water line replacement. The crew asked what if lead is found in the street. The spoils should not just be dumped anywhere. It was suggested to test bore and have the area screened. +/- 5 parts or under is fine, over is an issue. There will be in excess of 200 cubic yards to get rid of. The Authority will work with EPA to do this and not have a liability. Charles Fitzpatrick asked where the old pipe will go. Greg Unger stated that very little of the current pipe will be removed. The new line will be laid aside of the current line. SOLICITOR’S REPORT An option agreement with signatures has been received with $1,000 from Met-Ed. The purchase price is a flat $100,000 for .05 acres. If the area should exceed .05 acres 1/10th will be added to the consideration. If the agreement is accepted we must close in 60 days. The Authority needs to execute the agreement. Steve Blefgen wants a regular shaped piece of ground sold. Met-Ed is paying for a survey but the Authority will get it done. Greg Unger was asked to do the survey. The Authority does not have an issue with this. Charles Fitzpatrick sent a letter on May 8, 2008 to EPA advising them to vacate the property. Roger Kuhns asked about lightening strikes. Is there any chance of the WWTP blowing up from this? Greg Unger stated that their protection is better that what is currently in place. A motion was made by Steve Blefgen and seconded by Judy Romig to execute and sign the option agreement from Met-Ed. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Charles Fitzpatrick stated that he worked with Jessica Schnur on the water regulations. New regulations have been prepared. A few copies are available. Charles Fitzpatrick has not reviewed them yet because they were only received on May 20. He would like to review them before making a recommendation. They should be ready for adoption at the June meeting.Charles Fitzpatrick spoke to Jim Lillis regarding the agreement with Tilden Township. A signed copy should be available for the June meeting. Charles Fitzpatrick reported that the water is off at Wissahickon. No one has heard anything from them. Lynda Albright stated that the place is closed down. Some trucks have been in and out. The warehouse was full and spring water was still coming in as of last week. A lien could be filed against the property. It is not known if they are filing for bankruptcy. They would have to post security to have the water service reinstated. Charles Fitzpatrick suggested having them paying tapping fees since there is no longer an agreement in place. BOROUGH MANAGER’S REPORT Lynda Albright reported that the $15,000 was received from Larry Ernst. This will be deposited into the B,R, & I account. The $90,000 in tapping fees from the Senior Housing Project was received. Lynda Albright asked if this should be put into the B,R, & I account. It will be moved if more interest can be derived. Lynda Albright stated that she went back to the beginning of the account to do the M & T statements. Lynda Albright will answer any questions just please give advance notice so things can be researched. Steve Blefgen asked if the Authority was paid yet by Tilden Township. The penalty has been eliminated from the sewer bill. A monthly payment should be received for the PennWorks loan. This has not been received because the agreement hasn’t been completed. Tilden Township will make up the payments when the agreement is complete. Roger Kuhns stated that he had questions on the job tickets. Roger Kuhns asked if the Borough normally helps with fire hydrant repairs. Lynda Albright stated that they do. Roger Kuhns asked why the Borough’s backhoe was used when the Authority has their own. Keith Brobst stated that the Authority’s was in use. Roger Kuhns feels the charge for the pickup truck should be reduced from $27/hour to $15/hour. The truck may be at the site but not necessarily in use. Lynda Albright stated that not all the time is charged. If there is 15 minutes here and there it is not all charged. SUPERINTENDENT’S REPORT Water/Wastewater Superintendent’s Report April 2008 The dam remains full and most water from the month was surface water. We continue to run a well to stay within our surface water withdrawal parameters. As consumption drops we may be able to go to all surface water. The plant has been running well with the exception of a few mechanical glitches, sticking valve operators and leaking valves. We are taking care of these issues as they arise and taking steps to minimize their occurrence. We had several small leaks recently as well as a valve replacement. Hydrant flushing was done the first week of the month. The condition of the system remains good. We have received a the draft NPDES permit from PaDEP. There were a few issues with it and they have been addressed with DEP. There have been a few additions for sampling and reporting but nothing major. The permit has been posted and will become permanent in 30 days. Wastewater We continue to produce a high quality effluent. Despite some problems with settling and ph we remain well within our discharge parameters. We had a day mid-month where an operator failed to take effluent samples and that will be a reporting violation. We had a seal failure on a return sludge pump. I asked the suppliers representative to have a look at it. While this was not a warranty issue there are not a lot of hours on the pump and we don’t want a recurrence. The feeling is that there was a build up of trash, i.e. rags and hair, on the impeller causing an imbalance. Due to the age of the pump the manufacturer has given a deep discount on replacement seals.
Keith Brobst reported on the depression on Florence Avenue. There is no evidence of a collapse, sink, deterioration, etc. The Windsor Township Supervisors have been notified. The area was televised. Keith Brobst stated that the laterals were televised. He will make a report after the tape is reviewed. Keith Brobst stated that one filter is down. The valves need to be replaced. The valves were ordered today. The Airgas bill reimbursement and the miscellaneous fund were both taken care of ion the same month. The reimbursement was put into the miscellaneous fund. CORRESPONDENCE RECEIVED BETWEEN APRIL 16TH AND MAY 21ST, 2008:
BILLS & REQUISITIONS Roger Kuhns asked how old the John Deere tractor is. Keith Brobst stated that it is 11 years old. Deck work and a gearbox shaft were needed. Dave Fink asked what spiders are. Keith Brobst stated that they are a spacer and coupling. A motion was made by Dave Fink and seconded by Steve Blefgen to pay the bills as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None
HAMBURG MUNICIPAL AUTHORITY BILLS TO BE PAID MAY 21, 2008
AT & T s-monthly phone lease $ 14.55 AT & T w-monthly long distance 92.60 Adam, A.R. & Son s-1 load topsoil 23.00 Barley/Snyder w-hydrant flushing notice 132.04 Berks-Mont Newspapers w-595.10-s-569.90 1,165.00 Borough of Hamburg w-84.20-s-7066.44 7,150.64 Brown Engineering Company s-spiders 38.37 CCP Industries s-supplies 372.88 Capp, Inc. w-pressure charts 86.36 Captain Clog s-televise sewer lines 1,000.00 Dalious, D.S. Fire Equipment w-72.75-s119.75 192.50 DelRosario, Roy C. w-constable fees 170.50 EMR Power Systems w-512.53-s-595.09 1,107.62 Ehrlich Co. Inc. pest service 136.00 Fisher Scientific s-ph meter 511.32 Gorman & Associates P.C. w-1500.00-s-1500.00 3,000.00 Grainger s-pump tubing kit 53.34 Hach Company w-supplies 136.55 Hach Company s-supplies 209.95 Henn’s Garage s-vehicle expense 92.40 Henn’s Garage w-truck inspection 125.74 Indian Springs Specialty Prod. s-training DVD 253.07 Kistler, Kermit K. s-alternator for lawn mower 276.49 Kistler, Kermit K. s-replace gear box 940.37 Kuzan’s True Value s-supplies 35.15 L/B Water Service Inc. w-supplies 263.10 LSR Enterprises Inc. w-water valve replacement 2,425.00 Liquid Motion Inc. w-130.00-s-5328.00 5,458.00 Met-Ed w-1786.84-s-6868.39 8,655.23 Mickle-Milnor Equipment s-pump seals 2,911.48 Mountain View Supply s-supplies 48.57 PA DEP s-storage tank registration 100.00 PA One Call System, Inc. w-17.00-s-17.00 34.00 PPL Gas Utilities s-utility bills 808.00 Penn Fuel Propane w-propane 510.58 Penn Pride, Inc. w-49.27-s-270.38 319.65 Pro Compressor w-repair compressors 1,015.70 Quill Corporation w-103.00-s-103.00 206.00 Reider, MJ Associates w-laboratory services 422.00 Reider, MJ Associates s-laboratory services 936.00 Smith & Loveless s-compressor 756.70 Systems Design Engineering, Inc. w-4407.99-s-2469.61 6,877.60 Thren’s Auto Parts s-supplies 32.47 Univar USA Inc. s-soda ash 1,145.81 Univar USA Inc. s-soda ash 2,236.62 Verizon w-112.55-s-129.12 241.67 Werley, Francis L. s-fuel oil for Ridge Lawn 937.25 Wibby Environmental s-PT standards 123.86 Yeager Supply, Inc. s-PVC fittings 56.41 Yeager Supply, Inc. s-PVC fittings 53.65
TOTAL $54,241.79 Bills To Be Paid total water $ 14,977.10 total sewer $ 39,264.69 Bills Paid During The Month total water $130,852.96 total sewer $152,493.04
Grand Total For Approval total water $145,830.06 total sewer $191,757.73 $337,587.79 PREPAID INVOICE LIST
Grainger s-BRI (reimbursed) $ 486.01 Quill Corporation s-BRI (reimbursed) 2,119.84 Systems Design Engineering s-BRI (reimbursed) 2,944.81 USA Bluebook s-BRI (reimbursed) 4,373.68 Commonwealth of PA w-NPDES permit renewal 500.00 U.S. Bank NA water bond rental 110,977.68 HMA-Sewer Transfer s-transfer 51,659.50 HMA-Sewer Transfer s-transfer 10,927.39 PA Dept. Community s-interest on funds 5,821.00 Clare, David A. w-meter reader 182.65 Miller, Ann M. w-meter reader 165.10 Sonon, Craig A. w-meter reader 192.40 HMA-Sewer Transfer s-transfer 44,886.19 Borough of Hamburg w-18706.32-s-29145.82 47,852.14 Postmaster of Hamburg w-128.81-s-128.80 257.61
TOTAL $283,346.00
Requisition #300 Sewer B,R, & I $4,693.83 Systems Design Engineering, Inc. WWTP As-Builts A motion was made by Steve Blefgen and seconded by Dave Fink to pay the requisition as presented. ROLL CALL: Ayes- Smith, Fink, Kuhns, Blefgen, Romig Nayes- None Greg Unger asked Judy Romig to update him on Tilden Township’s collection system. Judy Romig stated that the bids to bury the propane tank at the pump station will be on May 31. The pipes are half way done. NEW BUSINESS Greg Unger and Keith Brobst received calls from DEP regarding the trailer park and capacity. The trailer park is to get 1/2 of the purchased capacity. They are looking for an additional 70,000 gallons. Judy Romig stated that they are making them all connect. Judy Romig further stated that there is litigation in court. This should be known before the pending agreement is done so it can all be done at one time. OLD BUSINESS None There being no further business, a motion was made by Judy Romig to adjourn the meeting at 8:25 p.m. Attest: Denise L. Clare, Recording Secretary
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