The tenth meeting of the Hamburg Borough Council for 2007was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer.

Members Present - Tammy Wilkinson, Martha Bertolet, Roger Stetzler, Dale Schlenker, Jeanette Heckman, Elaine Swavely

Members Absent – Roy Heffner

Also Present – Solicitor Zubey, Lynda G. Albright, Borough Manager, Kim Y. Berger, Office Manager/Recording Secretary

Visitors – Chief Michael Painter, Derek Hix (Reading Eagle)

A motion was made by Jeanette Heckman and seconded by Roger Stetzler to approve the amended agenda by adding a motion regarding permission to erect a police memorial.

At this time (7:40 pm.) The meeting was turned over to Solicitor Gumbar so that a public hearing could be held regarding amending the Subdivision and Land Development Ordinance and the time period for an applicant to submit an official preliminary plan to the Borough Secretary.

No public comment.

A motion was made by Dale Schlenker and seconded by Elaine Swavely to adjourn the public hearing and reconvene their regular meeting at 7:42 p.m.

COURTESY TO AUDIENCE

Nothing

A motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve the minutes of May 14, 2007 meeting as submitted.

NAYES – None

A motion was made by Elaine Swavely and seconded by Jeanette Heckman to approve the following reports: Engineer’s Report and Personnel Committee Report.

NAYES – None

SEWAGE TREATMENT PLANT ISSUES

The new wastewater treatment plant continues to meet discharge parameters. Systems Design Engineering, Inc., Keith Brobst and plant staff continues to watch the plant carefully to determine corrective action for the difficulties encountered in the past. Due to some odor issues, Systems Design Engineering, Inc. has requested the control start-up immediately. U.S. Filter will be evaluating the new processes during the week of May 21, 2007 per contract documents and starting the control system during the week of May 14, 2007.

A bid document for repairs of the collection system is progressing and will be presented for discussion.

Contracts are in place for the replacement of the comminutor at the Edenburg Pump Station. The shop drawings are approved and the contractor is awaiting arrival of the equipment to commence the replacement.

WWTP PROJECT

Bids were received for the Wastewater Treatment Plant on February 17, 2005. The Authority at their February 22, 2006 meeting issued the "Intent to Award" to:

General/Mechanical Contract DESCCO Design and Construction, Inc.

Amount of Contract: $5,866,184.00

Change Orders No. 1 $ 7,412.00

$5,873,569.00

Electrical Contract J.B. Electric Corp.

Amount of Contract: $983,469.00

Change Order No. 1 $ 2,791.00

$986,260.00

HVAC Contract PSI Pumping Solutions

Amount of Contract: $70,900.00

Contracts were executed and the "Notice to Proceed" was issued on March 17, 2006 to all contractors. The pre-construction meeting was held on March 16, 2006. Work is progressing very well. The Contractor is maintaining the work site in a clean and safe condition.

Work completed this period:

The Electrical Contractor continues to complete their contract work. The SCADA and Control System are nearly complete. The start-up for the SCADA system is scheduled no later than May 21, 2007.

The chlorine contact tank (CCT) construction progresses. The new chlorine system was started on or about May 9, 2007.

Construction of the Chlorine room.

Construction in the old Control Building.

Construction remains on schedule. Systems Design Engineering, Inc. has requested a revised completion from DESSCO.

Sludge and yard piping progresses.

Applications for Payment

DESCCO Design and Construction Application No. 13 (Requisition 258)

Amount $ 130.938.00

Balance on Contract $1,208,646.00

J.B. Electric Corp. Application No. 10 (Requisition 259)

Amount $ 31,255.00

Balance on Contract $203,848.55

PUMP STATION PROJECT

Bids were received for the Pine Street Pump Station on December 16, 2005. The Authority has issued the "Intent to Award" to:

General/Mechanical Contract Pikeland Construction, Inc

Amount of Contract: $585,000.00

Change Orders $ 7,914.00

$592,914.00

Electrical Contract Pagoda Electrical, Inc.

Amount of Contract: $206,000.00

Change Orders $ 2,339.72

$208,339.72

The Award and Notice to Proceed was issued on January 20, 2006.

Work this period included:

The project is substantially complete. The final grading and seeding was worked on this period. Project closeout is in progress.

Applications for Payment

Pikeland Construction, Inc.

Amount $ 0.00

Balance on Contract $ 7,500.00

 

Pagoda Electrical

Amount $ 0.00

Balance on Contract $ 0.00

WISSAHICKON WATER (no change)

Wissahickon started production. Systems Design Engineering, Inc. and Keith inspected the facility and have instructed Wissahickon on procedures and some operational details.

PROJECTS

Bids for the force main upgrade of the Edenburg Pump Station was received September 6, 2006. Intent to award, Award and Notice to Proceed was given at the September 6, 2006 meeting.

The force main installation is complete with exception of the restoration and repaving. The Contractor has been notified to complete the restoration.

May 1, 2007

Personnel Committee Report

Council Chambers

3:00 PM

Persons present: Councilpersons J. Heckman, M. Bertolet, E. Swavely, T. Wilkinson, R. Stetzler, D. Schlenker, L. Albright, borough manager. Marita Kelley, PA Department DCED Local Gov’t. Policy Specialist.

Items discussed:

1. Marita Kelly presented her overview of the administrative study. Generally praising the system in place, but strongly urging cross training of tasks in the office to enable the office to run efficiently during times when that needs to happen. (see attached sheet)

2. Agreed to have a messaging card phone system investigated.

3. Accepted Elaine Swavely’s resignation from Library Board with regret.

4. Recommend hiring Michael Miller, Dave Wagaman, Emily Becker, and Quinn Shollenberger to work at the Pool.

5. Recommend approving Donna Riegel to full-time status as Clerk Receptionist, after successfully completing six months probation and increasing her salary to $10.50/hr. retroactive to April 1, 2007

6. Recommend increasing the tax certifications from $10.00 to $20.00 at the request of Casey Moser, tax collector, effective immediately.

7. Recommend at the request of the tax collector, Casey Moser, to authorize the preparation and advertising of an ordinance allowing the tax collector to charge a $5.00 fee for duplicate tax bills.

8. Read a letter from the Ambulance Association looking for volunteers to serve on the newly created Board of Trustees.

Respectfully submitted,

On the recommendation of the Property Committee and based on the

Public Hearing, a motion was made by Dale Schlenker and seconded by Jeanette Heckman to approve Ordinance #748-07, amending the time period for an applicant to submit an official preliminary plan to the Borough Secretary.

NAYES – None

ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler,

E. Swavely

NAYES – None

On the recommendation of the Borough Manager and review by the Borough Solicitor, a motion was made by Dale Schlenker and seconded by Roger Stetzler approving the Resolution between the Borough of Hamburg and the Dept. of Community and Economic Development regarding the obtaining of funding and borough responsibility of same.

ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler,

E. Swavely

NAYES – None

On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Jeanette Heckman to give permission to the Williamson family to erect a memorial stone honoring Katie and Levi Williamson 100^th wedding anniversary by honoring Levi and all those police officers who served the Borough of Hamburg for five years or more.

(Discussion was held as to who will maintain the stone and who will be put on the memorial. Recommendations were made for maybe 10 or 15 years.

A motion was made by Dale Schlenker and seconded by Jeanette Heckman to amend the motion by adding, "five years subject to revision".

ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler,

E. Swavely

NAYES – None

ROLL CALL: AYES – T. Wilkinson, M. Bertolet, J. Heckman, D. Schlenker, R. Stetzler,

ALBRIGHT COLLEGE 50.00

BARRY ISETT 10,396.91

BERKS-MONT NEWSPAPERS 195.60

BERNVILLE FUEL 1,290.64

BLUE MT. COMPUTER SERVICE 278.12

EMC INSURANCE 10,798.85

GRAINGER 15.56

HAMBURG MUNICIPAL AUTHORITY 681.21

JP MASCARO 11,606.40

MET-ED 2,029.31

NASASP 35.00

NATIONAL ELEVATOR INSPECTION 60.00

NEXTEL 775.53

PA CONSTRUCTION CODES 42.75

PA DEPT. OF AG 82.00

PA DEPT. OF COMMUNITY & ECONOMIC 36.00

QUILL 437.99

RJR ENGINEERING 115,236.75

RARITAN VALLEY DISPOSAL 20,120.66

READING FOUNDRY AND SUPPLY 160.64

REED SMITH 239.44

REPPERTS 97.24

SOCIETY CLEANERS 39.00

TELCO 170.00

THE LIFEGUARD STORE 83.00

THOMPSON PUBLISHING GROUP 378.50

TRIANGLE COMMUNICATIONS 161.50

UNITED INDUSTRIES 588.52

VERIZON 47.94

TOTAL 176,135.06

An executive session was called after the meeting to discuss police personnel issues and pending litigation, No action will be necessary.

There being no further business, the meeting adjourned at 8:00 p.m. on the motion of Elaine Swavely and seconded by Jeanette Heckman.

ATTEST:

Kim Y. Berger

Recording Secretary/Office Manager