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MINUTES FROM THE MAY 8, 2006 MEETING OF BOROUGH COUNCIL The ninth regular meeting of the Hamburg Borough Council for 2006 was held this evening at the Hamburg Municipal Center with President Tammy Wilkinson presiding. The meeting was opened with Pledge of Allegiance to the Flag and a Prayer. Members Present – Tammy Wilkinson, Tina Yoder, Roger Stetzler, Roy Heffner, Elaine Swavely, Dale Schlenker Members Absent – Martha Bertolet Also Present – Borough Manager Lynda Albright, Kim Y. Berger, Recording Secretary, Solicitor Heidi Masano Visitors- Nikki Murry (Item), Mike Trask (Reading Eagle), Norma Berger, Heather Breininger, Kelly Breininger & Alex, Sylvia Summons, Chief Michael Painter
ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None COURTESY TO AUDIENCE NOTHING A motion was made by Roy Heffner and seconded by Roger Stetzler to approve the minutes of the April 24 and the April 27, 2006 meeting.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None A motion was made by Roger Stetzler and seconded by Tina Yoder to approve the following reports: Borough Manager’s Report, Public Works Supt. Report, Water/Sewer Supt. Report, Office Manager’s Report, Treasurer’s Report, Police Report, Code Enforcement report, Property Committee Report, Personnel Committee Report, Finance Committee Report and the Road Committee Report.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None BOROUGH MANAGER’S REPORT APRIL 2006 The Borough Manager’s activities for the month of APRIL, 2006 included the following: Held staff meetings with supervisors to discuss, provide and receive updates on various projects and issues taking place. Addressed complaints and other correspondence as needed. Met at various times of the month with John Leonforte to review various building projects and code enforcement issues he is working on. Of primary concern was the North Crescent Avenue and North 4th Street curb and paving project. With bids for paving being awarded to EJB Paving, paving is scheduled to commence the beginning of May, 2006. Worked with and provided information to the Borough Solicitor, Authority Solicitor, Engineer and bond counsel to facilitate the $4,230,000 bond issue being undertaken by the Authority as a result of the sewer plant expansion and upgrade. Interviewed and hired a water meter reader on behalf of the Authority. Worked with Kim Berger, Office Manager to prepare a Handicapped Parking Police as well as surveying the Borough to create a listing of current handicap spaces being utilized. Attended the mandatory pre-bid meeting for the pool renovations; opened pool bids on April 27th and bids have been turned over to the pool consultant for his review and recommendations for award. Barring any unforeseen problems, the bid will be awarded at the May 8th meeting of Council. Representatives of Council, EPA and I met to get an update on some of the projects they are working on in the Borough. Chief Painter, Councilman Roy Heffner and I met with PennDOT representatives to discuss the upcoming phase of the I-78 project. North 4th Street Bridge being removed shortly, followed by the North 5th Street Bridge. Met with Deena Kershner, OTF Manager to discuss the vault project, which was awarded at a special meeting of Council. During the month, attended two regular and one special meeting of Council, one regular and one special meeting of the Hamburg Municipal Authority, Recreation Board, Finance, Property, Road, and Safety Committee meetings. If anyone has any questions regarding my report, please feel free to ask. Attached with my report are the activities of my staff for the month of April, 2006. PUBLIC WORKS SUPERINTENDENT’S REPORT APRIL 2006 The crew cut down the trees in the sidewalk area on 4th Street and State Street for the OTF. Removed the salt spreaders from trucks. The crew continues to cold patch around the borough. The crew flushed fire hydrants during the first week of April. The inlet on North Crescent Avenue was repaired. The fire hydrant on Crescent Avenue was rebuilt. The crew repaired ½" water line for Rite Aid and the ½" curb stop on North 4th Street. Met with the contractors for the swimming pool project as well as for the paving project on North Crescent Avenue. The mowing season has kicked off with vengeance as well as the maintenance at the park. The vandalism has already started at the park. The fence was repaired as well as the Little League Food stand doors. The swimming pool was emptied and we await the renovations to begin. Respectfully submitted,
Water/Wastewater Superintendent’s Report April 2006 Water Fire hydrants were flushed with generally good results. There was a large water main leak on Friday the 20th. A service line blew out of the main on South 4th Street. This turned out to be a tough weekend when the streaming current monitor started to misbehave Friday evening. Tony got it under control but the next morning it didn’t adjust after a backwash and again needed some attention. It has been fine since then. The Act220 Water withdrawal Report has been submitted to PaDEP as well as a report on our Public Notification Plan. Wastewater The general contractor is moving right along on the WWTP but the project at the pumping station is at a standstill while we wait for parts and equipment to arrive. Video Pipe Services has arrived and started televising and pressure testing the sewer mains. We are working between Pine and Franklin Streets and have found little in the way of leaking joints however we have identified several leaking laterals and house sewers. On the operations side we are still fighting settling and ph problems. There were 2 minor permit violations during the month, both for low ph. Respectfully
Submitted OFFICE MANAGER’S REPORT APRIL 2006 Throughout the month, I spent a great deal of time working with the Software Company and Engineer working on various reports needed by the Engineer. I also spent a lot of time working on the server problems we have been experiencing. Met with members of the police department discussing various issues. I continue to work on workman’s compensation claims, which have not been paid by our carrier. I am moving towards a resolution to these claims in the near future. We have received various applications for the part-time clerk/receptionist position and we have reviewed them. Interviews will be held the first week of May. A handicap parking survey was completed and a spreadsheet was developed. The office assisted the auditor with various information to perform the Authority audit. During the various water leaks, the office fielded a lot of calls. I worked on information for Community Day to assist them with information for the Yard Sale. Updates to the Web and Municipal Access Channel continue. The spring weather has brought complaints about weeds in the borough. I have contacted the landscaper to take care of the "problem" property. Various letters of complaints and other correspondence was completed.
Building, Zoning and Codes Report Seven construction permits and eight zoning permits were issued in April. Major projects ongoing or proposed are as follows: Hamburg Commons, Rite Aide and Arby’s site work paving is done. Intersection work is progressing. Paving work for N 4th St and N Crescent Ave. has begun, with work to completed by June 1, 2006. The former Wrights building, at Pine and 2nd St, has been purchased and is being cleaned up, secured and repairs are being done. Preliminary plans for development have been shown to the planning commission. Penn Dot 78 construction project is progressing. Sewage Treatment plant upgrade has begun. Barry Isett has been contracted to perform a preliminary study to determine the feasibility of a ramp/ jug handle From Rte 61 to Front Street. Wissahickon Water company has offered to pay for the study and donate the land for the street. Inspections were completed for residential and light commercial, previously permitted, work in the borough. Property Maintenance complaints of rubbish, and Occupancy inspections continue to be addressed. John Leonforte Code Administrator
HAMBURG BOROUGH POLICE DEPARTMENT APRIL 2006 ACTIVITY REPORT
PROPERTY COMMITTEE APRIL 25, 2006 MUNICIPAL CENTER – 3 PM ATTENDING: Lynda Albright, Elaine Swavely, Martha Bertolet, Roger Stetzler, Roy Heffner & Dale Schlenker VISITORS: John Leonforte – Borough Megan Dougherty, Elaine Jones & John Banks – EPA Deena Kershner – OTF
Chairman of Property Dale R. Schlenker Personnel Committee May 2, 2006 Attending the meeting were Elaine Swavely, Lynda Albright, and Martha Bertolet. On the recommendation of the Personnel Committee, request council take action to appoint Betty Angstadt, and Sandra Maurer to the Rec. Board. effective immediately. On the recommendation of Personnel Committee, request council take action to hire Viv Zweizig and Nathan Mengle as employees at the Park food stand for the summer. Chief Painter has a lead on the person or persons responsible for the park vandalism. Lynda will be working on a policy for supervising personnel who are called out on a holiday for emergency situations. The committee recommended a time and half for such a situation. Our recreation Director will be moving out of the area in August. The committee is recommending to begin advertising for someone to be considered for the position before June leaves so that June can give them some details of the job requirements. Martha E. Bertolet Finance Committee Report April 24, 2006 Attending the meeting were Lynda Albright, Dale Schlenker, Elaine Swavely, Roger Stetzler, Tammy Wilkinson, Martha Bertolet. The purpose of the meeting was to review the first quarter revenues and expenditures for 2006. Martha E. Bertolet Finance Chairperson ROAD COMMITTEE – April 3, 2006 Present: Roger Stetzler, Roy Heffner, Elaine Swavely, Dale Schlenker, Martha Bertolet, Tina Yoder, Tammy Wilkinson, Chief Michael Painter, John Leonforte, Richard Pickel and Lynda Albright Also present: Residents from Catherine, Arthur, Church & Grandview Terrace Residents were present to voice their feelings about the proposed parking and traffic restrictions. A 90-day trial period for stop signs at Catherine and Church Street and parking on one side of Catherine, Arthur & Grandview Terrace was suggested. After 90 days, this will be reviewed. A letter will be sent to the residents for another meeting. Chris Madera requested a bus stop on N 4th Street with a cut of 4 feet into the sidewalk to make room for a small bus to pull over pending PA DOT. The S. 4th and Woodland Road project is awaiting the estimate from the engineer.
OLD BUSINESS On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Roy Heffner to hire the firm of Eastern Air Balance to balance the HVAC system and make other repairs/adjustments as required by their proposal for a total amount of $99,650.00.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Property Committee, a motion was made by Dale Schlenker and seconded by Tina Yoder to award the Pool bid to RJR ENGINEERING CO., INC., to include the base bid and Alternates #1, 2, 3, 4, 5, 9, 10, 11 and 13 for a total cost of $587,990.00.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Borough Manager, a motion was made by Dale Schlenker and seconded by Roy Heffner authorizing the appropriate borough officials to execute the contract with the Commonwealth for the $10,000 grant being received for Cody software for the police computer system.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Borough Manager, a motion was made by Elaine Swavely and seconded by Roger Stetzler authorizing the appropriate borough officials to execute the contract with E. Kuzer, Inc. for the underground vault removal on behalf of the OTF, after review by the Borough Solicitor.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. Swavely NAYES – None NEW BUSINESS On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Elaine Swavely to accept the resignation, with regret, of June Hilbert as Recreation Director, effective August 31, 2006.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Tina Yoder authorizing the Borough Manager to advertise for a Recreation Director, to replace June Hilbert.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Personnel Committee a motion was made by Dale Schlenker and seconded by Roger Stetzler to hire Vivian Zweizig and Nathan Mengle to work in the park centerfield food stand for the 2006 summer season.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Borough Manager, a motion was made by Roger Stetzler and seconded by Dale Schlenker to accept the resignations of Tammy Wilkinson and Tina Yoder as members of the Recreation Board effective immediately. Letters of resignation on file.ROLL CALL: AYES – D. Schlenker, R. Stetzler, R. Heffner, E. Swavely NAYES – None Abstained - T. Wilkinson, T. Yoder On the recommendation of the Personnel Committee, a motion was made by Roger Stetzler and seconded by Tina Yoder to appoint Sandra Mauer as a member of the Hamburg Recreation Board effective immediately, term ending 12/31/06.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Personnel Committee, a motion was made by Elaine Swavely and seconded by Roger Stetzler to appoint Betty Angstadt as a member of the Hamburg Recreation Board effective immediately, term ending 12/31/06.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Borough Manager, a motion was made by Tina Yoder and seconded by Roger Stetzler approving the request of the American Legion and VFW to hold the annual Memorial Day Parade. This will be May 29, 2006 from 9 a.m. to 11 a.m.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None On the recommendation of the Borough Manager, a motion was made by Tina Yoder and seconded by Dale Schlenker authorizing the advertising of bids for the curb and sidewalk project on behalf of the OTF.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. SwavelyNAYES – None Mayor Del Rosario proclaimed one-way traffic around the Park for Memorial Day Festival at the Park. A motion was made by Dale Schlenker and seconded by Roy Heffner to approve payment of invoices totaling $123,739.74.ROLL CALL: AYES – T. Wilkinson, T. Yoder, D. Schlenker, R. Stetzler, R. Heffner, E. Swavely NAYES – None LIST OF BILLS AT & T 321.27 COUNTY OF BERKS 2,300.15 BERKS PRODUCTS 187.67 BERKS MONT NEWS 214.36 BLUE MARSH SURVEYORS 317.00 BLUE MOUNTAIN COMPUTER 574.00 BURKHARDT MECHANICAL 438.59 TED COVINGTON SALES 175.00 D. S. DALIOUS FIRE EQUIPMENT 189.00 EMAC DAIRY BRUSH 39.00 EDENBURG WELDING 152.60 EHRLICH 132.00 ERNST CABINET WORKS 101.00 FORT DEARBORN LIFE INS. 297.75 HARTMAN JANITORIAL 850.00 HENN’S GARAGE 23.00 KANTNER’S TIRE SERVICE 12.00 MIKE KERSHNER 2,005.74 LOWE’S BUSINESS ACCOUNT 119.97 ROBERT MENGLE 275.00 MET-ED 5,328.78 MILLER MUNICIPAL 477.40 MOUNTAIN VIEW SUPPLY 144.35 MUNC. EMPLOYERS INS. TRUST 202.50 NEXTEL COMMUNICATIONS 695.60 PPL GAS UTILITIES 1,871.35 PENN PRIDE 1,790.75 POWERCO 146.91 PURCHASE POWER 2,016.99 READING EAGLE 734.03 ES SAVAGE 351.62 RICHARD SCHAEFFER 205.50 THYSSEN KRUPP ELEVATOR 176.24 UNITED PARCEL SERVICE 14.29 UNIFIRST 259.36 VERIZON 402.63 WADE ASSC. 1,057.50 WINDSOR PRESS 83.76 YIS/COWDEN 380.00 TOTAL 25,064.66 BILLS PAID PREVIOUSLY 98,675.08 TOTAL FOR APPROVAL $123,739.74 THOMAS, LOWELL 78.32 ALBRIGHT COLLEGE 88.50 PA ECONOMY LEAGUE 13.00 PSAB 100.00 BOROUGH OF HAMBURG – GROSS PAYROLL 85,768.97 BOROUGH OF HAMBURG – SS/MEDI 4,704.86 KUZANS 88.63 OXENREIDER, ROBERT 9.80 UNION FIRE CO. 7,500.00 BERKS CO. TREASURER 293.00 WERLEY, CAROL 30.00 SOLICITOR’S REPORT An executive session was called at 7:40 p.m. to discuss police personnel issues. Meeting reconvened at 8:17 p.m.
INFORMATION ITEMS
There being no further business, the meeting adjourned at 8:21 p.m. on the motion of Dale Schlenker and seconded by Tina Yoder. Attest:
Kim Y. Berger
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